ࡱ> '` Tcbjbj U1< 6 HHHHK6 8{jQ(QpRRRRRRT7d|h@!y#y#y#y#y#y#y$}h Gy {T"TGy RRRR)yx7 RR RR!y!yK= iARRQ N HH@2v@z8{I@ HiAiA }A5j&]$]jjjGyGyh^jjj8{6 d /:f6 :6 6 6  Limited distribution  ICG/CARIBE EWS-IV/3 Prov. Fort-de-France, June 2009 English only  INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) FOURTH SESSION OF THE INTERGOVERNMENTAL COORDINATION GROUP FOR THE TSUNAMI AND OTHER COASTAL HAZARDS WARNING SYSTEM FOR THE CARIBBEAN AND ADJACENT REGIONS Fort-de-France, Martinique, 24 June 2009 DRAFT SUMMARY REPORT EXECUTIVE SUMMARY The Fourth Session of the Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (ICG/CARIBEEWS-IV), was held in Fort-de-France, Martinique, 24 June, 2009. The meeting was attended by nearly 60 participants from 11 countries in the Caribbean Region and six regional organizations. The ICG reviewed the progress made during the intersessional period, noted reports and recommendations from its Working Groups and received progress reports on training activities, as well as, on the process of nominations of Tsunami Warning Focal Points (TWFP) and Tsunami National Contact (TNC): up to 2 June 2009, 23 Member States have now confirmed tsunami focal point information (both TNC and TWFP). The ICG approved the criteria for a Regional Tsunami Warning Centre as defined in Technical, Logistical, and Administrative Requirements of a Regional Tsunami Warning Centre for the CARIBE EWS, (Doc. ICG/CARIBE-EWS IV/13). The ICG acknowledged with thanks the significant resources from the Government of France (Programme INTERREG III-B and INTERREG IV-B EspacesCaraibes) and the Government of Italy (via the United Nations Development Programme Barbados and the Organization of Eastern Caribbean States) for activities on natural hazard vulnerability and risk reduction, including tsunami and coastal hazards. The Group agreed to convene a hands-on-training workshop in 2010 in a Member State that has been affected by a tsunami and that has a community-based warning system in place. The ICG decided to establish the Caribbean Tsunami Information Centre (CTIC) and endorsed the Barbados proposal to host the CTIC. The ICG recommended as well to updateupdating continuously the CARIBE-EWS Implementation Plan for the Establishment of the Tsunami and other Coastal Hazards Warning System for the Caribbean in order to better assess the implementation rate and performance measures (Ref. IOC-ICG/CARIBE EWS-III/13). The ICG endorsed the list of criteria and standards for the sea level stations in the Caribbean as described in the IOC/JCOM/GLOSS/PRSN Caribbean Training Course for Operators of Sea Level Stations and defined in the section 3.1.3 of the Implementation Plan. The ICG endorsed the new and expanded core network of sea level stations in the region as defined in the Implementation Plan. The ICG decided to hold its Fifth Session (ICG/CARIBEEWS-V) in March 2010 and recommended to accept the offer from the Government of Nicaragua to host it. The ICG extended its deep appreciation to the Government of France and the Conseil Gnral de lLa Martinique for hosting the meeting. Based on the reports of the Four Working groups and the discussions at the plenary sessions, the ICG adopted seven Recommendations: (i) Monitoring and Detection Systems, Warning Guidance; (ii) Hazard assessment; (iii) Warning, dissemination and communication; (iv) Preparedness, readiness and resilience; (v) Regional Tsunami Warning Centre; (vi) Caribbean Tsunami Information Centre (CTIC); (vii) CARIBE-EWS Budget for the Biennium (20202011). RAPPORT EXCUTIF La quatrime session du Groupe intergouvernemental de coordination du Systme d'alerte aux tsunamis et aux autres risques ctiers dans la mer des Carabes et les rgions adjacentes (ICG/CARIBE-EWSIV), sest tenue Fort-de-France (Martinique), du 2 au 4 juin 2009. Elle a runi prs de 60participants de 11pays de la rgion des Carabes et six organisations rgionales. Le GIC a pass en revue les progrs raliss depuis sa dernire session, pris note des rapports et des recommandations de ses groupes de travail, et pris connaissance des rapports dtape qui lui ont t prsents sur les activits de formation et sur la dsignation des points focaux pour lalerte aux tsunamis (TWFP) et des points de contact nationaux pour les tsunamis (TNC): au 2 juin 2009, 23tats membres avaient confirm les coordonnes de leurs points focaux pour les tsunamis (TNC et TWFP). Le GIC a approuv les critres dfinis pour un Centre rgional dalerte aux tsunamis dans le document intitul Technical, Logistical and Administrative Requirements of a Regional Tsunami Warning Centre for the CARIBEEWS (paramtres techniques, logistiques et administratifs dun centre rgional dalerte aux tsunamis du CARIBEEWS) (document ICG/CARIBEEWSIV/13). Le GIC a accept avec reconnaissance les importantes ressources mises disposition par le Gouvernement franais (Programme INTERREGIII-B et INTERREGIV-B Espaces Carabes) et le Gouvernement italien (par lintermdiaire du Programme des Nations Unies pour le dveloppementBarbade et de lOrganisation des tats des Carabes orientales) pour des activits concernant la vulnrabilit aux alas naturels et la rduction des risques, y compris les tsunamis et autres risques ctiers. Le Groupe a convenu dorganiser un atelier de formation pratique en 2010 dans un tat membre ayant t touch par un tsunami et dot dun systme dalerte reposant sur les communauts. Le Groupe a dcid de crer le Centre dinformation sur les tsunamis dans les Carabes (CITC) et souscrit la proposition de la Barbade de laccueillir. Il a recommand galement dactualiser en permanence le Plan CARIBE-EWS de ralisation du Systme dalerte aux tsunamis et aux autres risques ctiers dans la mer des Carabes afin de mieux valuer le taux dexcution et les indicateurs de performance (rf. IOC-ICG/CARIBE EWSIII/13). Le GIC a approuv la liste de critres et de normes applicables aux stations dobservation du niveau de la mer dans les Carabes noncs dans le document IOC/JCOMM/GLOSS/PRSN sur le stage de formation des oprateurs de stations dobservation du niveau de la mer et dfinis la section3.1.3 du Plan de ralisation. Le Groupe a approuv le nouveau rseau central largi de stations dobservation du niveau de la mer dans la rgion, tel que dfini dans le Plan de Mise en uvre. Il a dcid de tenir sa cinquime session (ICG/CARIBE EWSV) en mars2010 et recommand daccepter loffre du Gouvernement nicaraguayen de laccueillir. Il a exprim sa profonde reconnaissance au Gouvernement franais et au Conseil gnral de la Martinique qui ont accueilli la runion. Se fondant sur les rapports des quatre groupes de travail et les dbats des sances plnires, le Groupe a adopt sept recommandations: (i) Systmes de surveillance et de dtection, conseils en matire dalertes; (ii) valuation pralable des alas; (iii) Alerte, diffusion et communication; (iv) Prparation, disponibilit oprationnelle et rsilience; (v) Centre rgional dalerte aux tsunamis; (vi) Centre dinformation sur les tsunamis dans la mer des Carabes (CITC); (vii) Budget biennal du CARIBE-EWS (2010-2011). ' . 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RESUMEN DISPOSITIVO La cuarta reunin del Grupo Intergubernamental de Coordinacin del Sistema de Alerta contra los Tsunamis y otras Amenazas Costeras en el Caribe y Regiones Adyacentes (ICG/CARIBE EWS-IV), se celebr en Fort de France (Martinica, Francia), del 2 al 4 de junio de 2009. A la reunin asistieron unos 60 participantes de 11 pases de la regin del Caribe y de seis organizaciones regionales. El ICG examin los avances realizados durante el periodo entre sesiones, tom nota de los informes y las recomendaciones de sus grupos de trabajo y recibi informes sobre las actividades de formacin as como sobre el proceso de designacin de puntos focales de alerta contra los tsunamis (TWFP) y contactos nacionales sobre tsunamis (TNC): hasta el 2 de junio de 2009, 23 Estados Miembros haban confirmado la informacin relativa a los puntos focales de alerta (TWFP y TNC). El ICG aprob los criterios para un Centro Regional de Alerta contra los Tsunamis, segn se definieron en el documento Technical, Logistical, and Administrative Requirements of a Regional Tsunami Warning Centre for the CARIBE EWS [Requisitos tcnicos, logsticos y administrativos de un Centro Regional de Alerta contra los Tsunamis para el Caribe y regiones adyacentes] (documento ICG/CARIBE-EWS IV/13). El ICG agradeci los importantes recursos que aportaron el Gobierno de Francia (programas INTERREG III-B e INTERREG IV-B EspacesCarabes) y el Gobierno de Italia (por conducto del Programa de las Naciones Unidas para el Desarrollo Barbados y la Organizacin de los Estados del Caribe Oriental) a las actividades relativas a la reduccin de los riesgos y la vulnerabilidad en relacin con los peligros naturales, comprendidos los tsunamis y otras amenazas costeras. El Grupo acord convocar un taller de formacin prctica en 2010, en un Estado Miembro que haya sido afectado por un tsunami y que disponga de un sistema de alerta contra los tsunamis de base comunitaria. El ICG decidi crear el Centro de Informacin sobre los Tsunamis en el Caribe (CTIC) y respald la propuesta de Barbados de acogerlo. El ICG recomend adems que se actualizara permanentemente el Plan de Implantacin de CARIBE-EWS para el establecimiento del Sistema de Alerta contra los Tsunamis y otras Amenazas Costeras en el Caribe a fin de evaluar mejor el ndice de ejecucin y la medicin del desempeo (vase el documento IOC-ICG/CARIBE EWS-III/13). El ICG hizo suya la lista de criterios y normas para las estaciones de medicin del nivel del mar en el Caribe, segn se exponen en el documento IOC/JCOM/GLOSS/PRSN Caribbean Training Course for Operators of Sea Level Stations [Curso de formacin para operadores de estaciones de medicin del nivel del mar en el Caribe] y de conformidad con la definicin al respecto que figura en la seccin 3.1.3 del Plan de Implantacin. El ICG apoy la nueva red bsica ampliada de estaciones de medicin del nivel del mar en la regin, segn se define en el Plan de Implementacin. El ICG decidi celebrar su quinta reunin (ICG/CARIBEEWS-V) en marzo de 2010 y recomend que se aceptara el ofrecimiento del Gobierno de Nicaragua de acogerla. El ICG expres su profundo agradecimiento al Gobierno de Francia y al Conseil Gnral de Martinica por haber acogido esta reunin. A partir de los informes de los cuatro grupos de trabajo y los debates que tuvieron lugar en las sesiones plenarias, el ICG aprob sendas recomendaciones sobre los siete puntos siguientes: i) Sistemas de vigilancia y deteccin, orientaciones sobre alertas; ii) Evaluacin de peligros; iii) Alerta, difusin y comunicacin; iv) Preparacin, capacidad operacional y de recuperacin; v) Centro de Alerta contra los Tsunamis en el Caribe; vi) Centro de Informacin sobre los Tsunamis en el Caribe (CTIC); vii) Presupuesto de CARIBE-EWS para el bienio 20102011. WELCOME AND OPENING The Fourth Session of the IOC Intergovernmental Coordination Group for the Tsunami and other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (ICG/CARIBE EWS IV) was held at the Hotel La Bateliere, Fort-de-France, Martinique, 2 4 June, 2009. The Session was opened on Tuesday 2 June 2009 under the Chairmanship of Dr. Lorna Inniss, Chair of the ICG/CARIBE-EWS. Mr. Peter Koltermann, Head of the Tsunami Coordination Unit of the Intergovernmental Oceanographic Commission of UNESCO welcomed all participating delegations, organizations, observers and personalities invited to the Opening Ceremony. He kindly thanked the Government of France on behalf of Mr. Patricio Bernal, IOC Executive Secretary, who was unable to attend the Session, for hosting the ICG/CARIBE EWS IV and for supporting activities related to disaster mitigation. During his intervention, Mr. Koltermann recalled the importance of this meeting as it marks an important milestone in the collective efforts to establish a global early warning system for tsunamis. Mr. Koltermann emphasized the remarkable progress made during the past four years following the Indian Ocean Tsunami of December 2004. The devastation brought by this unprecedented catastrophe remains vivid in all our minds. It tragically demonstrated how inadequately prepared we all were for such a disaster, and the urgent need for a global strategy to provide the whole world with protection against tsunamis. He referred to the main three components of an early warning system with a comprehensive approach, based on three mutually dependent components: first, the assessment of tsunami hazards; second, the detection/warning system; and third, the adoption of preparedness measures. . Until such time where the CARIBE-EWS becomes fully independent, the Pacific Tsunami Warning Center (PTWC) provides the essential cover for the Caribbean already since February 2005. All countries are grateful to the USA for providing this interim service. The achievements of the CARIBE-EWS, coordinated by the IOC are to be applauded. However, but it is necessary to improve and extend those services. To be successful, and meet the underlining urgency we all have to work hard. Mr. Koltermann thanked the Conseil General de laof Martinique and the Government of France for the invitation to finally meet here, and the opportunity to convene a crucial meeting for this region. The CARIBE-EWS is close to coming off age. That still is a significant step, and needs all efforts and member states commitment. He wished all participants a successful and effective meeting. (The full intervention is available in Annex IV) Dr Lorna Inniss, (Barbados) Chair of the ICG/CARIBE-EWS welcomed participants to the ICG/CARIBE EWS-IV and conveyed her gratitude to the Government of France for hosting the meeting. She regretted the fact that representatives from Honduras were unable to be in the meeting, due to the recent earthquake experienced in that country. The loss of life and damage suffered is a grim reminder of the potential devastation and upheaval such phenomena leave in their wake. She indicated that delegates thoughts are with the people of Honduras in this difficult period. However, the triggering of the Caribbean tsunami early warning system makes what delegates are doing here this week all the more critical. While we deplore the losses incurred with such events, we must emphasize the need to monitor the performance of our early warning system to permit improvements to the system in preparation for any future alerts. Dr. Inniss recognized that at the same time this meeting is happening, many or all of Governments are also participating in difficult negotiations on a new climate change agreement. Indeed, some countries are fighting for their very survival, especially as we consider that many of the 2007 predictions of the Intergovernmental Panel on Climate Change, especially those related to sea level rise and natural hazards have already been exceeded. Some small economies and islands are already feeling the effects of these extreme environmental changes. Therefore, Dr. Inniss was pleased to welcome representatives from some of the Small Island Developing States, who have tried to work with the ICG in spite of the constraints of their travel budgets. In addition to the climate change issues being debated in Bonn, many of the Governments are grappling with recent outcomes and future uncertainties of the global economic crisis at the domestic level. While these financial constraints are already impacting the ICG, it is clear that the potential economic impacts of coastal hazards are well enough understood, to ensure that this priority will not be removed from the international agenda for many years to come. This ICG forum presents a unique opportunity for the Caribbean and Adjacent Regions, to work together for the mitigation of losses in respect of tsunamis and other coastal hazards for our countries. Dr. Inniss indicated that we cannot rest until we have a well-functioning and maintained, sustainable, global early warning system for our vulnerable populations. She applauded the efforts made by the Republic of France to identify clearly their commitment and concrete actions towards the attainment of this global system, as well as the Governments proposal to forge stronger linkages with the other Member States of the Caribbean region. Indeed, the French Senateur Courteaus 2007 report on tsunami early warning systems worldwide highlighted several areas where improvement is needed. She welcomed the recent invitation by the French Senate to speak on the ICG/CARIBE EWS and its requirements, at their upcoming public hearing by the end of June 2009. (The full intervention is available in Annex IV) Mr. Claude Lise, Snateur et Prsident du Conseil Gnral de la Martinique, addressed the ICG/CARIBE EWS IV and gave a warm welcome to participating delegations, organizations as well as observers of the Session and expressed his gratitude on behalf of the Government of France and the Conseil General de la Martinique for having the opportunity to host this Session. He welcomed all participating delegations and Organizations to the meeting. (The full intervention is available in Annex IV) 2. ORGANIZATION OF THE SESSION ADOPTION OF THE AGENDA The Chairman introduced this Agenda Item and informed the Plenary that the agenda was prepared by