ࡱ> ` 0Vbjbjss PN4KHݥS0|K(M]UDN(OKKKHHTdKKKݥ!Q!Q!Q!Q$4Dx/4x/  WORLD METEOROLOGICAL ORGANIZATION ________________________  INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (OF UNESCO) ________________________ JOINT WMO-IOC TECHNICAL COMMISSION FOR OCEANOGRAPHY AND MARINE METEOROLOGY (JCOMM) SERVICES COORDINATION GROUP FOURTH SESSION GENEVA, SWITZERLAND, 11 TO 13 MARCH 2009SCG-IV/Doc. 2 (18.II.2009) __________ ITEM 2 Original: ENGLISH GUIDANCE AND REQUIREMENTS FROM WMO AND UNESCO/IOC EXECUTIVE BODY SESSIONS IMPACT ON SERVICES PROGRAMME AREA PRIORITIES AND WORK PLAN (Submitted by the Secretariats) Summary and Purpose of Document This document provides information on decisions and priorities by both WMO and UNESCO/IOC Executive Bodies and emerging topics that SPA should be aware of and which it should address in further details. ACTION PROPOSED The Services Coordination Group is invited to: Note and comment on the information contained in this document as appropriate; Address the emerging topics, possibly under the agenda items most relevant to each of them. ______________________ Appendices: A. Excerpt of the Provisional Report with Resolutions from the sixtieth session of the WMO Executive Council B. Excerpt of the Provisional Report with Resolutions from the forty-first session of the IOC Executive Council DISCUSSION 1. The present document provides a brief overview of a number of issues that are relevant to JCOMM SPA and raised during the last session of the WMO Executive Council and the UNESCO/IOC Assembly. It is recommended that these issues are in more detail under the relevant agenda items and considered in the development of the future SPA work programme. EXECUTIVE COUNCIL (JUNE 2008) WMO Quality Management Framework 2. The Fourteenth WMO Congress (May 2003) noted that users of meteorological related data, products and services were increasingly requesting that quality management systems be put in place to help provide a level of assurance on quality of those data, products and services. WMO Congress therefore adopted Resolution 27 (Cg-XIV) and Resolution 32 (Cg-XV) and decided that WMO should work towards a Quality Management Framework (QMF) for National Meteorological or Hydrometeorological Services. 3. The WMO Executive Council appreciated that the acceptance process of a formal agreement between ISO and WMO with the aim to grant WMO the status of a Standardizing Organization in the field of meteorology and related activities would be concluded at the end of June 2008 and be available for distribution to Members. Such a status will enable Members to use the WMO technical publications in the same way as ISO documents in their quest for ISO 9000 certification, which would greatly facilitate and simplify this process for them and reduce cost. In this connection, the Council emphasized again the requirements for developing suitable technical publications to provide the necessary advice to technical commissions in reviewing the existing documents and adjusting them to Quality Management System (QMS) requirements and preparing and publishing the necessary updates. With regard to the ability to trace the instrument record, the Council suggested the study of the potential benefit of certification not only for ISO 9000 but also for ISO/IEC 17025:2005. 4. In terms of Quality Management, Best Practices and Standards, JCOMM has engaged in the following activities: the development of a JCOMM Catalogue of Best Practices and Standards compiling appropriate documentation from WMO and IOC. It is planned to recruit a consultant in order to have a draft available by March 2009; the establishment in cooperation with the IOC International Oceanographic Data and Information Exchange (IODE) of a Standards process ( HYPERLINK "http://www.oceandatastandards.org/" http://www.oceandatastandards.org/) to achieve broad agreement and commitment to adopt a number of standards related to ocean data management and exchange. Promoting higher level of standards, including common WMO-ISO standards as appropriate, thanks to the WMO-ISO agreement, is also an approach followed by JCOMM. The WIGOS Pilot Project for JCOMM where integration of quality management is one of the three core deliverables of the Pilot Project. 5. Additionally, Cg-XV (May 2007) requested to implement quality management systems (QMS) at, at least one of its Members, and that the documentation developed during this process be shared with other developing countries with a view to facilitating and expediting QMS implementations. In this context, the Inter-Commission Task Team on Quality Management Framework (ICTT-QMF), at its meeting in October 2008, agreed that the provision of meteorological service for international maritime navigation certainly needs a QM approach. This should be developed in liaison with IMO, and the example of CAeM, where a clear customer requirements and feedback process is in place through ICAO, could be used beneficially. 