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IOC/WWW/PK/BA/SS (Available in English, French and Spanish) 11 February 2010 To: ICG/CARIBE EWS Tsunami Warning Focal Points (TWFP) ICG/CARIBE EWS Tsunami National Contacts (TNC) ICG/CARIBE EWS Chair and Vice-Chair cc: Official National Coordinating Body for liaison with the IOC Member States Permanent Delegates/Observer Missions to UNESCO of IOC Member States IOC Officers Permanent Observers to ICG/CARIBE EWS Subject: New dates for meeting: 15 -17 March 2010 Fifth Session of the Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (ICG/CARIBE EWS-V)- Managua, Nicaragua, 15 - 17 March 2010 The IOC Twenty-third Assembly decided, by Resolution XXIII-13, to create the Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (CARIBE EWS) and to establish an Intergovernmental Coordination Group for CARIBE EWS (ICG/CARIBE EWS). In this connection, I am pleased to invite you to nominate a delegation to attend the Fifth Session of the Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (ICG/CARIBE EWS-V), Managua, Nicaragua, 15 - 17 March 2010. Please communicate the names and positions of your representatives to the Executive Secretary of the IOC, Ms Wendy Watson-Wright, and register their details directly on the website at http://www.ioc-unesco.org/icgcaribeewsv no later than 17 February 2010. For queries about registration please contact the ICG/CARIBE EWS Secretariat at  HYPERLINK "mailto:cartws@unesco.org" cartws@unesco.org. / I would like to inform you that the Fifth Session will elect the officers of the CARIBE-EWS, namely one Chairperson and two Vice-chairpersons, for the next biennium, according to the attached procedure. Nominations shall be accepted until the end of the first day of proceedings at the ICG/CARIBE EWS-V. They can be also addressed in advance to ADG/IOC. I wish to remind you that IOC Resolution XXIII-13, stipulated that the membership of the ICG/CARIBE EWS should consist of: Member States of the IOC from the Caribbean and Adjacent Regions Observers from other IOC Member States Invited observers from other organizations (including NGOs), programmes and projects in accordance with the IOC rules and procedures. The meeting agenda is technical in nature and delegates should be prepared to participate in the technical discussions. A copy of the tentative agenda and provisional timetable is appended to this invitation. The working languages of the meeting will be English, French and Spanish. Details of the venue and information on hotel reservations as well as general information about the meeting location will be posted at http://www.ioc-unesco.org/icgcaribeewsv. I am pleased to invite national reports, to the extent possible, as written reports. Member States may wish to include a summary of future plans as this would aid the development of the CARIBE EWS Implementation Plan. A Template for National Reports is attached to this Circular Letter. We look forward to receiving your National Report in the Secretariat no later than 20 February 2010. Finally, I would like to remind you, if you have not already done so, to please forward contact details for your countrys designated Tsunami Warning Focal Point (TWFP) and Tsunami National Contact (TNC) as soon as possible to Ms Forest Collins at  HYPERLINK "mailto:f.collins@unesco.org" f.collins@unesco.org. Please note that these nominations must be validated through your Permanent Delegation to UNESCO, UNESCO National Commission or Ministry of Foreign Affairs. With the assurances of my highest consideration, I remain, Sincerely Yours, [signed] Wendy Watson-Wright Assistant Director-General, UNESCO Executive Secretary, IOC Attachments: Provisional Agenda Elections procedure and forms Template for national reports Fifth Session of the Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (ICG/CARIBE EWS-V) Managua, Nicaragua 15-17, March 2010 PROVISIONAL AGENDA WELCOME AND OPENING Head of Tsunami Unit, Intergovernmental Oceanographic Commission of UNESCO Dr. Lorna Inniss: Deputy Director, Coastal Zone Management Unit CZMU - Barbados, ICG/CARIBE EWS Chair Welcome Address by National authorities ORGANIZATION OF THE SESSION 2.1 Adoption of Agenda 2.2 Designation of the Rapporteur 2.3. Conduct of the Session, Timetable and Documentation REPORT ON INTERSESSIONAL ACTIVITIES IOC Executive Secretarys Report Chairmans Report CARIBE EWS Secretariat Report REPORT OF the CaRIBEAN TSUNAMI INFORMATION CENTER (ctic) Reports from UN AND NON UN ORGANISATIONS STATUS of OTHER ICGs National Progress Reports Interim Advisory Services Report (PTWC) WORKING GROUP PROGRESS REPORTS Working Group 1 Progress Report: Monitoring and Detection Systems, Warning Guidance Working Group 2 Progress Report: Hazard Assessment Working Group 3 Progress Report: Warning, Dissemination and Communication Working Group 4 Progress Report: Preparedness, Readiness and Resilience ESPECIAL INVITED LECTURES: COMMUNITY-BASED TSUNAMI WARNING SYSTEM TUMACO, COLOMBIA MAYAGUEZ, PUERTO RICO, UNITED STATES (TSUNAMY