the Secretariat and the Officers taking into account the Recommendations and instructions given at ICG/CARIBE EWS-III, as well as the IOC Rules of Procedures. She informed that no new items have been suggested by Member States in the statutory delay, which is up to 20 days before the opening of the meeting. She introduced the Agenda to the meeting for comments from delegates on the Agenda, as contained in Document ICG/CARIBE EWS-IV/1 Prov. Rev 3 Provisional Agenda (English only). The ICG approved the Agenda. The Agenda of the Session is available in Annex I. The List of Participants is available in Annex V to this report. DESIGNATION OF THE RAPPORTEUR The Chairman invited nominations for Rapporteurs for the present session to assist the Chairman and the Secretariat in the preparation of the Summary Report. USA volunteered to provide an English language Rapporteur. Colombia volunteered for acting as Spanish language Rapporteur and France was proposed as Official Rapporteur for French language. The Chair informed the Session that as per established practices for subsidiary bodies there is not a line by line approval of the report but only for Decisions and Recommendations. Colombia was proposed as Spanish speaking Rapporteur. The ICG approved the proposals and thanked Colombia, France and USA for providing the Rapporteurs. CONDUCT OF THE SESSION, TIMETABLE AND DOCUMENTATION The Chairman noted that interpretation is available in French, English and Spanish. She informed the Plenary that in order to facilitate the proceedings of the meeting a Timetable (Doc. ICG/CARIBE EWS-IV/1 Prov. Add. Rev 3) has been prepared by the Secretariat in coordination with the Officers and the local organising committee. The timetable includes a presentation prepared by the Conseil General of de la Martinique on its programmes for Natural Hazards Management on Wednesday afternoon. She then presented the Timetable for comments. The ICG approved the Timetable. In order to smooth the working in plenary, as well as to facilitate and promote the exchange of information, Delegates were requested by the Chairman to decide on the establishment of Sessional Commissions. The ICG approved the establishment of three Sessional Commissions as follows: -Recommendations and Budget Commission: to certify that draft recommendations submitted by Member States are consistent in language and fulfil requirements established in the IOC Manual (Document IOC/INF 785) and to produce a budget for the period 2010-2011. This commission reported under items 7 and 10 and was supported technically by the Head of the Tsunami Unit, Peter Koltermann. -Technical, logistical and administrative requirements of a Regional Tsunami Warning Centre for the Caribbeanbe EWS: to examine document IOC-ICG/CARIBE EWS-IV/13 in light of the ICG's goal to establish the Regional Tsunami Warning Center by 2010. This commission reported under item 5.1and was supported by the Head of IOCARIBE Cesar Toro. -Caribbean Tsunami Information Center (CTIC): To examine technical and administrative options for establishing and launching CTIC and suggest the way forward. This commission was supported technically by the ICG/CARIBE EWS Technical Secretary, Bernardo Aliaga. 3. REPORT ON INTERSESSIONAL ACTIVITIES IOC EXECUTIVE SECRETARYS REPORT The Head of IOC Tsunami Coordination Unit, Mr. Peter Koltermann, presented the report of the Executive Secretary (Doc. ICG/CARIBE EWS-IV/5) on his behalf. He referred to the proposed IOC Budget and Programme for 2010-2011, the status of cooperation with CTBTO for seismic data provision to National Tsunami Warning Centers, the results of the Global Meeting of the Intergovernmental Coordination Groups for Tsunami Warning Systems (GLOBAL TWS) and the subsequent Second Meeting of the Working Group on Tsunamis and Other Ocean Hazards Warning and Mitigation Systems (TOWS), held in UNESCO Headquarters 24-27 March 2009. During his intervention, Mr. Koltermann reported that the IOC Secretariat is developing a strategy for the tsunami program. He emphasized that the CARIBE EWS is owned and should be run from within the region. Mr. Koltermann reported a 2010-2011 slight increase in the proposed budget for 2010-2011 that will be seen by the UNESCO General Conference in October 2009; it includes dedicated staff under Regular Programme reducing the load on the extrabudgetary funds. This should help the CARIBE- EWS, especially for its activities and the CTIC. He also referred to a planned Memorandum of Cooperation with CTBTO for real time seismic data provision and reiterated the importance of sea level networks and technical standards for sea level gauges and networks. Several Delegates addressed the need to evaluate and assess countrries response to the Honduras earthquake occurred on 28 May 2009. St Lucia requested some clarification on the role of the two focal point roles defined for the Tsunami Warning System. The Head of the Tsunami Unit, Mr. Koltermann defined the roles for TNC and TWFP and emphasized that the TWFP (Tsunami Warning Focal Point) is the responsible institution or person that operates 24 hours a day, seven days a week (24/7) and is mandated to receive warnings from regional centers and to deliver warnings to the emergency authority. While the Tsunami National Contact (TNC) is a high level official responsible to make decisions and possibly be the ICG representative. Barbados Barbados raised some questions regarding scientific issues and terminology. The IOC has published some reference literature, as well as the ISDR (ISDR glossary) to help with the harmonization of the terminology but more work needs to be done in this area..raised some questions regarding scientific issues and terminology and indicated that the WG 4 had limited access to data and disaster management terminology for education and awareness. It was commented that all ICGs need to be critical about this. IOC has published some reference literature such as the ISDR glossary to help with the harmonization of the terminology but more work needs to be done in this area. CHAIRMAN`S REPORT Dr. Lorna Inniss (Barbados) presented the report of the Chairman (Doc. ICG/CARIBE EWS-IV/6) to the meeting. She mainly referred to her activities of representation and promotion of the ICG/CARIBE EWS in several fora related with Disaster Risk Reduction in the Caribbean during the intersessional period. She also mentioned the important role of the officers and the chairs of Working Groups in keeping the ICG/CARIBE EWS focused on the agreed activities during the intersessional period and congratulated Member States for activities carried out in the region. During her intervention, Dr. Inniss recalled that earthquakes have reminded the Group of vulnerability and help to keep the issue as a priority. She referred to the recent Honduras earthquake. Dr Inniss stated the ICG CARIBE would like 100% completion of National Contacts and Warning Focal Points from the Member States. During her statement, Dr. Inniss emphasized on the urgent need to integrate the Implementation Plan on National Development Strategies so Member States concerns are properly addressed. She stated that the establishment of IOC National Committees or Tsunami National Committees could help to accelerate this process. She informed the meeting about new funding: through UNDP and the Government of Italy is been made available to assist ICG for the establishment of the CTIC. The Delegate of Barbados agreed with the Chairman that Member States should review the status of advance in the Implementation Plan often. Regarding the Caribbean Tsunami Warning Center, USA informed the meeting that a manager position has been opened for recruitment. Some concern was expressed on the proposed establishment date of the Center by 2010, but the Delegate of USA assured the Group that the USA will continue to provide interim tsunami warning services via PTWC for the region. PTWC monitors the Caribbean and the WC/ATWC monitors Puerto Rico and US Virgin Islands. The two centers provide backup and thorough review of events in the region and deliver 24/7 dissemination of bulletins to the region. Barbados congratulated USA with the decision of moving in the direction of establishing a Caribbean Tsunami Warning Center. Barbados also stated they are more comfortable knowing that a Center is in the region. CARIBE EWS SECRETARIAT REPORT The Technical Secretary for ICG/CARIBE EWS, Mr. Bernardo Aliaga, introduced the report of the Secretariat. He referred to documents ICG/CARIBE EWS-IV/7 ICG CARIBE EWS Secretariat's report and ICG/CARIBE EWS-IV/8 ICG CARIBE EWS-III Recommendations Status Report. He presented a progress report on training activities as well as on the process of nominations of Tsunami Warning Focal Points (TWFP) and Tsunami National Contacts (TNC). Mr. Aliaga reported on the training activity organized by the Puerto Rico Seismic Network (PRSN) which hosted the IOC-GLOSS-PRSN Caribbean Training Course for Operators of Sea Level Stations, on June 23-27, 2008 in Mayagez, Puerto Rico. The purpose of the course was to provide the sea level station operators in the region lectures and hands on training on the science and operations of sea level stations for tsunami and other coastal hazards warning purposes. It also considered the proposed IOCARIBE-GOOS partnership that promotes development and sustainability of the Caribbean Sea level array and its integration into the Caribbean Tsunami and Other Coastal Hazards Warning System. The report of this activity includes reports of national and regional sea level initiatives, and a set of recommendations concerning sea level activities in the region. All Presentations and Final Report are available from: http://www.ioc-unesco.org/index.php?option=com_oe&task=viewEventRecord&eventID=334 He then reported on the Workshop on Best Practices on Tsunami and other Coastal Hazards Community Preparedness, co-organised by the Secretariat for the Americas of the International Strategy for Disaster Risk Reduction (ISDR), USAID, UNESCO/IOC, and the Maritime Authority of Panama. The workshop addressed a series of fundamental questions on how to build and keep alive at sustain community level, coastal early warning systems in Central America and the Caribbean. The meeting convoked community preparedness leaders/planners from across the region to share their experiences in developing community-based programs for dealing with coastal hazards, including tsunamis. There were representatives from Caribbean countries such as Barbados, British Virgin Islands, Pulled together experiences and capacities required for general preparedness. The meeting convoked community preparedness leaders/planners from across the region to share their experiences in developing community-based programs for dealing with coastal hazards, including tsunamis. Therefore there were representatives attending from Caribbean countries such as Barbados, British Virgin Islands, Saint Vincent and the Grenadines, Saint Lucia, Trinidad & Tobago, USA, as well as from Colombia, Costa Rica, Nicaragua, and El Salvador. With respect to the status of nominations of Tsunami Warning Focal Points, he reported that as of 2 June 2009, 23 Member States had complete confirmed tsunami focal point information (both TNC and TWFP). After his report the Chairman opened the floor for comments in view of the report of the ICG/CARIBE EWS to be submitted to the 25th Session of the IOC Assembly. Bermuda stated from a technical perspective, Overseas Territories (OTs) of UK need to be copied on information sent to London. The Technical Secretary was requested to follow up this matter with OTs and liaise with UKs Foreign Affairs. On this same issue, PTWC stated that there is some confusion with the UK Overseas Territories because there are so many areas but focal points are not known and they are not sure if the tsunami info is getting to the Member States. Anguilla and Turks & Caicos informed they have been given the documents to provide that information to the ICG/CARIBE EWS. St Lucia stated that there is a perception that the focal points and national contacts are not well known/defined. 3.4 REPORTS FROM UN AND NON UN ORGANISATIONS The Chairman indicated that the ICG has been successful in developing a wide and inclusive partnership policy. Several UN and non-UN organisations have accepted to become Permanent Observers to the ICG. During this agenda item short oral presentations were made from invited observers for the benefit of the increased cooperation with the ICG, as follows: Ms. Allison Brome from the Caribbean Disaster Emergency Response Agency (CDERA), and Technical Coordinator of the project "Empowering Coastal Communities to Prepare for and Respond to Tsunamis and Coastal Hazards" summarised the objectives, expected outcomes and status of the of the project. Barbados thanked USAID for supporting initiative and CDERA and Allison Brome for its work and oversight of project. Barbados stated this is a flagship program for ICG because it meets specific needs of the states. Barbados indicated that this project could be a model for other regions and countries. USA inquired how CDERAs to experience of CDERA with this project on this subject could be extended to other overseas territories.? Mrs Brome indicated that this work has already started with Dominica. Other potential countries would be investigated and communicated to the Tsunami Unit. Dr. Richard Robertson Director of the Seismic Research Center of the University of West Indies (SRC/UWI) reported on relevant activities of SRC/UWI. He recalled the Group that the SRC/UWI represents the English speaking Caribbean countries with monitoring, research, outreach and education as the main focus of their work. SRC/UWI is responsible for nine (9) Island States in the Eastern Caribbean. He reported that the SRC/UWI has started the process of installing 5 new seismograph sensors including a new station in Montserrat, all transmitting real time via satellite. He also indicated continuous development of a GPS sensors network with St Kitts and St. Lucia stations accessed via internet. Also the Student Outreach Officer developed material for teachers to teach students about these particular natural hazards. Also increased collaboration with the Institut de Physique du Globe de Paris (IPGP) Institut du Globe de Paris (IGP) to monitor volcanoes and earthquake in the region has been developed. CDERA and France thanked Mr. Robertson for his presentation. France confirmed the cooperation among IPGP and SRC and commended the efforts of increased networking despite language barriers. France reported that it has installed two stations in Guadalupe and a VSAT reception hub for OVSG/IPGP and SRC/UWI SRC/UWI data. Dr. Mark Guishard, Director Bermuda Weather Service, also representing WMO Regional Association IV Hurricanes Committee, gave a presentation. He referred to communications technologies, EMWIN and the Third Border Initiative. He recalled that there were two EMWIN training workshops for Caribbean Islands in 2007 (one in Miami in March, one in Silver Spring in July). He stated that EMWIN receivers will need to be upgraded when the new GOES satellites will replace the current one. Concerning Data Acquisition & Dissemination he mentioned the use of satellite communication in support to meteorology with dual systems mostly used in the region in addition to other GTS communication systems. The Hurricane Committee recommended that the proposed RA IV Working Group on Ddisaster Risk Rreduction and service delivery (DRR-SD) includes representation of the ICG in its Terms of reference. He indicated that storm surge watch schemes need to be established. WMO and JCOMM are planning a workshop to enhance countries capabilities to forecast storm surges, the TCP/JCOMM Workshop on Storm Surge and Wave Forecasting for late 2009 or 2010. He stated that products for the Tropical Cyclone Storm Surge forecasting should become shortly operational. He urged CARIBE EWS to submit recommendations to the Storm Surge team and indicated that an invitation will be sent from the Hurricane Committee to the ICG/CARIBE EWS to attend the Hurricane Committee Meeting in Bermuda in March 2010. Barbados stressed the importance of defining scientific requirements to carry out the responsibilities and the need to obtain orientations on how storm surges and tsunami modelling should be addressed. St. Lucia recalled the role of the meteorological services and the need to encourage them to a more active participation. They have expressed concern about timing of workshops and overlapping with other meetings and also during Hurricane Season. St Lucia stated also that the focus of their met office is aviation and they are being pulled into other areas, including tsunamis. The USA mentioned the good reasons why those two programmes, Tsunami and Hurricane, have been handed over to IOC and WMO responsibility. He indicated that tsunamis and hurricanes are different time scales processes. USA stressed the need to keep the perspective of the high tsunami risk for the region and the critical objective for developing the proper response in the right time. They stressed the importance of the expertise for SRC including the information dissemination as one of the components. USA stated they have different programs but have some relationships. One is in WMO arena and one in ICG arena for good reason. Physically, one is wind driven wind storm waves, the other is seismic induced waves. One is short term and the other long term. It is important to remember tsunamis are short fused events; therefore EMWIN helps disseminate short fused and efficient warning dissemination. The Hurricane program is more frequent. If we tie them too closely, we will find the tsunami program will be overshadowed by more frequent events. We have much yet to do to make the region resilient to tsunamis. We need to become as effective as possible, which includes dissemination of products and processing warnings quickly to get proper response in an effective time period. We cannot overstate one at the expense of the other. In response to the Delegates interventions, Mr Guishard stated that the met services are 24x7 and already have framework for creating and disseminating warnings. There are more needs for met services and other operator issuing warnings to engage in emergency manager community. We need to find out requirements for Emergency Management (EM) and get a framework in place for quick analysis and response and communication among met services and EM. PRSN stated that geophysicist (seismic) and met offices are separate in Puerto Rico and a Caribbean Tsunami Warning Center (CTWC) would help with scientific and technical explanation. In the case of Puerto Rico, both services are 24x7. Seismic Research Center stated they do not expect met services to have expertise to make judgment on tsunami relevant information; in their view met services would transfer info from CTWC to technical experts in Tsunami Warning Centers and Seismic Centers. Anguilla stated that some countries do notnt have met centers so there is a clear need forof a CTWC. Summarising, Chairperson stated that the ICG encourage training in-country (and joint training) and accept the invite to the Hurricane Committee meeting recognizing there is a difference in mandate among ICG and WMO. Both bodies need to elaborate on the benefits of the relationship. 