6. The Group is invited to address the development of a Quality Management System for Maritime Safety Services under the agenda item 5.1. Specific decisions, guidelines and requirements for JCOMM SPA 7. Specific decisions, guidelines and requirements for JCOMM are presented in Appendix A. The Committee is invited to consider these in the development of the JCOMM SPA work programme (under agenda item 6). UNESCO/IOC EXECUTIVE COUNCIL (2008) Specific decisions, guidelines and requirements for JCOMM SPA 40. Specific decisions, guidelines and requirements for JCOMM are presented in Appendix B. The Committee is invited to consider these in the development of the JCOMM SPA work programme (under agenda item 6). _____________ Appendices: 2 EXCERPT OF THE WMO EXECUTIVE COUNCIL REPORT (JUNE 2008) ER1: Enhanced Capabilities of Members to Produce Better Weather Forecasts and Warnings 1. The Council very much appreciated that ECMWF has provided additional products to WMO Members, including ECMWF marine products on 2.5-degree latitude/longitude grids. The Council encouraged Members to use these products, and to provide feedback on their use to ECMWF. The Council requested the Secretary-General to facilitate Members in obtaining access to ECMWF marine products. Moreover, considering the increased demand for products that support severe weather forecasting, including sea state products, the Council requested the Secretary-General to continue the dialogue with the ECMWF for increasing the resolution of products made available to WMO Members, that would further enhance their relevance and usefulness in future cases of severe weather and extreme wave events. 2. The Council reaffirmed the importance of the wave forecast verification scheme, which was implemented in 1997, and to which only twelve countries currently contribute. It endorsed the plan of JCOMM to develop a catalogue providing information on the status of worldwide implementation of the wave forecasting systems. The Council encouraged relevant Members to participate in the wave forecast verification scheme. Noting that geographical coverage of the wave data is still very limited and most measurements are taken in the Northern Hemisphere, the Council requested that efforts be made by all concerned to ensure that coastal wave and ocean surface meteorological observations be routinely collected and disseminated via the GTS, in order to further improve wave models. It also requested the Secretary-General to promote participation of space agencies in that scheme. The Council recognized that severe coastal inundation events from extreme sea state conditions occurred in many parts of the world, including in the Gulf of Guinea, where coastal and ocean surface meteorological observations were still limited or absent, and requested JCOMM and other relevant technical commissions to address this issue as a matter of priority. 3. The Council recognized that operational oceanography, in a similar context to operational meteorology, was now becoming a reality, with ocean observational data being collected, transmitted and assimilated in near real time into ocean prediction models, to provide operational ocean products to a wide range of applications, including enhanced weather and climate predictions, marine safety and environmental protection services. Many National Meteorological Services were already actively engaged in this process, in collaboration with national oceanographic agencies. The Council encouraged Members to continue research and development of ocean models, and their full coupling with atmospheric models in support of enhancing the accuracy in weather and climate predictions as well as of a number of direct user applications. It requested JCOMM, CAS, and the JSC-WCRP, to actively cooperate, to further improve ocean forecasting systems, as a direct legacy of and follow on to the highly successful Global Ocean Data Assimilation Experiment (GODAE) project, which was due for completion in 2008. In this context, the Council noted with approval the establishment by JCOMM, in cooperation with the International GODAE Steering Team, of a new Expert Team on Operational Ocean Forecast Systems, to assist in and guide the transition of ocean forecast systems from research to operations. ER6: Enhanced Capabilities of Members in Multi-Hazard Early Warning Systems and Disaster Prevention and Preparedness 4. The Council noted that specifically, EWS and services related to coastal risk management (including observations, telecommunications, detection, forecasting and warning systems related to tropical cyclones, storm surge, waves and extreme waves, sea level, tsunami and coastal flooding) depend on the crosscutting cooperation of several scientific disciplines and programmes with specific attention being given to the needs and capabilities of LDCs and SIDS. The Council: (a) Requested the regional Tropical Cyclone Programme bodies, the regional associations and the technical commissions concerned, foremost JCOMM, CHy, CAS and CBS, to