READY) MASACHAPA, NICARAGUA POLICY MATTERS 6.1. ESTABLISHMENT OF A CARIBBEAN TSUNAMI WARNING CENTER [Recommendations ICG/CARIBE EWS-II.3, II.12, III.1 and IV.5] 6.2. CARIBEAN TSUNAMI EXERCISE (CARIBE WAVE 11) [Officers, Secretariat and WG 1 suggestion] UPDATES TO THE CARIBE EWS IMPLEMENTATION PLAN PROGRAMME AND BUDGET FOR 2012-2013 NEXT MEETING Confirmation of date and place of ICG/CARIBE EWS-Vi target date for ICG/CARIBE EWS-vIi OFFICERS ELECTIONS ANY OTHER BUSINESS ADOPTION OF DECISIONS AND RECOMMENDATIONS CLOSE OF THE MEETING Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (ICG/CARIBE EWS) Elections of the Officers of the ICG The Fifth Session of the Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (ICG/CARIBE EWS), Managua, Nicaragua, 10-12 March 2010, shall elect the Officers of the ICG, namely, one Chairperson and two Vice-chairpersons, for the term 20102011. The Chairperson shall declare the opening and closing of each session, direct the discussions and ensure observance of the Rules of Procedure, accord the right to speak, put questions to the vote and announce decisions. The Chairperson shall rule on points of order and, subject to these Rules, shall control the proceedings and maintain order and shall strive to work by consensus (Rule 38). The Vice-chairpersons assist the Chairman in his/her functions and substitute him/her where necessary. The Chairperson and the Vice-chairpersons of a Subsidiary Body shall not remain in his/her mandate more than two successive terms (as this is the limit established for an IOC Chairperson, Rule 17.2. The time limit of a mandate is two years according to Article 7.2 of the IOC Statutes). Nominations Nominations of individuals to either the post of Chairperson or the posts of Vice-chairpersons shall be submitted by Member States through the officially designated Head of Delegation to the ICG/CARIBE EWS-V, or through the IOC Focal Point in the Member State or the Permanent Delegation to UNESCO. Nominations shall be submitted in writing to the Executive Secretary using Form A (Chairperson) or Form B (Vice-chairperson) and must reach the Executive Secretary or his representative on the first day of the meeting by close of business. Each nomination shall contain a declaration from the candidate that he/she is prepared to stand for the post for which has been nominated and is willing to take on the obligations that would devolve upon him/her, should he/she be elected. Each nomination shall also contain a CV with the profile of the candidate (Form C). Each candidate must be seconded by two Member States of the ICG/CARIBE EWS other than the nominating Member State. Elections The IOC general practice is working and deciding by consensus (Rule 38.2). Should voting be necessary, decisions shall be made by a simple majority of the members present and voting (Rule 43.2), by secret ballot. Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (ICG/CARIBE EWS) Biennial Elections for Chairperson Form A Chairperson Name of Member State: ... Name of Nominee: I declare that I am prepared to stand for election to the post of Chairperson of the ICG/CARIBE EWS and, if elected, to take an active part in the work of it. Signature of the Nominee: . Seconder 1 Seconder 2 Member State of the ICG/CARIBE EWS . Name in capitals . Position . Signature . Date sent to the IOC Secretariat Date and time received by the IOC Secretariat .. Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (ICG/CARIBE EWS) Biennial Elections for Chairperson Form B Vice-chairperson Name of Member State: ... Name of Nominee: I declare that I am prepared to stand for election to the post of Vice-chairperson of the ICG/CARIBE EWS and, if elected, to take an active part in the work of it. Signature of the Nominee: . Seconder 1 Seconder 2 Member State of the ICG/CARIBE EWS . Name in capitals . Position . Signature . Date sent to the IOC Secretariat Date and time received by the IOC Secretariat .. Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (ICG/CARIBE EWS) Biennial Elections for Chairperson Form C CV of nominee [NAME] Date of birth: Languages: Address: Phone number: Fax number: Email: CURRENT POSITION [Please insert text] EDUCATION [Please insert text] PREVIOUS PROFESSIONAL EXPERIENCE [Please insert text] TEMPLATE FOR NATIONAL REPORTS National Reports will be posted to the ICG/CARIBE EWS V web site without TWFP contact details NATIONAL REPORT Submitted by (country name) BASIC INFORMATION ICG/CARIBE EWS Tsunami National Contact (TNC) The person designated by a Member State to an Intergovernmental Coordination Group (ICG) to represent his/her country in the coordination of international tsunami warning and mitigation activities. The person is part of the main stakeholders of the national tsunami warning and mitigation system. The person may be the Tsunami Warning Focal Point, from the national disaster management organization, from a technical or scientific institution, or from another agency with tsunami warning and mitigation responsibilities. Name: Title: Organization: Postal Address: E-mail Address: Telephone Number: Fax Number: Cellular Telephone Number: 2. ICG/CARIBE EWS Tsunami Warning Focal Point (TWFP) The 7x24 contact person, or other official point of contact or address, is available at the national level for rapidly receiving and issuing tsunami event information (such as warnings). The Tsunami Warning Focal Point either is the emergency authority (civil defense or other designated agency responsible for public safety), or has the responsibility of notifying the emergency authority of the event characteristics (earthquake and/or tsunami), in accordance with national standard operating procedures. The Tsunami Warning Focal Point receives international tsunami warnings from the PTWC, or other regional warning centres. Name: Title: Responsible Organization: Postal Address: E-mail Address: Emergency Telephone Number: Emergency Fax Number: Emergency Cellular Telephone Number: National Tsunami Warning Centre (if different from the above) Person in Charge: Title: Responsible Organization: Postal Address: E-mail Address: Emergency Telephone Number: Emergency Fax Number: Emergency Cellular Telephone Number: 3. Tsunami Advisor(s), if applicable (Person, Committee or Agency managing Tsunami Mitigation in country) Name: Title: Postal Address: E-mail Address: Emergency Telephone Number: Emergency Fax Number: Emergency Cellular Telephone Number: 4. Tsunami Standard Operating Procedures for a Local Tsunami (when a local tsunami hazard exists) 5. Tsunami Standard Operating Procedures for a Distant Tsunami (when a distant tsunami hazard exists) For each situation, please provide the following: What organization identifies and characterizes tsunamigenic events? What is the threshold or criteria for declaring a potential tsunami emergency? What organization acts on the information provided by the agency responsible for characterizing the potential tsunami threat? How is the tsunami information (warning, public safety action, etc) disseminated within country? Who is it disseminated to? How is the emergency situation terminated? For Distant Tsunami Procedures: What actions were taken in response to warnings issued by PTWC, WC/ATWC, and/or JMA NWPTAC during the intersessional period? 6. National Sea Level Network Please include a table with position and description of stations/sensors, and a map, Information on Tsunami occurrences Please include sea level observations, pictures, wave arrival descriptions, public, media, or other responses to warnings, lessons learned, etc. Web sites (URLs) of national tsunami-related web sites Summary plans of future tsunami warning and mitigation system improvements. This information will be used to aid the development of the CARIBE EWS Implementation Plan. NATIONAL PROGRAMMES AND ACTIVITIES INFORMATION 10. EXECUTIVE SUMMARY Brief statement of no more than one page addressing all items discussed in the Narrative section of the National Report .. . . 11. NARRATIVE Detailed description of innovations or modifications to National tsunami warnings procedures or operations since last National Report, tsunami research projects, tsunami mitigation activities and best practices (especially in preparedness and emergency management), as well as public education programmes or other measures taken to heighten awareness of the tsunami hazard and risk. . .. . . Date: .. Name: ..     -  PAGE 2 INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION COMMISSION OCANOGRAPHIQUE INTERGOUVERNEMENTALE COMISIN OCEANOGRFICA INTERGUBERNAMENTAL  ",!"/  $'!/ !!/ 'DD,F) 'D/HDJ) 'D-CHEJ) D9DHE 'DE-J7'* ?e^wm mf[YXTOUNESCO - 1, rue Miollis - 75732 Paris Cedex 15 cable address: UNESCO Paris - telex: 204461 Paris - fax: (33) (0)1 45 68 58 12 - contact phone: (33) (0) 1 45 68 39 83/84 E-mail: w.watson-wright@unesco.org ChairpersonVice-ChairpersonsLic. Javier A. VALLADARES Capitn de navo (Ret.) Licenciado en Oceangrafia Fsica Asesor Cientfico en Ciencias del Mar Direccin de Relaciones Internacionales Secretaria de Ciencias, Tecnologa e Innovacin Productiva Av. Crdoba 831 4to. Piso (C1054AAH) Buenos Aires ARGENTINA Executive Secretary DrWendy WATSON-WRIGHT Intergovernmental Oceanographic Commission UNESCO 1, rue Miollis 75732 Paris Cedex 15, FRANCEDrSavithri (Savi) NARAYANAN Dominion Hydrographer/Director-General Ocean Sciences-Canadian Hydrographic Service Fisheries & Oceans Canada 615, Booth St., Suite 311 Ottawa, Ontario, K1A OE6 CANADA Julian A. REYNA MORENO Capitn de navo Secretario Ejecutivo Comissin Colombiana del Oceano Transversal 41, No. 27-50 Piso 4 - CAN Bogota, DC COLOMBIA Prof. Cherif SAMMARI Chef, Laboratoire du milieu marin Institut National des Sciences et Technologies de la Mer (INSTM) 28, rue 2 mars 1934 2025 Salammb TUNISIE DrSang-Kyung BYUN Principal Research Scientist Climate Change & Coastal Disaster Research Dept. Korea Ocean Research & Development Institute (KORDI) Ansan, P.O. Box 29 425-600 Seoul REPUBLIC OF KOREANicolay N. 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