3.4.1 CTBO REPORT ON AVAILABILITY AND ACCESS TO IMS DATA In response to the tragedy of the Sumatra tsunami of December 26, 2004, the Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization (CTBTO) and the Intergovernmental Oceanographic Commission (IOC) of UNESCO agreed to share efforts to facilitate the development and operation of Tsunami Warning Centres. Subsequently according to the decision CTBTO/WGB-27/1, UNESCO has to approve the National Tsunami Warning Centres that have submitted requests to CTBTO to use seismic and other IMS data for purposes of producing tsunami warnings. Mr. Lassina Zerbo, Director, International Data Centre Division reported on the arrangements for availability and access to IMS data. With the purpose of benefiting of data transfer including in the Caribbean region a Memorandum of Cooperation with UNESCO is planned. In the Caribbean, CTBTO started building capacity by providing free of charge training, equipment and software for Least Developed Countries (LDC). USA reiterated on the importance of receiving data from CTBTO to close data gaps. He stressed that data needs to be available in a format that will facilitate data transfer. PTWC suggested the Tsunami Unit to send a note of appreciation to CTBTO for sharing data. 3.5 STATUS OF OTHER ICGs This agenda item was introduced by the Head of IOC Tsunami Unit, Mr. Peter Koltermann. He summarized recent developments in the four Tsunami Warning Systems coordinated by the IOC Secretariat. He also addressed the results from the recent 2nd meeting of the TOWS Working Group. The Intergovernmental Coordination Group for the Indian Ocean Tsunami Warning and Mitigation System (ICG/IOTWS), at its 6th Session (Hyderabad, India, 79 April 2009. reviewed the progress made during the intersessional period. The six Working Groups, on: (1) seismic measurements, data collection and exchange; (2) sea-level data collection and exchange, including deep ocean tsunami detection instruments; (3) risk assessment; (4) modelling, forecasting and scenario development; (5) a system of interoperable advisory and warning centres; and (6) mitigation, preparedness and response, together with the Regional Tsunami Watch Provider (RTWP) Coordination Group and Indian Ocean Wave 09 Exercise Task Team, met in the intersessional period and provided the ICG with a summary of their activities and recommendations. Based on these reports, the ICG decided to: (i) adopt the Guidelines on Tsunami risk assessment and mitigation for the Indian Ocean: knowing your tsunami risk and what to do about it as submitted by Working Group 3; (ii) welcome the completion of the Indian Ocean Tsunami Hazard Map by Working Group 3; (iii) adopt revised Terms of Reference for the ICG/IOTWS Steering Group; (iv) establish a Task Team to review the Working Group Structure and Terms of Reference, noting the outcomes of the TOWS-2 meeting, and reporting to the Steering Group within six months; (v) invite the Working Group Chairs and Vice-Chairs to remain in place until the review of Working Group Structure and Terms of Reference is completed, submitted to and approved by the Seventh Session of the ICG/IOTWS; (vi) reconstitute the RTWP Coordination Group as the RTWP Task Team, reporting to Working Group 5. The ICG elected Dr Jan Sopaheluwakan (Indonesia) as its Chair and Dr Shailesh Nayak (India) and Mr Rick Bailey (Australia) as its Vice-Chairs for a term of 2 years commencing at the end of ICG/IOTWS-VI. The ICG/IOTWS decided to hold its Seventh Session in March or April 2010 and accepted Indonesias kind offer to host it. The 23rd Session of the Intergovernmental Coordination Group for the Pacific Tsunami Warning and Mitigation System (ICG/PTWS-XXIII) met in Apia, Samoa,1618 February 2009). In particular, the ICG adopted the PTWS Medium-term Strategy and a new PTWS Working Group structure and reviewed the progress on the PTWS Implementation Plan. The new Working Group structure comprises three Technical Working Groups (WG1 Tsunami Risk Assessment and Reduction; WG 2 Tsunami Detection, Warning and Dissemination; and WG 3 Tsunami Awareness and Response, and four Regional Working Groups (WG 4 Central American Pacific Coast; WG 5 Southeast Pacific Region; WG 6 Southwest Pacific Region; and WG 7 South China Sea Region. The ICG also adopted revised Terms of Reference for the PTWS Steering Committee. The Fifth Session of the Intergovernmental Coordination Group for the Tsunami Early Warning and Mitigation System in the North-Eastern Atlantic, the Mediterranean and Connected Seas (ICG/NEAMTWS-V) met in Athens, Greece, 35 November 2008. It reviewed the progress made during the intersessional period (JanuaryNovember 2008). The four Working Groups, on: (i) hazard assessment, risk and modelling; (ii) seismic and geophysical measurements; (iii) sea-level data collection and exchange, including offshore tsunami detection and instruments; and (iv) advisory, mitigation and public awareness, together with the Task Team on the NEAMTWS architecture, met in the intersessional period and reported to the ICG (ICG/NEAMTWS-V) on their activities. Based on these WG reports, the ICG/NEAMTWS-V requested Member States to openly share and exchange all tsunami-relevant real-time observational data as appropriate and in accordance with the UNESCO/IOC Oceanographic Data Exchange Policy. It further requested Member States to consider extra-budgetary contributions to IOC in support of NEAMTWS and to nominate National Tsunami Warning Focal Points (TWFP) and Tsunami National Contacts (TNC). It also decided to extend the duration and mandate of the Task Team on the NEAMTWS architecture. It also agreed on the revised Roles and Requirements for the National Tsunami Watch Centres (NTWC) and the Regional Tsunami Watch Centres (RTWC), as detailed in the Task Team report. With respect to tsunami alert nomenclature, the ICG decided that the term warning will be used by the NTWCs only. The ICG decided that sea-level data from the NEAMTWS core network should be freely available to RTWCs and NTWCs once these are established. As an interim solution, these data can be provided to the IOC sea-level monitoring facility for real-time visualization and control of the operational status. The ICG/NEAMTWS decided to organize its 6th Session in November 2009 in Istanbul/Turkey. Mr Koltermann also reported that following the announcements made at the 41st Session of the IOC Executive Council (Paris, 24 June1 July 2008) and at the 5th Session of the ICG/NEAMTWS (Athens, 35 November 2008), the IOC Secretariat for ICG/NEAMTWS and Liaison Office with UN/ISDR was established on the Bonn UN Campus in January 2009, with initial financial contributions from Germany and UN-ISDR. He then informed that the Second Meeting of the Working Group on Tsunamis and Other Hazards Related to Sea-Level Warning and Mitigation Systems (TOWS-WG-II) was held in Paris at UNESCO Headquarters on 27 March 2009, under the co-chairmanship of Neville Smith (IOC Vice-chairman) and Franois Grard (I-GOOS Chairman). The meeting reviewed progress with respect to actions and decisions taken by the Governing Bodies through Resolution XXIV-14 and Resolution EC-XLI.6, also in relation to the results of the Global Meeting of the Intergovernmental Coordination Groups for Tsunami Warning Systems (Paris, 2427 March 2009). Highlights and recommendations from the meeting are the following: TOWS WG-II report on the progress achieved by the ICG Chairpersons in working with the Member States and the TOWS-WG on the development of harmonized working group structures as a foundation for inter-operability, with a view to preparing recommendations for IOC principles, criteria and procedures for ocean-related hazards warning and mitigation systems Proposal to establish three inter-ICG Task Teams devoted respectively to sea level, preparedness, and tsunami watch operations, with a view to facilitate coordination of activities, development of common requirements and standards, and sharing of best practices Initial Draft Strategy and Plan for the Implementation of the Global Ocean-related Hazards Warning and Mitigation System Framework and of the TOWS-WG Recommendations, to be further elaborated based on the inputs from the ICGs Inclusion of requirements on the collection and exchange of real-time sea level data for tsunami warning purposes in the work programmes of JCOMM/GLOSS and JCOMM/DBCP, as well as the possible review the terms of reference of the GLOSS Group of Experts to reflect the operational requirements of the tsunami warning centres Need for ICGs to identify high-priority science issues that can benefit from contributions from IOC programmes and scientific and technical subsidiary bodies in the context of the Programme and Budget for 20102011 Investigation with the CTBTO Secretariat to conclude an agreement about the provision of i.a.. seismic data to TWCs and the coordination of related matters Investigation with other seismic networks of the possibilities for improved exchange and standardization of real-time seismic data and coordination of training programs for global seismic monitoring for tsunami warning purposes, Facilitation of the exchange, review and adoption of documents and guidelines related to risk assessment methodologies and other standards developed by the ICGs Development of a document with definitions and terminology on hazards, disasters, vulnerability and risks drawing on existing documents developed by bodies like UNISDR for use by the IOC Secretariat, its Subsidiary Bodies, and its programmes Assessment of the IOC Oceanographic Data Exchange Policy as it applies to tsunami warning systems and the monitoring of its implementation to ensure the open, free, and unrestricted sharing of tsunami-relevant observational data needed for timely and effective ocean-related hazard detection, analysis, and warning for coastal communities Possible revision of the terms of reference of GEBCO to promote and coordinate the development of high-resolution bathymetric data in coastal areas and digital elevation models 3.6 NATIONAL PROGRESS REPORTS Delegates made short presentations on main actions and status of their national tsunami and other coastal hazards warning systems. Anguilla (UK), Bermuda, Barbados, Colombia, France, Nicaragua, USA and Saint Lucia presented National Reports. Anguilla indicated that their TNC and TWFP are now officially nominated and described the Anguilla National Warning System (AWS) including its requirements, capabilities and policies. Its delegate described the different communication systems for warnings, based on the Common Alerting Protocol (CAP) model and briefly commented on future developments. She indicated that the message on the Honduras earthquake was received timely. Bermuda reported on its participation in the Drill run by the West Coast and Alaska Tsunami Warning Center (WCATWC) for the Atlantic in 2 April 2009 (LANTEX09). He indicated that Bermuda does receive warnings through the Aeronautical Fixed Telecommunications Network (AFTN), Earth Alerts software (internet-based) and E-mail alert (internet-based). Bermuda indicated that no Tsunami model is available locally, or at least not that include local bathymetry. He emphasized that more need to be done in order to assess the threat from tsunamis, particularly through more accurate bathymetry data. He indicated that the recent Honduras earthquake highlighted shortcomings in the system including that messages are received from WCATWC as usual (not specifically referencing Bermuda) but no messages are received from PTWC. The Secretariat committed to check-up on the information transmitted to PTWC and correct it as needed to secure Bermuda receives the information from PTWC. Colombia presented a report on the steps taken towards establishing their new Tsunami Warning System to be established in the near future. It reported that 3 new tide gauges were installed and a second tsunami drill is planned to be executed in 2009 in Tumaco. The Seismologic Observatory of the South Occident (OSSO) has developed and publishedand published a study on Natural Hazards that impacted Venezuela, Colombia, Ecuador and Peru with the the support of the European Commission. As well, Colombia hosted in May 2009 an international conference on tsunamis. France reported that the Minister of Environment already decided to participate in the development of the four regional tsunami warning systems. Two tide- gauges have been installed in the region and two more will be installed soon. In Martinique, one tide-gauge has been installed by the Conseil Gnral de la Martinique on the north-east part of the island, one tide-gauge is maintained by the SHOM in the harbour of Fort-de-France. None of these tide-gauges have real time transmission. Two tide- gauges with real time transmission will be installed in Guadeloupe during the fall of 2009. A tsunami awareness booklet was issued in French and Creole. Nicaragua informed the meeting about a drill that took place on the Pacific coast, specifically in Masachapa. It served as a tool to assess gaps in the warning system. For example, the system uses sirens equipment that lacks maintenance. Nicaragua reported that INETER is developing tsunami hazard maps. Referring to the recent Honduras earthquake, Nicaragua informed that they are providing advice and training to Honduras on seismic equipment and techniques. St Lucia introduced its National Emergency Powers Act No. 5 of 1995 and the Disaster Management Act (30/2006) which empower the National Emergency Management Committee to, among other mandates, carry out a work programme to develop a master plan for the national implementation of a Tsunami and Coastal Hazard Warning System in collaboration and consistent with ICG/CARIBE EWS efforts in that area. St Lucia indicated has a high priority to obtain inundation maps for tsunami. USA presented the Puerto Rico component of the National Tsunami Hazard Program (NTHMP) and the Tsunami Ready Program, which is a set of basic criteria provided as a guideline to the communities so they can be prepared for a tsunami. As part of the USA presentation the National Geophysics Data Center (NGDC) reported about the Hazards Data Web delivery, the Global Historic Tsunami Databases and the software for Tsunami Travel Time calculation and map display. Answering to the question concerning the free availability of this software, USA expressed their interest to explore necessary actions to make it freely available. NGDC stated it bought software license to distribute it to Tsunami Focal Points. ITIC is in charge of distributing it. While the data is freely available, the travel time software has licensing though and they bought rights to develop it so they can give to ICG member states. USA was given action to find out if they can make it freely available. Complete presentation of National Reports available at  HYPERLINK "http://ioc3.unesco.org/cartws/icg-iv" http://ioc3.unesco.org/cartws/icg-iv. 3.7 