set up or strengthen existing collaboration mechanisms for developing and improving the service delivery in coastal risk management; (b) Invited UNESCO/IOC to participate in the emerging crosscutting coordination mechanisms; (c) Requested the Secretary-General to coordinate this approach with the IOC Secretariat with a view to advancing coastal risk management activities; 5. The Council recognized that storm surge warnings are a national responsibility. The Council noted that some tropical cyclone RSMC advisories did not include storm surge information. It agreed that a storm surge watch scheme would help to increase advisory lead-time and thus contribute to saving lives and properties, and would be the first step towards a comprehensive and integrated marine multi-hazard forecasting and warning system for improved coastal risk management. 6. The Council therefore: Requested the Secretary-General, in consultation with UNESCO/IOC to facilitate development of such schemes for regions subject to tropical cyclones; Urged regional associations concerned to incorporate a storm surge watch scheme in the tropical cyclone advisory arrangements and in the TCP Regional Operating Plans and/or Manuals; Noting that some RSMCs with Activity Specialization in Tropical Cyclones were not equipped to function as a storm surge forecast producing centres, requested the Secretary-General, based on the technical advice of JCOMM, to examine the capabilities and willingness of such Tropical Cyclone RSMCs and other storm surge forecast producing centres to participate in regional storm surge watch schemes, and to develop proposals for consideration by the concerned regional Tropical Cyclone Programme bodies and regional associations; 7. The Council recognized that sea level observations are critical for enhancing storm surge forecasting and invited the Members to continue efforts to collect routinely and share such observations. 8. The Council recognized that storm surges are not only caused by tropical cyclones but may also originate by extra-tropical systems and other causes. Furthermore, the severity of impacts could be amplified due to river flooding. In this regard, the Council requested JCOMM, CAS and CHy, in close cooperation with other relevant UNESCO/IOC subsidiary bodies, to implement the scientific/technical recommendations from the First JCOMM Scientific and Technical Symposium on Storm Surges (Seoul, October 2007), including coastal inundation and linkages to storm surge forecast and warning operations in all relevant regions. 9. The Council noted that the Fifth TCP/JCOMM Regional Workshop on Storm Surge and Wave Forecasting would be convened in Melbourne, Australia, from 1 to 5 December 2008 and that RMSC-New Delhi could be considered for conducting training workshops for South Asian countries. With reference to the JCOMM Guide to Storm Surge Forecasting, the Council urged the completion and publication of the Guide and the expansion of training workshops on storm surge and wave forecasting for the benefit of all Members exposed to these risks. ER7: Enhanced Capabilities of Members to provide and use Weather and Climate, Water and Environmental 10. With respect to the provision of user-focused marine meteorological and oceanographic services as documented in the SOLAS Convention, the Council requested to enhance collaboration with international organizations and other entities representing users interests, such as the International Maritime Organization (IMO), International Hydrographic Organization (IHO), International Association of Oil and Gas Producers (OGP), International Chamber of Shipping (ICS),and national and international high Seas Search & Rescue and Hazardous Materials (Hazmat) response operations etc. These efforts should improve the collection and assessment of requirements for products and services identified by marine users and improve service delivery to meet those requirements including the development of guidelines for promulgation of maritime safety information. 11. Recognizing the increased use in the Arctic region by the marine community (including commercial, military and scientific), and noting the coordinated initiative by WMO, IMO and IHO to expand the Global Maritime Distress and Safety System (GMDSS) and the World-Wide Navigational Warning Service (WWNWS) into the Arctic waters, the Council approved the establishment of five new METAREAs for the Arctic region with the same boundary limits as the corresponding NAVAREAs, recently approved at the 83rd session of the IMO Maritime Safety Committee (Copenhagen, Denmark, October 2007). The Council welcomed and endorsed the commitments by the following NMHSs to serve as METAREA Issuing Service as follows: Environment Canada for METAREA XVII and XVIII; Norwegian Meteorological Institute for METAREA XIX; Roshydromet for METAREA XX and XXI. 12. The Council noted with appreciation the expansion of the GMDSS-weather Website to include navigational warnings in the various NAVAREAs ( HYPERLINK "http://weather.gmdss.org/navareas.html" http://weather.gmdss.org/navareas.html). The Council therefore thanked all the contributors, particularly Mto-France, who was managing and hosting this website. 