INTERIM ADVISORY SERVICES REPORT (PTWC) The Director of the NOAA Pacific Tsunami Warning Center (PTWC) Dr Charles McCreery presented the current status and outstanding issues of the Interim Operational Tsunami Warning Services provided to the CARIBE-EWS. He referred to issues dealing with the ICG/CARIBE EWS-II/11 Communications Plan for the Interim Tsunami Advisory Information Service to the Caribbean Sea and Adjacent Regions. The Pacific Tsunami Warning Center (PTWC) Director gave his report on the intersessional activities of PTWC in its role as the Interim Advisory Services Provider for the CARIBE-EWS. He noted, in response to earlier ICG discussions, that PTWC products for the CARIBE-EWS are to be considered only as advice to governments of the region and not as an indication of an official state of alert. This is explicitly stated near the beginning of all PTWC text products. He also reviewed PTWC criteria for different levels of alert and remarked on key limitations to operational warnings that face all Tsunami Warning Centers and ICGs. He noted that during the intersessional period, PTWC responded to over a 1000 earthquakes around the globe, issued a preliminary analysis for 863 of these, and issued official tsunami products for 49 earthquakes of which 6 were in the Caribbean or Atlantic. One of these was the magnitude 7.3 earthquake off the northwest coast of Honduras on May 28, 2009, that resulted in PTWC issuing a Local Tsunami Watch for nearby areas. He provided a timeline for the event showing that the initial watch message was disseminated 8 minutes after the event and cancellation about an hour later. Due to the lack of real time sea level data from the area, cancellation was only based on the passage of time as well as that the earthquake mechanism and magnitude were consistent with a very low probability of a destructive tsunami. PTWC stated that the lack of real time sea level data remains an outstanding gap in the capabilities of the CARIBE-EWS. Next, the PTWC Director gave preliminary results of a communications test conducted on May 29, 2009. In general, while it appears that all but one of the designated Tsunami Warning Focal Points (TWFP) received the test by one or more communication methods, positive confirmation of receipt by the TWFPs was only made for a small fraction of the designated methods. The Director emphasized the importance of getting a more comprehensive confirmation of communications, and reviewed the different means available for receiving bulletins GTS, AFTN, EMWIN, Fax, Email, and RANET. He then highlighted some recent or upcoming changes to U.S. TWC capabilities that include an IT modernization of both PTWC and WCATWC, a unified website for PTWC and WCATWC, and the recently completion of a dedicated high-speed communications network between PRSN, NEIC, PTWC and WCATWC. He also noted U.S. plans to install up to 10 new coastal sea level stations in the Caribbean that will significantly help TWCs to rapidly detect and evaluate Caribbean tsunamis such as the aforementioned Honduras event. Lastly, he noted that PTWC and WCATWC have now signed agreements with the CTBTO to receive seismic and hydro-acoustic data from their independent global network. The PTWC Director then mentioned a number of tools available to Member States from the U.S. to help with their operational tsunami preparedness and response. These include the California Integrated Seismic Network real time earthquake display software, Tide Tool software for real time sea level monitoring and measurement, RANET for SMS tsunami alerts, and the Tsunami Bulletin Board for the electronic exchange of tsunami information between academic and government scientists and officials. The Group thanked the PTWC Director for his report and offered a number of comments in response. The USA noted the importance of communication tests and expressed concern, based on the report, that some Member States may not be receiving the messages. In particular, the USA was concerned about confirming the receipt of GTS messages as the primary method of dissemination and establishing an alternate means, such as EMWIN, in the absence of GTS capabilities. Bermuda noted that they have never received PTWC messages and recently communicated with PTWC regarding the issue. The Secretariat noted that Bermuda has not formally established a TWFP and reminded Member States that there is a formal process for establishing or changing the TWFP information through diplomatic channels to the IOC. The Secretariat also explained that such information, even if sent informally to the Secretariat, would be immediately forwarded to PTWC while waiting for the formal process to complete. The USA responded that even that process can be too slow if, for example, a TWFP needs to makes a change on a weekend or holiday. The PTWC Director noted that there have been discussions within the Pacific ICG about establishing a more convenient electronic process for Member States to review and keep their TWFP information up to date. The Secretariat responded that this is up to Member States to decide on the appropriated mechanism. USA Delegate stated that USA recognizes the importance of the interim services of PTWC to Caribbean and member states and is concerned about GTS stated as primary communication mechanism while there are many member states that dont have GTS. He indicated that there needs to be more communication tests, because the ICG needs to find out why the test messages didnt get there. With respect to the GTS communication mechanism, Mr. Koltermann stated the ICG has discussed GTS versus other mechanisms. There is a need for WMO to ensure the GTS is available and working. Bermuda stated they have submitted tsunami focal point information, but its not indicated on the list of the Communications Test. It says assumed received but wonder if other member states are listed incorrectly on the list? The ICG Technical Secretary Mr. Aliaga informed that there is a formal process for notification. Tsunami focal points information needs to be sent to the ICG Secretariat not to the PTWC, to follow the correct process. If information needs to be corrected or change, use the same process send to the ICG Secretariat (who will then pass on to PTWC). . Mr. McCreery suggested a website where Member States could review their information and keep it up to date; a master data list. He thought the Secretariat was requested to do this website for other ICGs. St Lucia stated they urge that that the process for updates be reviewed. 3.8 ITIC REPORT (TSUNAMI SIGNAGE) Dr. Laura Kong, ITIC Director, presented an information document on the signage adopted by the International Organization for Standardization (ISO) in 2008 ((Document IOC/CARIBE-EWS-IV/14). ISO 20712 on water safety signs and beach safety flags provides specifications (Annexes II-IV) and guidance (Annex V) on safety signs that provide information about aquatic hazards and the actions necessary to avoid these hazards. These include internationally agreed signage for a tsunami hazard zone, an evacuation area and an evacuation building. She also provided the example of New Zealand on the types of signage they have decided upon, as well as the community-based roll-out process for determining the appropriate hazard zone, response, and accompanying signage. She emphasized the importance of education and awareness building to stakeholders and the public in order for the signage to become an effective and useful public safety tool. The Chair invited to consider in coordination with their relevant national ISO partner organization to adopt the ISO signage in view of harmonising tsunami signage in use in the Caribbean with the ISO approved ones. Responding to Anguilla Laura Kong indicated Member States can get the technical specifications for ISO signs from the ICG/CARIBE-IV website or directly from ISO. The ICG agreed to consider adopting the graphical symbols included in the ISO 20712 series on water safety and beach flag signs, to harmonize tsunami signage in the region. 4. WORKING GROUP PROGRESS REPORTS 4.1 WORKING GROUP 1 PROGRESS REPORT: MONITORING AND DETECTION SYSTEMS, WARNING GUIDANCE This agenda item was presented by Mrs. Christa von Hillebrandt-Andrade (USA), Chairman of Working Group 1. She referred to document ICG/CARIBE EWS-IV/9 Working Group 1: Monitoring and Detection Systems, Warning Guidance. She provided a report on the Working Group activities during the intersessional period. The WG currently has 17 members. During the upcoming intersessional period it will seek to identify new members with expertise in sea level observations. The WG met in December in Guadeloupe and also maintained communication through electronic mail. In June, 2008, an IOC/JCOMM/GLOSS/PRSN Caribbean Training Course for Operators of Sea Level Stations was held in Mayagez, Puerto Rico. As part of this meeting a list of recommended siting and operational requirements were approved. The Working Group 1 also prepared and submitted the Technical, Logistical, and Administrative Requirements of a Regional Tsunami Warning Centre for the CARIBE EWS. The Chair also represented the WG in the Global TWS Meeting in Paris, April 2009 and in the GLOSS Meeting, also held in Paris in May 2009. The Working Group 1 presented a brief report on the status of seismic stations for CARIBE EWS. To assess the performance of the 121 station core network of the CARIBE EWS, Dr. Dan McNamara of the United States Geological Survey (USGS) and member of WG1 conducted a Network Capability Modelling study. Results from the USGS Network Capability Modelling study indicate that the CARIBE EWS minimum performance criteria can be achieved with the 121 station core seismic network. Of the 121 stations, there are 10 stations for which funding has yet to be identified. Efforts are also underway to engage the network operators of existing core stations but for which there is no real time data exchange. According to Working Group 1 100 Sea Level stations, including 94 coastal gauges and 6 DART buoys have been identified as part of the CARIBE EWS core sea level network. The coastal stations have been divided into high and medium priority stations. Of the 100 stations, only 18 coastal stations, all in the north-eastern Caribbean, Bahamas and Bermuda, and the 6 DART buoys are providing data within 15 minutes, the requirement for stations within the Caribbean due to the very rapid travel time of tsunamis to coastal areas. The CARIBE EWS has been coordinating with regional and global seal level initiatives like the CARICOM Caribbean Center for Climate Change, which has upgraded 11 stations in the region and IOCARIBE GOOS and GLOSS who have long standing projects in the region. The coordination with these efforts will support the multipurpose application of these sea level stations. The United States has also offered to install 11 sea level stations in the region. The Chair of Working Group 1 expressed that the lack of access to operating seismic stations in South America should be overcome to enhance the CARIBE EWS capability by using the existing regional seismic network. The core network defined should contain a minimum of 121 stations in order to complain to standards. Colombia reported that their seismic stations are now connected and providing seismic data to the regional network. It was stressed by several delegates the need to continue working with CTBTO to enhance the region capacity for accessing seismic data. Barbados commended the work of Working Group 1 and expressed concern about the sea level monitoring network. She indicated that the PTWC report on the Honduras earthquake clearly demonstrated the severe limitations in detection of a tsunami in the region. Barbados commented that a number of fragmented projects installing sea level gauges is ongoing and urged the representatives of Working Group 1 to make every effort to coordinate with these programmes. The ICG approved Recommendation ICG/CARIBE-EWS IV.1. 4.2 WORKING GROUP 2 PROGRESS REPORT: HAZARD ASSESSMENT This agenda item was introduced by Israel Matos, ICG Vice-Chair in absence of the Chair and Vice chair of Working Group 2 that were unable to attend the meeting. He referred to document ICG/CARIBE EWS-IV/10 Working Group 2 Hazard Assessment. In his report Mr. Matos also reported on the status of implementation of actions agreed at the Working Group meeting in December 2008. Chair stated the need to consider the terms of reference and consider nomination of additional experts from member states to Working Group 2. Ms Von Hillebrandt informedHillebrandt informed that a workshop is to be held in Puerto Rico in December 2009, yet not noted in the actions from WG 3. One of the recommendations of Working Group 2, which suggested only tsunami computer models that have passed certain benchmarks, as described in NOAA Technical Memorandum OAR PMEL-135, Standards, Criteria and Procedures for NOAA Evaluation of Tsunami Numerical Models (http://nctr.pmel.noaa.gov/ benchmark and the corresponding document for ICG/IOTWS) should be adopted for inundation modelling and forecasting, retained the attention of Delegates. In the discussion that ensued some Member States felt comfortable with adopting this benchmarking process. Mr. Koltermann of the Tsunami Unit indicated that the quality control mechanism is appreciated, but its standards what are more necessary. He stated referring to a NOAA internal technical memorandum may be premature. Mr. Koltermann emphasized on the need to consider providing alternatives for defining standards of modelling. USA stated that these recommendations came from international discussions with experts from different countries. The group agreed to elevate this matter to TOWS. Under this agenda item, and following a recommendation of the ICG Officers and Working Group Meeting in December 2008, an invited presentation on the 1755 Lisbon Earthquake and the Portuguese Tsunami Warning System was delivered by Dr. Ana Maria Baptista, Vice-Chair of ICG/NEAMTWS. Main conclusions from her presentation were (i) that some controversy about the source of the 1755 earthquake. However, tsunami would occur briefly after the earthquake and the system need to be ready for any of the possible scenario. She indicated that Portugal intends to install three tsunameters off Portugal; and (ii) wWhile the backbone of a Portuguese TWS is in place more improvements and more technical staff are needed. The ICG recognized the importance of developing methodologies that ensure benchmarking for tsunami computer models. The ICG encouraged Member states to obtain bathymetric data from deep to shallow water, in support of modelling efforts, especially in the transition depths from 30 to 200 meters, as well as coastal topographic data. The ICG instructed Working Group 2 to revisit the proposed recommendations in document ICG/CARIBE EWS-III.2 to identify priority areas that need ICG attention and report to ICG Officers no later than 30 Sept 2009 for subsequent submission by the secretariat to Member States for their comments and for consideration in ICG/CARIBE EWS V. The ICG approved Recommendation ICG/CARIBE-EWS IV.2. 4.3 WORKING GROUP 3 PROGRESS REPORT: WARNING DISSEMINATION AND COMMUNICATION This agenda item was presented by Ms. Elizabeth Klute (Anguilla, UK), Vice-chairman of Working Group 3. She referred to document ICG/CARIBE EWS-IV/11 Working Group 3: Warning, Dissemination and Communication. Working Group 3 submitted the following recommendations to the ICG/CARIBE EWS-IV: She referred to recurrent technological problems in some Member States with the World Meteorological Organization (WMO) Global Telecommunications System (GTS). She highlighted the fact that EMWIN is considered a backup system to GTS however some Caribbean countries do not have access to the GTS and to EMWIN. Ms Klute reminded the Group that the implementation plan states that monthly communication tests will be carried out by the regional warning centre (interim). This has not happened to date. Working Group 3 also discussed on the development of protocols for early warning and the discussion on the workshop on Best Practices on Tsunami and Coastal Hazards Community Preparedness and Readiness in Central America and the Caribbean. Under this agenda item, and following the recommendation of Working Group 3, Ms Klute offered a presentation on the Common Alerting Protocol (CAP) standard. USA stated that EMWIN is mentioned as a backup, but it should be mentioned as equal to GTS. In many cases it is a primary system for member states to get the latest information. He indicated that GTS is a two way system, but very expensive. EMWIN is less as expensive and just as effective. With respect to the chairmanship of this WG, vacant by change of duties of its current Chair, during the officers meeting in December in Guadeloupe, it was decided that Mr Trevor Basden (Bahamas) current Vice Chair could assume as Chair and it was proposed Ms. Elizabeth Klute (UK BVI) for Vice Chair. Barbados seconded by St. Lucia proposed to accept it. The ICG agreed to nominate Mr Trevor Basden (Bahamas) as Chair Ms. Elizabeth Klute (UK BVI) as Vice Chair of Working Group 3. The ICG approved Recommendation ICG/CARIBE-EWS IV.3. 4.4. WORKING GROUP 4 PROGRESS REPORT: PREPAREDNESS, READINESS AND RESILIENCE This agenda item was introduced by Ms Julie Leonard (USA), Chairman of Working Group 4. Ms. Leonard referedreferred to document ICG/CARIBE EWS-IV/12 Working Group IV: Preparedness, Readiness and Resilience. She reported that From August 11-13, 2008, ICG/CARIBE-EWS Working Group IV held a meeting on Best Practices on Tsunami and Coastal Hazards Community Preparedness and Readiness in Central America and the Caribbean, fulfilling a recommendation (III.4) made at the ICG/CARIBE-EWS meeting in Panama, March 2008. The meeting was designed to explore and synthesize the essential elements for promoting community based preparedness, readiness and resilience with a focus on coastal communities and the multiple hazards they face. The twenty-one invited participants were leaders and/or planners of successful Central American and Caribbean experiences in the preparedness and readiness of coastal communities for reducing natural hazard risk. Regional and international organizations, as well as representatives of the academic sector, UN agencies and international NGOs also presented their experiences in supporting coastal community risk reduction activities. They were asked to address problem identification; methodology and strategy implementation; results achieved; and sustainability and transferability, as well as gender and media considerations. The main results of the meeting, which will be circulated for Member State review by August 2009, include recommendations for capacity building and strengthening at the regional and national level, pointers for the development of standard operational procedures and concrete steps to move forward based on current initiatives and ongoing efforts (including educational aspects at community level as well as public-private liaisons and communications, as the main pillars for Tsunami ready communities). The principal recommendations, which support the development of a Caribbean wide tsunami and other coastal hazards early warning systems (CARIBE/EWS), are: - Identify communities vulnerable to tsunamis and other coastal hazards, and specific populations within these communities, such as physically handicapped, elderly, hospitalized, etc. Risk assessments should target these groups. - Develop educational and public awareness materials and campaigns that target vulnerable communities and take into account people with special needs. Warnings can only be effective if they reach the people who need to respond in a timely fashion and in a culturally understandable context. - Build bridges between the scientific and local communities to improve hazard mapping and evacuation planning as previously discussed. - Develop evacuation maps, and preparedness and mitigation plans in collaboration with vulnerable populations, to ensure the shared identification of problems and solutions. - Encourage and facilitate participation by non-governmental and private sector organizations in the development of national components of their early warning systems - Utilize the services of the regional tsunami warning and information centres once established to support the above activities. - Convene a hands- on training workshop in 2010 in conjunction with WGIII in an area that has been affected by a tsunami and that has a community-based warning system in place, such as Masachapa, Nicaragua; Tumaco, Colombia; Mayaguez, Puerto Rico, (USA) and invite Member States to volunteer to host such a training/workshop. - Request that a representative of each of the above communities be invited to make a presentation at ICG-IV on the development of their community-based warning systems. Further recommend that Member States take advantage of this expertise and invite representatives of these systems to provide expert knowledge to their designated early warning and emergency authorities. - Follow the example of the Tsunamis in the Caribbean Symposium held in Venezuela in October 2008, promote the participation of the local communities in similar types of events. Under this agenda item, and following the recommendation of Working Group 4 a presentation on TsunamiReady in Puerto Rico, USA, was made by Christa von Hillebrandt-Andrade, Director PRSN. In response to interest expressed by Member States to use the TsunamiReady concept for the promotion and implementation of coastal hazard preparedness programs, the United States of America notes that the term TsunamiReady is the trademarked name for a NOAA program to recognize communities that have met certain standards for tsunami risk analysis and preparedness. Because the name is trademarked, NOAA technically is required to seek a licensing agreement with any other country that wishes to use it. NOAA is willing to work with the IOC and Caribbean Member States, however, to explore options for the use of TsunamiReady. Current guidelines can be found at the following web-site: http://www.tsunamiready.noaa.gov/guidelines.htm. Ms Hillebrandt from PRSN (US) reminded that TsunamiReady is not a certification but recognition to communities. Therefore is used by communities that meet the criteria. Barbados congratulated the Chair and Working Group 4. She indicated that Barbados is pleased to be a part of the Working Group and see that the work has been accelerated and outcomes have been seen. Responding to a request, the Tsunami Unit stated that technical experts can be nominated in writing to relevant Working Groups at any time by the Tsunami National Contacts. Given the close collaboration represented in the achievement of objectives for Working Group 3 and 4 Barbados strongly recommended a joint meeting of the two Working Groups possibly before ICG-V. The ICG approved Recommendation ICG/CARIBE-EWS IV.4. POLICY MATTERS 5.1. ESTABLISHMENT OF A CARIBBEAN TSUNAMI WARNING CENTER The Chairman introduced this topic recalling for Member States that according to Recommendation ICG/CARIBE EWS-II.3 the Group decided to establish a Caribbean Tsunami Warning Center to be located in the region. Also, through Recommendation ICG/CARIBE EWS-II.12 it agreed to actively plan to take over the full responsibility for the system with a Caribbean Tsunami Warning Center in the region at least by 2010. She requested the Chairman of Working Group 1 Mrs. Christa von Hillebrandt-Andrade (USA) to present the Technical, logistical and administrative requirements of a Regional Tsunami Warning Centre for the CARIBE EWS (document IOC-ICG/CARIBE EWS-IV/13) in light of the ICG's goal to establish the Regional Tsunami Warning Center by 2010. The Chairman then offered the floor to the Rapporteur of the Sessional Commission established under agenda item 2.3. on Technical, logistical and administrative requirements of a Regional Tsunami Warning Centre for the CARIBE EWS to deliver the conclusions and recommendations of the sessional group. On this role, The Chairman also requested comments and decisions from Member States on the next steps needed for the fulfilment of this recommendation, also considering the recommendations made by Working Group 1. The United States introduced their phased approach to develop a Caribbean Tsunami Warning Center, which establishes the following three planning phases, each with a discrete decision point that determines whether to proceed to the next phase: 1. Enhance tsunami outreach and education capacity in the Caribbean, in a manner complimentary with the efforts of CTIC. 2. Strengthen Caribbean Regional Tsunami monitoring. 3. Establish a Regional Tsunami Warning Center at the University of Puerto Rico Mayaguez. The results of each phase will determine next steps, including decisions about whether or not to continue the planning process. The U.S. will inform and consult with the ICG/CARIBE-EWS Member States as we go through this process. In the first phase (FY 2009), the U.S. will hire a new Manager, Caribbean Tsunami Center, to be located at the University of Puerto Rico in Mayaguez (recruitment underway). In the second phase, the U.S. will identify requirements for improvements to seismic networks, sea level (coastal and deep-ocean) networks, communications infrastructure, and other elements of a tsunami detection system for the Caribbean. The requirements will help inform decisions about how the U.S. can enhance these networks. In the third phase, the U.S. may establish a tsunami warning center co-located with the Puerto Rico Seismic Network at the University of Puerto Rico at Mayaguez. Bahamas, France, Anguilla and Bermuda supported and thanked the US for its phased approach. The ICG acknowledged with appreciation the United States deliberations to establish a Caribbean Tsunami Warning Center in Puerto Rico, USA. The ICG urged Member States to support the development of monitoring and observing capacity in accordance with the criteria identified in the Technical, logistical and administrative requirements of a Regional Tsunami Warning Centre for the CARIBE EWS in support of a Caribbean Tsunami Warning Center. The ICG approved Recommendation ICG/CARIBE EWS-IV.5. 5.2. ESTABLISHMENT OF A CARIBBEAN TSUNAMI INFORMATION CENTER (CTIC) This agenda item was introduced by the Chairman. She informed Delegates on recent funding developments enabling CTIC to be established soon and offered the floor to Mr Ian King (UNDP) to explain the background and status of funding for CTIC. Mr. Ian King (UNDP) addressed the meeting. He introduced the Resilience Project and the Awareness Component and the support to the establishment of the CITIC Ms Julie Leonard, Chairman of Working Group 4, reported on the recommendations of Working Group 4 (ICG/CARIBE EWS-IV/12) with respect to CTIC, most notably inviting the Government of France (GOF) to collaborate with the CTIC through the proposed Centre dInformation et de Ressources sur les Risques Naturels (Programme INTERREG III-B Espaces Caraibes) and encouraging the Government of France, Government of Barbados, Government of Venezuela and Government of Italy to maximize their cooperation /collaboration to share common services and information in all Caribbean languages towards the mitigation of tsunami and other coastal hazards. Barbados indicated that the Minister of Home Affairs with responsibility for disaster management has agreed to the following: -That Barbados should remain fully engaged in the process towards the establishment of the Caribbean Tsunami Warning Centre. -That Barbados should make a journal offer to the ICG to host the CTIC having successfully negotiated within UNDP for 3 years of funding. -The Barbados Delegation to the ICG is instructed to propose to the ICG that a strong commitment to the sustainability of the Center be made by the participating Member States of the ICG. - Barbados would be in a position within two weeks to provide a definite position of its hosting of the CTIC. France reported that on the initiative of the French government, two weeks ago in Barbados the European Commission organized one high level technical meeting between the European Commission, CARIFORUM, european overseas countries and territories (OCTs) and Outermost regions in the Caribbean area as well as the related member States of the European Union (United Kingdom, the Netherlands), on the establishment of a regional cooperation platform as a pilot project in the field of civil protection. The purpose of this event was to take stock of civil protection actions that are ongoing or planned in the region, to identify needs for increased coordination and possible additional measures, and to prepare the organization of the platform. This platform would take aim for three objectives/purposes : (i) prevention of crises; (ii)management of crises (response); and, (iii) management post crises France reported that on the initiative of the french government, two weeks ago in Barbados the European Commission organized one high level technical meeting between the European Commission, CARIFORUM, OCTs and Outermost regions in the Caribbean as well as the related member States on the establishment of a regional cooperation platform in the Caribbean and a pilot project in the field of civil protection. The purpose of the event was to take stock of civil protection actions that are ongoing or planned in the region, to identify needs for increased coordination and possible additional measures, and to prepare the organization of the platform. This platform would address 3 aspects: (i) prevention of crises; (ii) management of crises (response); and, (iii) management post crises This meeting allowed to improve awareness of crisis management tools and available financial instruments in the zone. It also allowed to stimulate membership and interest of OCTs. CDERA offered to manage the platform of collaboration after completion of 6 months feasibility study on the content of actions and priorities. The commission announced the launching of a feasibility study at the end of June 2009. The French delegation emphasized this European initiative which can unquestionably provide additional support for the different future actions undertaken within IOC in general for the Caribbean and for CTIC particularly. France expressed its wish to participate in and collaborate with the CTIC project. In particular France is willing to provide support for activities in and related to the French-speaking territories in the Caribbean. As well, France proposed to make a link between the IOC and the European Commission for the regional cooperation platform in the field of civil protection, in order to take into account the needs of the Caribbean area France expressed its wish to participate in and collaborate with the CTIC project. In particular France is willing to provide support for activities in and related to the French-speaking territories in the Caribbean. As well, France proposed to organize liaison between the IOC and the European Commission for the regional cooperation platform in the field of civil protection, in order that the needs of the Caribbean zone are taken into accounts as part of the study which is going to start in June, 2009. France stated that Regional Government should be important partners for efforts related to CTIC. Provisional agreement has already been given by the Conseil Gnral de la Martinique and the Conseil Regional de la Guadeloupe. The Chairman then offered the floor to the Chairman of the sessional commission established under agenda item 2.3. to deliver the conclusions and recommendations of the sessional group. The ICG noted with appreciation that the UNDP has received 430,000 Euros from the Government of Italy for the establishment of CTIC during the period 2009 2011, as well as that IOC has considered USD 30,000 for CTIC in its Regular Budget 2010-2011. The ICG requested Member States and donors to consider reinforcing the CTIC through the mechanism of secondments. The ICG acknowledged that Nicaragua and France have indicated a willingness to support the secondment of technical staff to the CTIC and to support the work of CTIC through the provision of technical services and data from existing equipment. The ICG decided to establish the CTIC and endorsed the Barbados proposal to host the CTIC. The ICG approved Recommendation ICG/CARIBE-EWS-IV.6. 