13. In the context of maritime safety services, the Council emphasized the continuing importance to mariners of receiving graphical products via radio transmissions. The Council noted the gradual demise of HF radio-fax as a means of disseminating these products and the considerable resources required for software development and distribution in developing alternative methods of transmission, as well as for the ongoing communications costs. It therefore requested JCOMM to continue researching methods for transmitting graphical products to marine users, and requested the Secretary-General to promote resource mobilization to further develop these activities and partnerships through national and international support. 14. The Council endorsed the recommendation of the First JCOMM Scientific and Technical Symposium on Storm Surges (Seoul, Republic of Korea, October 2007) that WMO should assist Members to enhance public awareness of the risks of coastal inundation and its associated hazards by using materials available from UNESCO/IOC and by developing outreach materials and training activities. _____________ EXCERPT OF THE IOC EXECUTIVE COUNCIL REPORT (JUNE 2008) 1. The Forty-first Session of the IOC Executive Council met in Paris from 24 June 1 July 2008. 2. JCOMM has developed the rationale, structure and methodology for preparing a virtual (web-based) Handbook on Standards and Best Practices; this will: (i) provide an easy access reference book and guide to all the existing material relating to standards and best practices prepared under JCOMM and its predecessors, covering observations, data management and services; (ii) allow for the identification of gaps in such material; and (iii) facilitate input to WMO Quality Management Framework (QMF) and ISO accreditation. 3. JCOMM organized a Scientific and Technical Symposium on Storm Surges, hosted by the Korean Government (Seoul, Republic of Korea, 26 October 2007). JCOMM is also implementing an Expert Team on Operational Ocean Forecast Systems (OOFS) as a way of moving the results of GODAE research into the operational environment, 4. Member States noted the excellent achievements of JCOMM, which have transformed it into the main implementing mechanism for operational oceanography, and that it had begun to adjust its work programme with a view to aligning its deliverables and programme implementation plans to the appropriate expected results from the IOC and WMO strategic plans. Several Member States drew particular attention to the success of the First JCOMM Scientific/Technical Symposium on Storm Surges hosted by the Republic of Korea (Seoul, 26 October 2007). 5. Member States agreed that the work programme of JCOMM, within its current Terms of Reference, was expanding, with substantial effort required in such emerging areas as operational ocean services; physical components of coastal GOOS implementation; multi-hazard marine warning systems; climate change and climate-change adaptation in coastal areas. 6. The United Kingdom expressed its concern over the fact that access to Publication 47 of WMO, and some other WMO publications relevant to JCOMM, was restricted to WMO Members. Publication 47 contains listings of Voluntary Observing Systems and is therefore of critical interest to IOC Member States. Although the United Kingdom has dealt with this issue through internal national-level communications, this may not be true for all Member States, therefore the United Kingdom strongly recommended that as a matter of principle all IOC Members States should have access to JCOMM-relevant WMO publications and all WMO Member States should have access to JCOMM-relevant IOC publications. In response, the Co-President JCOMM informed the Executive Council that the Secretary-General of WMO had been informed on the issue, and that it was now being appropriately addressed in WMO. 7. Tunisia requested further information on how JCOMM capacity-building events are decided, to ensure they do not overlap with other such efforts within the IOC and WMO. 8 The Executive Council called on Member States to: (i) commit sufficient national resources, both direct and in-kind, to allow the full implementation of approved JCOMM activities; (ii) commit sufficient resources and staff to the WMOIOC JCOMM Secretariat through extrabudgetary contributions and staff secondments, including those in support of the upcoming review of JCOMM. 9. The Executive Council expressed its continued support for the role and programme activities of JCOMM and appreciated a similar statement of support made by the Executive Council of WMO at its 60th Session (Geneva, 1827 June 2008). _____________      SCG-IV/Doc. 2, p.  PAGE 3 SCG-IV/Doc. 2, Appendix A, p.  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