5.3. SECRETARIAT TO ICG/CARIBE EWS The Chairman recalled that the Group, through Recommendation ICG/CARIBE EWS-II. 9, instructed the IOC Executive Secretary to seek for ways and means to secure funds for the establishment of a permanent CARIBE-EWS technical secretariat; it further instructed the IOC Executive Secretary to open an especial IOC CARIBE-EWS Subsidiary Special Account to allow Member States and organizations to provide funds for the establishment of a permanent CARIBE-EWS Technical Secretariat. The Head of the Tsunami Coordination Unit informed the meeting on the existing arrangements for the servicing of the ICG/CARIBE EWS, reporting that no new funding is yet available for establishing the Secretariat to the ICG/CARIBE EWS in the region. There was no decision associated to this agenda item. 5.4. ICG/CARIBE EWS COMMENTS TO THE WG TOWS REPORT The Chairman introduced this agenda item and informed the meeting that ICG Officers and Working Group Chairs attended the Global Meeting of the Intergovernmental Coordination Groups for Tsunami Warning Systems (Paris, 2426 March 2009). Officers also attended the Second Meeting of the Working Group on Tsunamis and Other Hazards Related to Sea-Level Warning and Mitigation Systems (TOWS-WG-II) (Paris, 27 March 2009). She then ask the Head of the Tsunami Unit, Peter Koltermann to introduce the highlights and recommendations from the Second TOWS meeting, which are the following: TOWS WG-II report on the progress achieved by the ICG Chairpersons in working with the Member States and the TOWS-WG on the development of harmonized working group structures as a foundation for inter-operability, with a view to preparing recommendations for IOC principles, criteria and procedures for ocean-related hazards warning and mitigation systems Proposal to establish three inter-ICG Task Teams devoted respectively to sea level, preparedness, and tsunami watch operations, with a view to facilitate coordination of activities, development of common requirements and standards, and sharing of best practices Initial Draft Strategy and Plan for the Implementation of the Global Ocean-related Hazards Warning and Mitigation System Framework and of the TOWS-WG Recommendations, to be further elaborated based on the inputs from the ICGs Inclusion of requirements on the collection and exchange of real-time sea level data for tsunami warning purposes in the work programmes of JCOMM/GLOSS and JCOMM/DBCP, as well as the possible review of GLOSS terms of reference to reflect the operational requirements of the tsunami warning centres Need for ICGs to identify high-priority science issues that can benefit from contributions from IOC programmes and scientific and technical subsidiary bodies in the context of the Programme and Budget for 20102011 and developing a whole-of-IOC perspective Investigation with the CTBTO Secretariat to conclude an agreement about the provision of seismic data to TWCs and the coordination of related matters Investigation with CTBTO and other seismic networks of the possibilities for improved exchange and standardization of real-time seismic data and coordination of training programs for global seismic monitoring for tsunami warning purposes, Facilitation of the exchange, review and adoption of documents and guidelines related to risk assessment methodologies and other standards developed by the ICGs Development of a document with definitions and terminology on hazards, disasters, vulnerability and risks drawing on existing documents developed by bodies like UN/ISDR for use by the IOC Secretariat, its Subsidiary Bodies, and its programmes Assessment of the IOC Oceanographic Data Exchange Policy as it applies to tsunami warning systems and the monitoring of its implementation to ensure the open, free, and unrestricted sharing of tsunami-relevant observational data needed for timely and effective ocean-related hazard detection, analysis, and warning for coastal communities Possible revision of the terms of reference of GEBCO to promote and coordinate the development of high-resolution bathymetric data in coastal areas and digital elevation models There was no decision associated to this agenda item. 6. UPDATES TO THE CARIBE EWS IMPLEMENTATION PLAN This agenda item was introduced by the ICG/CARIBE EWS Technical Secretary. He referred to document ICG/CARIBE EWS-III/13, CARIBE EWS Implementation Plan and to the amendments proposed by Working Group 1. France provided a presentation on its plan to collect LIDAR bathymetry to 30 m around its coasts. They further reported that the survey data resolutions are 50 cm on land and 30-50 m at sea. Costs were charged per hr and dependent on the topography complexity. The Martinique LIDAR project is requested for $2 million euros, with $0.2 million required for the land survey. They estimated that the cost to extend the survey from 30 to 200 m water depth would be $4 million euros Member States expressed interest in the value of such data as it was recognized to be a critical input for obtaining realistic inundation maps. Bermuda and St Lucia highlighted the importance of sharing with other countries the value of the new technologies for improving coastal inundation modelling. Nicaragua informed the group that it currently has a community-level project for the Pacific coast and would like to use the best data so as to give realistic results. The Head of the Tsunami Unit noted that presently LIDAR surveys are carried out with different goals and costs, such as for chemical and biological characteristics, or to obtain bathymetry, but noted that these are not complementary. The focus of LIDAR has been for 0-30 m typically. He emphasized, however, that the tsunami is concerned with all depths. The Group agreed that Working Group 2 should address this topic of depth requirements of high-resolution bathymetry for inundation modelling, especially since the costs of extending LIDAR surveys to a 200-m depth are very high. The Chair thanked Nicaragua and other Member States for their comments, noting that the concern and need was common to all countries. She looked forward to the contributions of France in sharing their experience and in assisting other counties in the developing of good studies based on their experience. France is seeking the LIDAR project support from European INTEREG Program, indicating that other countries could take advantage of the same programme. France suggested a coordinated approach and offered to explore this funding opportunity on behalf of the ICG. Bermuda emphasized that it would be desirable to have a regional project, rather than independently since there may be a fixed costs for the initial effort, but additional nearby surveys would be cost-effective. The IOC IOCARIBE Secretariat noted that bathymetry is a main requirement for inundation studies. He reminded the group that the IOC has a long-time project for obtaining and improving the GEBCO-based maps. For the Caribbean, the IBCA Chart is available and updated regularly. He reminded all countries that good bathymetry is a very large need to national planners concerned with future coastal development critical to sustaining their economies. He noted that over 50% of some Caribbean countries GNPs are dependent of tourism. He emphasized that Tsunami National Contacts should team up with these stakeholders strongly in order to build a strong justification for obtaining the needed bathymetric data. The ICG recommended to updateupdating continuously the CARIBE-EWS Implementation Plan for the establishment of the Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions in order to better assess the implementation rate and performance measures. PROGRAMME AND BUDGET FOR 2010-2011 The Chairman of the sessional commission established under agenda item 2.3. delivered the conclusions and recommendations of the sessional group. The Chair suggested to reflect the budget as realistic as possible and introduce the various commitments of countries. The ICG requested Member States to report to the Secretariat on the funding they make available to their own national TWS and to contribute to the operation of the CARIBE EWS. The ICG approved Recommendation ICG/CARIBE-EWS-IV.7 NEXT MEETING CONFIRMATION OF DATE AND PLACE OF ICG/CARIBE EWS-V The Chairman introduced this agenda item. She recalled that at ICG/CARIBE EWS-III, Cuba informed the Plenary that they will consider hosting the Fifth session subject to Governments approval. She reported that the Secretariat has not received a positive response from the representatives of Cuba on the possibility of hosting ICG/CARIBE EWS V. In view of this fact Member States were requested to make offers to host the ICG/CARIBE EWS V. Nicaragua kindly offered the possibility of hosting the Fifth Session of the ICG/CARIBE EWS in 2010. The ICG acknowledge this offer with appreciation. TARGET DATE FOR ICG/CARIBE EWS-VI The ICG agreed March 2011as a target date for the Sixth Session of the Intergovernmental Coordination Group for the Tsunami and other Coastal Hazards for the Caribbean and Adjacent Regions. 9. ANY OTHER BUSINESS No other business was proposed. 10. ADOPTION OF DECISIONS AND RECOMMENDATIONS Based on the reports of the Four Working Groups and discussions at the Plenary Sessions, the ICG adopted seven Recommendations. 11. CLOSURE The ICG/CARIBE EWS Chairman thanked the Government of Martinique France and the Conseil Gnral de la Martinique Conseil Generale de Martinique for hosting the meeting. She also thanked the Local Organizing Committee for the excellent facilities provided for the organization of the meeting The Fourth Session of the IOC Intergovernmental Coordination Group for the Tsunami and other Coastal Hazads Warning System for the Caribbean Sea and Adjacent Regions was closed at 18.00 hrs at the Hotel Bateliere, Fort-de-France, Martinique, on Friday, 5 June 2009. ANNEX I AGENDA 1. WELCOME AND OPENING 1.1. DrPeter Koltermann, Head of the Tsunami Coordination Unit, UNESCO`s Intergovernmental Oceanographic Commission 1.2. Dr Lorna Inniss: Deputy Director, Coastal Zone Management unit 1.3. Mr Claude Lise, Senateur et President du Conseil General de la Martinique 2. ORGANIZATION OF THE SESSION 2.1 ADOPTION OF AGENDA 2.2 DESIGNATION OF THE RAPPORTEUR 2.3. CONDUCT OF THE SESSION, TIMETABLE AND DOCUMENTATION 3. REPORT ON INTERSESSIONAL ACTIVITIES 3.1. IOC EXECUTIVE SECRETARYS REPORT 3.2. CHAIRMANS REPORT 3.3. CARIBE EWS SECRETARIAT REPORT 3.4. REPORTS FROM UN AND NON UN AGENCIES 3.4.1 CTBTO report on availability and access to IMS data 3.5. STATUS OF OTHER ICGS 3.6. NATIONAL PROGRESS REPORTS 3.7. INTERIM ADVISORY SERVICES REPORT (PTWC) 4. WORKING GROUP PROGRESS REPORTS 4.1. WORKING GROUP 1 PROGRESS REPORT: MONITORING AND DETECTION SYSTEMS, WARNING GUIDANCE 4.2. WORKING GROUP 2 PROGRESS REPORT: HAZARD ASSESSMENT 4.3. WORKING GROUP 3 PROGRESS REPORT: WARNING, DISSEMINATION AND COMMUNICATION 4.4. WORKING GROUP 4 PROGRESS REPORT: PREPAREDNESS, READINESS AND RESILIENCE 5. POLICY MATTERS 5.1. ESTABLISHMENT OF A CARIBBEAN TSUNAMI WARNING CENTER 5.2. ESTABLISHMENT OF A CARIBBEAN TSUNAMI INFORMATION CENTER (CTIC) 5.3. SECRETARIAT TO ICG/CARIBE EWS 5.4 ICG/CARIBE EWS COMMENTS TO THE WG TOWS REPORT 6. UPDATES TO THE CARIBE EWS IMPLEMENTATION PLAN 7. PROGRAMME AND BUDGET FOR 20102011 8. NEXT MEETING 8.1. CONFIRMATION OF DATE AND PLACE OF ICG/CARIBE EWS-V 8.2. TARGET DATE FOR ICG/ CARIBE EWS-VI 9. ANY OTHER BUSINESS 10. ADOPTION OF DECISIONS AND RECOMMENDATIONS 11. CLOSE OF MEETING ANNEX II ADOPTED RECOMMENDATIONS Recommendation ICG/CARIBEEWS-IV.1 MONITORING AND DETECTION SYSTEMS, WARNING GUIDANCE The Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean Sea and Adjacent Regions, Noting the report of Working Group 1 Monitoring and Detection Systems, Warning Guidance, Having considered the reports of the Regional Seismic Network Operators Workshop (Trinidad and Tobago, 2008), the IOC/JCOMM/GLOSS/PRSN Caribbean Training Course for Operators of Sea Level Stations (Puerto Rico, 2008), Having reviewed the status of the seismic and sea level stations in the region, Endorses the revised core network of seismic stations as defined in the section 3.1.2 of the CARIBE-EWS Implementation Plan; Recognizes and acknowledges the efforts of member states and stakeholders in the continued improvement quality of the seismic data and the number of seismic stations contributing to the CARIBE EWS, Encourages that the continuous seismic data be sent to global data centres to facilitate research to improve the understanding of the seismic hazards; Welcomes the Memorandum of Cooperation between the CTBTO and IOC to facilitate the access of primary and secondary data to the CARIBE-EWS; Endorses the new and expanded core network of sea level stations as defined in the section 3.1.3 of CARIBE EWS Implementation Plan; Recognizes that the existing network of sea level stations in the region does not meet the needs of the CARIBEEWS as defined in the core network; Urges Member States and other stakeholders to provide funding to support the acquisition, installation, maintenance and operation of core seismic and sea level stations contributing data to meet the full needs of the CARIBE-EWS and strengthen the communication systems of the monitoring centres exchanging data with the warning centres to ensure data availability; Acknowledges that the United States plans to install eleven (11) sea level stations in the region; Acknowledges also NOAA NESDIS for providing a GOES channel for the near real time transmission of Caribbean Sea level data; Endorses the list of criteria and standards for the sea level stations in the Caribbean as described in the IOC/JCOM/GLOSS/PRSN Caribbean Training Course for Operators of Sea Level Stations and defined in the section 3.1.3 of the CARIBEEWS Implementation Plan. Recommendation ICG/CARIBEEWS-IV.2 HAZARD ASSESSMENT The Intergovernmental Coordinating Group for the establishment of Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions, Having considered the Report of Working Group 2 on Hazard Assessment (ICG/CARIBE-EWS IV/10), Recalling the ICG/CARIBE-EWS II-III 3.3 Recommendations Status Report, Acknowledging with appreciation the excellent work of the Norwegian Geotechnical Institute NGI, in support of the CARIBEEWS, Noting that France has conducted and is planning several bathymetric mapping projects, and United States is conducting mapping activities, Noting the benchmarks described in NOAA Technical Memorandum OAR PMEL-135, Standards, Criteria and Procedures for NOAA Evaluation of Tsunami Numerical Models ( HYPERLINK "http://nctr.pmel.noaa.gov/"http://nctr.pmel.noaa.gov/ benchmark and the corresponding document for ICG/IOTWS) for inundation modelling and forecasting, Recognizes the importance of developing methodologies that ensure compatibility of tsunami computer models for propagation and inundation modelling and forecasting; Agrees that ICG/CARIBE EWS propose to TOWS to establish a task team as soon as possible to develop appropriate modelling standards; Supports the recommendation to evaluate shallow bathymetry obtained from satellite imagery; Encourages Member States to obtain bathymetric data from deep to shallow water, in support of modelling efforts, especially in the transition depths from 30 to 200 metres, as well as coastal topographic data; Instructs Working Group 2 to revisit recommendation ICG/CARIBEEWS-III.2 to identify priority areas that need ICG attention; Further instructs Working Group 2 to report to ICG Officers no later than 30 September 2009 for subsequent submission by the secretariat to Member States for their comments and for consideration at ICG/CARIBEEWS-V. ________________________________ Financial Implications: None Recommendation ICG/CARIBEEWS-IV.3 WARNING, dissemination and COMMUNICATIONS The Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean Sea and Adjacent Regions, Recalling Recommendation ICG/CARIBE-EWS-III.3, Recognizing the urgent need to establish protocols for warning, dissemination and communication for the Tsunami and other Coastal Hazard Warning System for the Caribbean Sea and Adjacent Regions, Noting the adoption by WMO of the International Telecommunications Union (ITU) Common Alerting Protocol (CAP) standard, Urges Member States to work with WMO to resolve any GTS programming problems, and to consider EMWIN as an alternate primary system to GTS, therefore embracing it as an official method for receiving tsunami alerts; Further urges Member States to ensure the necessary close cooperation between national authorities such as National Meteorological and Hydrological Services NMHS and Tsunami Warning Centres to receive and transmit tsunami-related data and information, e.g. using the WMOs GTS; Requests the Secretariat to translate into French and Spanish the adapted IOC Country Assessment Questionnaire and submit to non-CDERA Member States for complete inventory of their communications capabilities; Urges Member States to work to standardize national protocols and operating procedures to reduce response time; and to inform about the development of response protocols based on the results of the CDERA Tsunami and Coastal Hazards Warning System Project; Request Member States Tsunami Warning Focal Points to actively participate in the interim regional warning centre communication tests. Recommendation ICG/CARIBEEWS-IV.4 Preparedness, Readiness and Resilience The Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean Sea and Adjacent Regions, Recalling Recommendation ICG CARIBE-EWS III.4, Taking note of the Working Group 4 Progress Report, including the recommendations from the workshop on Best Practices on Tsunami and Coastal Hazards Community Preparedness and Readiness in Central America and the Caribbean held in Panama, in August of 2008, Recognizing the significant resources from the Government of France (Programme INTERREG III-B and INTERREG IV-B Espaces Caraibes) and the Government of Italy (via the United Nations Development Programme - Barbados and the Organisation of Eastern Caribbean States) for activities on natural hazard vulnerability and risk reduction, including tsunami and coastal hazards; Urges Member States to consider the recommendations of the Best Practices on Tsunami and Coastal Hazards Community Preparedness and Readiness workshop; Recommends that, following the example of the Tsunamis in the Caribbean Symposium held in Venezuela in October 2008, Member States consider promoting the participation of the local communities in similar types of events; Decides to convene a hands-on training workshop in 2010 in a Member State that has been affected by a tsunami and that has a community-based warning system in place, and invite Member States to volunteer to host such a training workshop. ________________________ Financial implications: None Recommendation ICG/CARIBEEWS-IV.5 Regional Tsunami Warning Centre The Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean Sea and Adjacent Regions, Recalling IOC Resolution EC XLI.6, Recommendations ICG/CARIBEEWS-II.3, II.12 and III.1, and the CARIBE-EWS Implementation Plan, Acknowledges the interim services provided by the Pacific Tsunami Warning Center (PTWC) to Members States of Caribbean and Adjacent Regions; Considering the technical, logistical, and administrative requirements of a Regional Tsunami Warning Centre for the CARIBEEWS developed by Working Group 1 on Monitoring and Detection Systems and Warning Guidance (Doc. ICG/CARIBE-EWS V/13), Welcomes and appreciates the United States deliberations to establish a Caribbean Tsunami Warning Center in Puerto Rico, USA; Approves the criteria for a Regional Tsunami Warning Center as identified in the Working Group 1 report on the Technical, Logistical, and Administrative Requirements of a Regional Tsunami Warning Centre for the CARIBEEWS, (Doc. ICG/CARIBE-EWS IV/13); Invites Member States to submit proposals for the establishment of a Caribbean Tsunami Warning Centre; Urges Member States to support the development of monitoring and observing capacity in accordance with the criteria identified in the Technical, logistical and administrative requirements of a Regional Tsunami Warning Centre for the CARIBEEWS in support of a Caribbean Tsunami Warning Centre. ________________________ Financial implications: None Recommendation ICG/CARIBEEWS-IV.6 CARIBBEAN TSUNAMI INFORMATION CENTRE (CTIC) The Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean Sea and Adjacent Regions, Notes with appreciation the work of the Coastal Zone Management Unit, Barbados in providing interim CTIC services to the region with the help of ITIC; Further notes with appreciation that the UNDP has received 430,000 from the Government of Italy for the establishment of CTIC during the period 2009 2011, as well as that IOC has considered USD30,000 for CTIC in its Regular Budget 2010 2011; Declares that the CTIC would provide services to the all ICG/CARIBE-EWS Members States reflecting the full multi-cultural and multi-lingual character of the region; Recognizes that existing institutions within the region e.g. CRID, CDERA, CEPREDENAC are potential partners of the CTIC; Takes note of the possibility of using the mechanism of temporary secondments to CTIC, which would facilitate contributions by Member States, language diversity and enhanced Member States access to dedicated services, capacity building, and adoption of best practices; Encourages Member States and donors to consider reinforcing the CTIC through the mechanism of secondments; Acknowledges that Nicaragua and France have indicated a willingness to support the secondment of technical staff to the CTIC and to support the work of CTIC through the provision of technical services and data from existing equipment; Further acknowledges that France has indicated its willingness to provide support for activities in, and related to, the French-speaking territories in the Caribbean; Welcomes the offer by France to liaise between the ICG/CARIBE-EWS and the European Commission regarding regional cooperation in the field of civil protection, in order that the needs of the Caribbean zone are taken into account; Acknowledges that the ITIC has offered to provide technical assistance, training, public awareness materials and other support as requested by the CTIC; Notes the need for consideration of harmonization between the ITIC and the CTIC especially in relation to those countries having both Pacific and Caribbean coasts, Requests that the budget of CTIC consider funding to secure continued cooperation and reinforcement of links among National Emergency Managers from all Member States within the Caribbean; Recommends that Member States identify funding for CTIC activities within their annual regular budgets; Decides to establish the CTIC and endorses the Barbados proposal to host the CTIC. Instructs the Secretariat to initiate negotiations as soon as possible with UNDP and the Government of Barbados towards the definition of the administrative and logistic arrangements that will lead to establishing and launching CTIC in 2009. _______________________ Financial implications: US$30,000 from the Regular Programme Budget 430,000 from UNDP/Italy Recommendation ICG/CARIBEEWS-IV.7 CARIBE-EWS BUDGET FOR THE BIENNIUM (20102011) The Intergovernmental Coordination Group for Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions, Recognizing the establishment of a Tsunami and other Coastal Hazards Warning System for the Caribbean Sea and Adjacent Regions, Noting the need for sustained funding for building and maintaining the CARIBE-EWS, Recalling the decisions and results of ICG/CARIBEEWS-II, Recommendation ICG/CARIBEEWS-II.10 and IOC Resolutions XXIII-13 and XXIV-13, Emphasizing the need for enhancing the tsunami warning aspects in a multi-hazards approach in order to use other available systems and financial sources, Acknowledging that Member States and other UN bodies and organizations are willing to assist in the establishment of a Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions, Bearing in mind that almost all Member States have a communication system (GTS/EMWIN) at their National Meteorological and Hydrological Services that can be used as the backbone communication system for tsunami warnings, Having considered the decision of the ICG/CARIBEEWS-II to establish a Regional Tsunami Warning Centre; Considering also the forthcoming establishment of the CTIC; Further considering the Recommendations of the ICG/CARIBE-EWS III in Panama City along with its Implementation Plan, Recommends to update continuously the CARIBE-EWS Implementation Plan for the establishment of the Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions in order to better assess the implementation rate and performance measures; Invites Member States to indicate the funding they make available to their own national Tsunami Warning Systems and to contribute to the operation of the CARIBE-EWS; Urges the IOC Secretariat to seek financial resources to implement the Tsunami and other Coastal Hazards Warning System for the Caribbean Sea and Adjacent Regions, noting that IOC has allocated US$60,000 from the Regular Budget 20102011 to ICG/CARIBE-EWS to support activities of the interim Secretariat. __________________________ Financial Implication: in US$ CARIBE-EWS Programme and Budget Biennium 20102011 Extra BudgetaryRegular BudgetNot availableAvailableTotalCapacity Building30,000150,00090,000270,000Comm. & Equipment0004.980,0004,980,000Data collection & Mapping 10,164,00010,164,000Administration30,00030,000Operational Warning Services280,000280,000Outreach Education0003,093,0003,093.000Permanent Secretariat000450,000450,000TOTAL60,000600,00018,607,00019,267,000 ANNEX IV: OPENING SPEECHES Address of the ADG/IOC and Executive Secretary of IOC. Mr. Patricio Bernal, to the 4th Session of the ICG/CARIBE-EWS in Martinique, June 2, 2009 M le Snateur et Prsident du Conseil Ggnral de la Martinique, M Lise Mme Lorna Inniss, ICG/CARIBE EWS Chair. M Israel Mateos, ICG/CARIBE-EWS vice-chair M Jean-Paul Jouanelle, Reprsentant du comit dorganisation local M Steve Tait, Chef de la Dlgation de la France Excellences, dlgus des pays membres, chers collgues, Cest avec grand plaisir que je vous souhaite la bienvenue en Martinique loccasion de la quatrime session de lICG/CARIBE-EWS. Je regrette sincrement de ne pouvoir partager en personne avec vous les progrs importants que jai not dans le dveloppement rapide du CARIBE-EWS depuis notre dernire runion Panama City. Ce congrs reprsente une tape importante dans nos efforts collectifs pour mettre en place un systme global et rapide dalerte aux tsunamis, vous tes proches de la phase oprationnelle. Aujourdhui, nous devons donc commencer par clbrer les remarquables progrs que nous avons faits tous tout au long des 4 dernires annes, depuis le tsunami de lOcan Indien de dcembre 2004. La dvastation provoque par cette catastrophe sans prcdent reste trs prsente dans tous nos esprits. Elle a tragiquement dmontr combien nous tions tous mal prpars pour un tel dsastre, et le besoin urgent dune stratgie globale pour fournir au monde entier une protection contre les tsunamis. Le systme du Pacifique et le plus ancien, tabli ca cela fait plus de quatre dcennies. Les trois nouveaux systmes se sont construits partir de lexprience acquise dans le Pacifique. Ils ont tous adopt une approche complte base sur 3 composants interdpendants : premirement une valuation du danger des tsunamis, deuximement llaboration dun systme de dtection/alerte des tsunamis ; et troisimement ladoption de mesures de prparation. Jusquau moment o le CARIBE-EWS deviendra compltement indpendant, le PTWC fourni la couverture essentielle pour la Carabe, comme cest le cas depuis fvrier 2005. Nous sommes tous reconnaissants aux Etats Unis de fournir cette prestation par intrim. All three components I mentioned are needed: to warn. Without preparing the response when confronted by an emergency is no help at all; and risk assessments are vital in helping countries to focus and prioritize their disaster preparedness strategies. However, while maintaining this comprehensive approach, the new systems follow a slightly different governance model from the Pacific system. They are nationally owned end-to-end systems. Their smooth functioning requires the direct and sustained involvement of all Member States, who participate both independently and as part of a regional system. It also requires careful coordination and harmonization within and across all four systems, in order to ensure global coherence while enabling Member States to maintain their regional autonomy and visibility. Global coverage can only be ensured by agreeing and following common standards and procedures and meeting common requirements. I note with great pleasure how France, as the only country being a full member of all four Tsunami Warning Systems, and in particular Martinique are strongly involved and committed to meet these challenges. This is where the role of an intergovernmental body like IOC is so important. Your agenda and deliberations will also be guided by the Resolution 41.6 adopted at the 41st session of IOCs Executive Council last June. Resolution 41.6 affirms the need for common requirements for regional tsunami warning systems and for harmonizing regional ICG structures to create efficiency and facilitate the exchange of knowledge and information. It also recognizes that different ocean regions have certain characteristics that are unique and require specialized approaches. The Director General of UNESCO, Mr. Matsuura highlighted at the Global Meeting of all ICGs in Paris in March 2009 the commitment of the Organization to the development of the Tsunami Warning Systems, and where it can contribute with UNESCOs assets: preserving your cultural heritage and assisting your aspirations to provide better services to your people. The PTWS has helped to form the CARIBE-EWS, you have advanced the structure and philosophy of TWSs. As for the other systems a new approach to providing global coverage is well underway. The achievements of the CARIBE-EWS, coordinated by the IOC are to be applauded. Applause is nice, but we all have to improve and extend those services. That is no mean task, and I see with great appreciation how the CARIBE-EWS is moving fast. To be successful, and meet the underlining urgency we all have to work hard, and for the Secretariat I can assure you the full and lasting support for your work. Finally I want to thank the Conseil General of Martinique Gnral de la Martinique and the Government of France for the invitation to finally meet here, and the opportunity to convene a crucial meeting for this region. The CARIBE-EWS is close to coming off age. That still is a big step, and needs all efforts and member states commitment. I wish you all a successful and effective meeting. Address of the Chair of the ICG/CARIBE EWS, Dr. Lorna Inniss, to the 4th Session of the ICG/CARIBE-EWS in Martinique, June 2, 2009 Your Excellency, Mr. Claude Lise, Snateur et Prsident du Conseil gnral de la Martinique. Mr Steve Taitt, Head of the Delegation of France to the ICG IV. Mr Jean Paul Jouanelle, Representative of the Conseil Generale de la Martinique and Master of Ceremonies, Mr Peter Koltermann, Head of the Tsunami Unit of the Intergovernmental Oceanographic Commission Heads of Delegation and other Delegates of the Member States of the ICG, Observers to the ICG, Representatives of UN organisations Members of the Media, Ladies and Gentlemen: I have the distinct honour, as the current Chair of the Caribbean Intergovernmental Coordination Group, and on behalf of the two Vice Chairs, to welcome you to this fourth session here in Martinique. We appreciate the gracious hospitality of the Government of the Republic of France through the Local Organising Committee, facilitating our arrival at this beautiful location. Your Excellency, please convey our sincere gratitude to your Government for hosting this meeting. We have a challenging agenda this week, and the excellent organisation here will help us to achieve our goals. We regret the fact that our colleagues from Honduras are unable to be with us, due to the recent earthquake experienced in that country. The loss of life and damage suffered is grim reminder of the potential devastation and upheaval such phenomena leave in their wake. Our thoughts are with them in this difficult period. However, the triggering of the Caribbean tsunami early warning system makes what we are doing here this week all the more critical. While we deplore the losses incurred with such events, we must emphasize the need to monitor the performance of our early warning system to permit improvements to the system in preparation for any future alerts. While we are here, many or all of our Governments are also participating in difficult negotiations on a new climate change agreement. Indeed, some countries are fighting for their very survival, especially as we consider that many of the 2007 predictions of the Intergovernmental Panel on Climate Change, especially those related to sea level rise and natural hazards have already been exceeded. Some small economies and islands are already feeling the effects of these extreme environmental changes. I am therefore pleased to welcome representatives from some of our small island developing states, who have tried to work with the ICG in spite of the constraints of their travel budgets. In addition to the climate change issues being debated in Bonn, many of our Governments are grappling with recent outcomes and future uncertainties of the global economic crisis at the domestic level. While these financial constraints are already impacting the ICG, it is clear that the potential economic impacts of coastal hazards are well enough understood, to ensure that this priority will not be removed from the international agenda for many years to come. This ICG forum presents a unique opportunity for us in the Caribbean and Adjacent Regions, to work together for the mitigation of losses in respect of tsunamis and other coastal hazards for our countries. We cannot rest until we have a well-functioning and maintained, sustainable, global early warning system for our vulnerable populations. And it is in this context that we applaud the efforts of the Republic of France to identify clearly its commitment and concrete actions towards the attainment of this global system, as well as the Governments proposal to forge stronger linkages with the other Member States of the Caribbean region. Indeed, Senateur Courteaus 2007 report on tsunami early warning systems worldwide highlighted several areas where improvement is needed. I therefore welcome the recent invitation by the French Senate to speak on the Caribbean early warning system and its requirements, at their upcoming public hearing later this month. Today, we laud tall Member States for their contribution, in ways great and small, to the realization of our objective. We also recognize the significant contribution of the Government of the United States to the efforts of the ICG Working Groups. Every Member State is needed, and we would like to celebrate the collaboration of all our partners in the region. On behalf of the Member States of the ICG, I would like to recognize the sterling work of the able staff of the Tsunami Unit at IOC/UNESCO in Paris. Without the hard work of the Secretariat on a daily basis, and I would specifically mention Peter Koltermann and Bernardo Aliaga among others, I cannot guarantee that we would be here today reflecting on the progress made during the last intersessional period. Your Excellency, Distinguished Delegates, Ladies and Gentlemen: On behalf of the two Vice Chairs: Mr Israel Matos of the USA and Mr Gustavo Malave of Venezuela who is unable to be with us, I welcome you to the fourth session of ICG for the Caribbean and Adjacent Regions. THANK YOU. MISSING Address of his Excellence le Snateur et Prsident du Conseil Ggnral de la Martinique, M Claude Lise, to the 4th Session of the ICG/CARIBE-EWS in Martinique, June 2, 2009 , MISSING Mesdames et Messieurs, Je suis particulirement heureux de vous accueillir en Martinique, terre franaise dans notre mer carabe. Vous tes runis ici pour travailler ensemble un systme collectif de dalerte et de dfense contre les tsunamis qui tout moment peuvent survenir et crer sur nos terres les dgts humains, environnementaux et conomiques que nous savons quand la force et limprvisibilit de lala sajoutent limprparation des populations. Je veux avant toute chose vous prsenter le Conseil Gnral de la Martinique, institution dont, jen suis conscient, la plupart dentre vous ignorent tout. Et je prsume que vous devez vous interroger sur la raison pour laquelle cest le Prsident de cette collectivit territoriale qui sadresse vous ce matin. Dans le systme institutionnel franais, le Conseil Gnral est une trs ancienne institution puisquelle a t cre sous cette dnomination en 1827. Aujourdhui, la France compte 105 conseils gnraux, y compris ceux doutre-mer. Chacun dentre eux est administr par une assemble dlus, les conseillers gnraux. 45 conseillers gnraux reprsentant autant de cantons sont lus chacun pour 6 ans pour administrer le Conseil Gnral de la Martinique. En France, il existe bien dautres types de collectivits territoriales diriges elles aussi par des lus. Mais sur le territoire de la Martinique, si vous considrez le nombre dagents y travaillant, 2200, le budget annuel de cette collectivit, environ 630 millions deuros, et la part de ce budget consacr la commande publique, le Conseil Gnral est, sans contestation possible, de loin la premire autorit locale, la premire collectivit territoriale de la Martinique. Le Conseil Gnral est par ailleurs et cest l sa premire mission, la collectivit de la solidarit, celle qui protge les plus faibles, quil sagisse des enfants, des personnes ges, des handicaps ou encore des exclus. Celle qui, contre vents et mares, et cest vraiment ici le cas de le dire, maintient la cohsion sociale de notre peuple en luttant contre la prcarit et lexclusion sociale par une multitude dactions trs concrtes. Et cest sans doute cette vocation, cette exprience et la conscience de nos responsabilits qui nous ont conduit au dbut des annes 1990 nous investir avec beaucoup de dtermination dans un domaine qui, cest vrai, ne relve pas de nos comptences lgales, je veux parler de la prvention et de la gestion des risques naturels. En effet, nous avons d, sans quil ne sagisse l dune critique, prendre acte dun manque dintrt et de moyens de lEtat consacrs la connaissance de base scientifique de notre environnement insulaire, tropical, distant et singulier. Collectivit de la solidarit et de la protection sociale, comme je viens de vous lindiquer, nous avons voulu rpondre une nouvelle exigence sociale qui sexprimait avec de plus en plus dacuit, celle de la scurit devant les alas auxquels cette terre est expose tout comme les autres pays de la Carabe. Cest ainsi quen quelques annes, grce laction du Conseil Gnral, la Martinique a t dote, de moyens particulirement performants dtude et de prvention des phnomnes naturels. Je ne veux pas dtailler ici, tous les systmes et les quipements que nous avons mis en place qui font de cette le de la Martinique lun des territoires les plus surveills et tudis du globe. Je sais que le programme labor par lquipe de lUNESCO conduite par Monsieur Bernardo ALIAGA avec le concours de lInstitut de Physique du Globe de Paris reprsente en Martinique par Madame Valrie CLOUARD a prvu de consacrer laprs-midi de demain une prsentation des actions de prvention et de gestion des risques naturels qui aura lieu dans le cadre spectaculaire du Centre de Dcouverte des Sciences de la Terre, Saint-Pierre, notre ancienne capitale. Celle l mme o prirent les victimes de lruption de la Montagne Pele. Je vous invite, assister cette prsentation et tablir avec nos techniciens cette occasion un dialogue dont, je peux vous lassurer, ils sauront tirer les enseignements pour nos actions futures. Je crois que cest lissue de cet change que nous souhaitons particulirement nourri que vous comprendrez pourquoi, les lus du Conseil Gnral ont voulu sinvestir dans le financement de cette grande rencontre caribenne, conscients quils taient de lintrt fondamental de vos travaux pour la protection de nos populations. Je veux cependant pour terminer insister sur lun des axes de cette politique de prvention et de gestion des risques naturels les plus susceptibles de vous intresser. Il sagit de la politique de coopration rgionale que nous mettons en uvre depuis quelques annes. En effet, le Conseil Gnral acteur de la mitigation des risques naturels a dabord voulu protger notre population, son patrimoine et son territoire. Mais au fur et mesure que nous dveloppions cette politique, nous avons reu de plus en plus de visites de dlgations trangres venues sinformer de ce que nous faisions. De la Carabe, mais aussi dailleurs : Saint-luciens, Dominicais, Vnzuliens, Trinidadiens, Jamacains, Cubains, Hatiens, Chiliens, et aussi des europens (Grecs, Canariens, Aoriens, Madrians, ) se sont succd dans nos locaux o sont concentrs les quipements et les quipes qui protgent la Martinique. Et cest loccasion de ces nombreuses visites et des changes quelles nous permettaient avec nos frres de la Carabe que nous avons compris que bien des systmes que nous avions ici dvelopps pour prvoir et attnuer les effets des alas auxquels notre pays est soumis pouvaient aussi tre particulirement utiles pour tous nos voisins. Et ceci pour une raison toute simple : nous tions menacs et souvent frapps par les mmes catastrophes naturelles. Cest la raison pour laquelle les lus ont pris la dcision de partager notre savoir faire avec nos voisins, conscients par ailleurs que nous avions beaucoup apprendre de la manire dont les autres pays de la Carabe avaient apprhend certains aspects de cette politique pour lesquels nous sommes encore insuffisamment engags. Je veux parler par exemple de la culture du risque ou de la ncessaire adaptation au changement climatique en cours dans notre rgion Carabe. Lengagement dans ce domaine a t confirm en juin 2007 lors de ladoption lunanimit par notre assemble plnire des orientations de lAgenda 21 pour la Martinique pour la priode 2007-2013. Lun de ses 5 axes stratgiques sannonce ainsi : Renforcer lancrage du territoire dans son environnement rgional et international ; et pour atteindre ce but, il est notamment propos de Dvelopper une coopration de gestion des crises majeures lchelle de la Carabe . Cest la politique que nous menons dans ce cadre politique qui vient dtre distingue par le comit de slection du programme europen de coopration rgionale INTERREG, il y a tout juste 15 jours quand celuici a retenu pour le financer le projet du Conseil Gnral intitul Cluster Carabe des Risques Naturels et de la Mer . Cela signifie que la pertinence et lefficacit de notre politique de coopration dans ce domaine est reconnue par les rgions de Guadeloupe, Guyane et Martinique, les collectivits de Saint-Martin et de Saint-Barthlmy, mais aussi, et ceci est videmment trs important de notre point de vue, par lAssociation des Etats de La Carabe, le CARICOM CARIFORUM et lOrganisation de la Carabe de lOuest. En effet toutes ces institutions sigent au comit de slection en prsence aussi de lEtat franais et de la Commission Europenne. Et cest trs exactement cette mme politique de construction dune gestion commune des crises majeures que pendant ces 3 jours vous allez mettre en uvre lchelle de notre mer carabe sagissant du risque de tsunami. Vous comprenez maintenant, je le crois, pourquoi, nous sommes si intresss aux ralisations qui sont les vtres et aussi pourquoi cest avec beaucoup de sincrit quau nom du Conseil Gnral de la Martinique, je vous souhaite plein succs dans vos travaux que nous suivrons avec beaucoup dattention. Je vous remercie de votre attention. ANNEX V: LIST OF PARTICIPANTS 1.ICG-CARIBE-EWS OFFICERS Chair ICG Dr. Lorna INNISS Deputy Director Coastal Zone Management Unit Bay Street, St Michael BB11156 Barbados Tel. (246) 246 228 5950 Fax (246) 246 228 5956 Email: linniss@coastal.gov.bb Vice-Chair ICG Mr Israel MATOS Meteorologist in Charge NOAA/ National Weather Service Weather Forecast Office Carretera 190 N. 4000 Carolina, P.R, San Juan, Puerto Rico 00979 USA Tel: (787) 253-4501 Ext. 222 Fax: (787) 253-7802 E-mail: israel.matos@noaa.gov 2. MEMBER STATES ANGUILLA Elizabeth Klute Director Department of Disaster Management James Ronald Webster Bldg PO BX 60 The Valley Anguilla A1-2640 Tel: 264 497 2926 Cel: 264 476 3622 Fax: 264 497 3134 ANTIGUA & BARBUDA Dale DESTIN Climatologist (Ag) St. John's Antigua and Barbuda P.O. Box W240 Antigua Barbuda Tel: 268-462-3229 Fax: 268-462-4606 BARBADOS Head of delegation Ms Judy R. THOMAS Director Department of Emergency Management #30 Warrens Industrial Park St Michael Barbados Tel: 246 421 8134 Fax: 246 421 8612 email: jthomas@barbados.gov.bb Mr. Ian INNISS Senior Information Officer Ag. Barbados Gov. Information Service Bay Street, St Michael BB11156 Barbados Tel: 246 426 22 32 Fax 246 436 13 17 ianinniss@lycos.com Dr. Lorna INNISS Deputy Director Coastal Zone Management Unit Bay Street, St Michael BB11156 Barbados Tel. (246) 246 228 5950 Fax (246) 246 228 5956 Email: linniss@coastal.gov.bb (also ICG CARIBE Chair) BERMUDA Head of Delegation Dr. Mark GUISHARD Director Bermuda Weather Service PO Box GE123 St. George's GEBX Bermuda Cel: +1 441 330 5000 Tel: +1441 2935067 ext 400 Fax: +1 441 293 6658 E-mail: mguishard@bas-serco.bm Dr Jerome AUCAN Researcher Bermuda Institute for Ocean Sciences (formerly Bermuda Biological Station for Research, Inc.) 17 Biological Lane St. Georges GE-01 Bermuda email: jerome.aucan@bios.edu BRITISH VIRGIN ISLAND (UK) Head of delegation Mr Jasen PENN Emergency Commnication Officer Disaster Management 3 Wailing Road Roadtown Virgin Island UK Tel: 284-468-4200 Fax: 284-494-2024 email: japenn@us.gov COLOMBIA Head of delegation Hansjurgen MEYER Director Corporacion OSSO Carrera 101 N14-154 Cali Colombia Tel: (572) 339 32 23 fax: (572) 682 76 62 email:hjm_osso@yahoo.com hjm@osso.org.co DOMINICAN REPUBLIC Head of Delegation Mr Jiminian CLAUDIO MARTINEZ Officina Nacional de Meteorologia Encargado Unidad de Tsunami meteorologist 1153 santo domingo d.n Dominican Republic Tel: 1 829 779 0818 email: claudiomartin85@hotmail.com Mr Irving BAEZ MORILLO Encargado, Seccion de Instrumentacion Electronica Dominican Republic FRANCE Head of Delegation Steve TAIT Director Volcanologic Seismologic Observatoires Institut de Physique du Globe de Paris 4 Place Jussieu Parisris 75005 Tel : 0623571204 Fax : 01 44 27 24 81 Email :tait@ipgp.jussieu.fr Dr Marie-Paule BOUIN Seismologist Observatoire Volcanologique et Sismologique de la Guadaloupe / IPGP Le Houlmont 97113 Gourbeyre Guadeloupe, F.W.I France Tel: 05 90 99 11 33 Fax: 05 90 99 11 34 Email : bouin@ipgp.fr Ms Daniele CARNINO Assisstant Director for Antilles and French Guyana 97226 Fort-de-France Martinique Tel:0596639948 Fax: 0596639955 daniele.carnino@meteo.fr Dr Valerie CLOUARD Directeur Observatoire Volcanologique et Sismologique de Martinique / IPGP Morne des Cadets 97250 Fonds Saint-Denis Martinique F.W.I France Tel: +596 596 78 41 44 email : clouard@ipgp.jussieu.fr Mr. Philippe COVA ETAT- Major-De - Zone Rue Victor Svre Bp 647-648 Fort de France 97262" Tel: 00 596-596 393 937 Fax: 00 596-596 393 936 E-mail: philippe.cova@martinique.pref.gouv.fr Mr Jean-Marie SAUREL Observatoire Volcanologique et Sismologique de Martinique Morne des Cadets 97250 Fonds Saint-Denis French Antilles France Tel: 05 96 78 41 46 Fax: 05 96 55 80 80 email: saurel@ipgp.jussieu.fr HAITI Mr Ronald SEMELFORT Centre National de Meteorologie Aroport International de Port-au-Prince Tel: 50937332885 email: ronasem@yahoo.fr Mr Jacques Pierre CELESTIN Service Maritime et Navigation dHati Conseiller Technique 29 Av. Poupelard Port-au-Prince Hati tel: 38327572 email: jpcelestin@yahoo.fr NICARAGUA Angelica MUNOZ Director General de Geofisica Instituto Nicaraguense de Estudios Territoriales Hospital Metropolis Nicaragua Tel: 505 224 92761 Fax: 505 224 91082 email: angelica.munoz@gf.inter.gob.ni SAINT LUCIA Head of delegation Ms Dawn FRENCH Director National Emergency Management Organisation P O Box 1517 Castries Saint Lucia Tel: 758-452-3802 Fax: 758-453-2152 Email: roc@candw.lc USA Head of Delegation Mr. Xavier William Bill PROENZA Head of Delegation NOAA National Weather Service Regional Director, Southern USA Fort Worth, Texas. Tel: 817-978-1000. Fax: 817-978-4187 E-mail: bill.proenza@noaa.gov Mrs. Allison ALLEN Oceanographer NOAA NOAA National Ocean Service, SSMC 4 Station 7442 1305 East West Highway Silver Spring, Maryland 20910 Tel: 301-713-2890 Ext. 166 Fax: 301-713-4437 E-mail: allison.allen@noaa.gov Ms. Melinda BAILEY Meteorologist Program Manager NOAA National Weather Service 819 Taylor St., Room 10E09 Fort Worth TX 76102 United States Tel: 817-978-1100 ext 107 Fax: 817-978-4920 email: Melinda.bailey@noaa.gov Paula DUNBAR Physical Scientist National Geophysical Data Center. 325 Broadway. 80303-3328 Boulder, CO United States Tel: 303-497-6084 Fax: 303-497-6513 email: paula.dunbar@noaa.gov Ms. Julie LEONARD Regional Advisor for the Caribbean USAID/Office of Foreign Disaster Assistance USAID/OFDA/LAC Unit 3440 Box 365 DPO AA 34020-0365 San Jos, Costa Rica Tel: (506) 290-4133 cel: +1 571 338 3776 Fax: (506) 231-4111 E-mail: jleonard@ofda.gov Dr Dan MCNAMARA Seismologist U.S. Geological Survey Box 25046, Stop 966 Denver Federal Center Denver Colorado CO 80225 United States Tel: 303-273-8550 Fax: 303-273-8600 Email:mcnamara@us.gov Ms. Christa Glee VON HILLEBRANDT- ANDRADE Director Puerto Rico Seismic Network Call Box 9000 Mayagez, PR. 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ORGANIZATIONS CDERA Ms Allison BROME Technicial Coordinator Caribbean Disaster Emergency Response #1 Building CEDERA Manor Lodge Complex St-Michael Tel: 246 425 3086 Barbados SRC/UWI Dr. Richard ROBERTSON Director Seismic Research Unit Centre The University of the West Indies St. Augustine, Trinidad & Tobago, W.I. Tel: (868) 662-4659 (Office) (868) 645 2563 (Home) (868) 461-8328 (Mobile) Fax: (868) 663-9293 E-mail: richie_robertson@uwiseismic.com PACIFIC TSUNAMI WARNING CENTER Dr Charles (Chip) MCCREERY Director PTWC Pacific Tsunami Warning Center 91-270 Fort Weaver Rd, HI 96706 United States Tel: 808-689-8207 x301 Fax: 808-689-4543 email: charles.mccreery@noaa.gov INTERNATIONAL TSUNAMI BUOY PROGRAM Mr Robert LAWSON Vice President / Director International Tsunami Buoy Program 4065 Hancock Street, San Diego, CA San Diego California 92110 United States Tel: 1-858-826-1166 Fax: 1-858-826-1169 email: lawsonra@saic.com CTBTO Dr. Lassina ZERBO Director, International Data Centre Division Preparatory Commission for the Comprehensive Nuclear Test Ban Treaty Organization CTBTO A-1400 Vienna Vienna Austria Tel: +43-1-26030-6167 Fax: +43-1-26030-5923 email: lassina.zerbo@ctbto.org INTERNATIONAL TSUNAMI INFORMATION CENTRE Dr Laura KONG Director ITIC International Tsunami Information Centre 737 Bishop Street, Suite 2200 Honolulu Hawaii 96813 USA United States Tel: 1-808-532-6423 Fax: 1-808-532-5576 INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION IOC (of UNESCO) Tsunami Coordination Unit Mr. Bernardo ALIAGA Technical Secretary ICG-CARIBE-EWS IOC Tsunami Unit Intergovernmental Oceanographic Commission (IOC) 1 Rue Miollis 75732 Pars, France Tel: (33) 1 456 83 980 Fax: (33) 1 456 85 810 E-mail: b.aliaga@unesco.org Mr Peter KOLTERMANN Head IOC Tsunami Unit Intergovernmental Oceanographic 1 Rue Miollis 75732 Paris Cedex 15, Tel: +33 (0)1 45 68 40 15, Fax: +33 (0) 45 68 58 10, E-mail: p.koltermann@unesco.org IOC Sub-Commission for the Caribbean and Adjacent Regions (IOCARIBE) Mr Cesar TORO IOC (UNESCO) Secretary for IOCARIBE Centro, Calle de la Factora # 36-57 Casa del Marqus de Valdehoyos Apartado Areo 1108 Cartagena de Indias, Colombia Tel.: (575) 664-0955 Fax: (575) 660-0288 E-mail: c.toro@unesco.org Ms Patricia WILLS-VELEZ IOCARIBE of IOC/UNESCO Secretariat Assistant Centro, Calle de la Factora # 36-57 Casa del Marqus de Valdehoyos Apartado Areo 1108 Cartagena de Indias, Colombia Tel.: (575) 664-0955 Fax: (575) 660-0288 E-mail: p.wills-velez@unesco.org patricia_wills@hotmail.com UNITED NATION DEVELOPMENT PROGRAM Ian KING Program Manager Disaster Risk Reduction UN House Barbados Tel: 246 467 6000 x 6032 Fax: 246 429 2448 ian.king@undp.org OBSERVERS: Prof Maria Ana BAPTISTA Professor 1700 Lisboa Portugal Tel: +351217500809 email: mavbaptista@gmail.com LOCAL ORGANIZING COMITEE Jean Paul JOUANELLE Charg de Mission Animation des Grands Projets Conseil Gnral Immeuble Concorde Route de la folie 97200 Fort-de-France tel:0596 598454 Cell: 0696 249381 fax: 0596 602289 Email: jean-paul.jouanelle@cgste.mq Philippe MARIE-ROSE Conseil Gnral Immeuble Delgres 97200 Fort-de-France Tel: 0696230855 email: philippe.marie-rose@cgst.mq Franoise & Arnaud VALERE Salom Intersalon agency C.Commercial Bellevue 97200 Fort-de-France tel: 0596612121 fax: 0596619344 email: intersaloncaraibe@yahoo.fr  Delivered by Mr. P. Koltermann, Head of the Tsunami Unit     ICG/CARIBE-EWSIII/3s page  PAGE 2 ICG/CARIBE-EWSIII/3s page  PAGE 3 IOC/SC-IOCARIBE-X/3 Prov. page  PAGE 2 IOC/ICG-CARIBE EWS-IV/3 Prov. page  PAGE 2 IOC/ICG-CARIBE EWS-IV/3 Prov. ICG/CARIBE-EWSIV/3s page  PAGE 2 ICG/CARIBE-EWSIV/3s Annex II page  PAGE 17 IOC/ICG-CARIBE-EWS-IV/5 Prov Pg. 4 IOC/ICG-CARIBE-EWS-IV /5 Prov. Pg 3 IOC/ICG-CARIBE-EWS-IV /5 Prov. 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