ࡱ> qspa EFjbjbYQYQ k3333@<nnnd\'\'\' (,8(\1=~(L(())))))<<<<<<<,>RA<n)))))<S,))<S,S,S,)~8)n)<S,fr)<S,S,;|Vnl<( \'q+;l<<=01=;AS,A$l<S,n\'\' INTERAGENCY COORDINATION AND PLANNING COMMITTEE FOR GEO/GEOSS (ICPC/GEOSS) FIRST SESSION 24 OCTOBER 2005 WMO Headquarters 7 bis avenue de la Paix CH-1211 Geneva Switzerland FINAL REPORT 1. ORGANIZATION OF THE SESSION Opening of the session The first session of the Interagency Coordination and Planning Committee for GEO/GEOSS (ICPC-1) was held in the WMO Building, Geneva, Switzerland on 24 October 2005. The session was opened at 09h30 on Monday, 24 October 2005 by Dr Donald Hinsman, Director of the WMO Space Programme. The session selected Dr Hinsman to serve as its Chairman. 1.2 Adoption of the agenda The agenda for the session was adopted and is reproduced in Annex II. Annex I contains a list of participants for the session. 2. REFINE ICPC TERMS OF REFERENCE The session reviewed the Terms of Reference for all three components of the interagency coordination/consultation mechanism. The session agreed that while the present Terms of Reference were adequate it may be appropriate in the future to expand its mandate to address coordination and planning amongst the agencies that would go beyond GEO/GEOSS, for example to address matters relevant to Conventions and the Millennium Development Goals. The session felt that the name for ICPC could be modified to the Interagency Coordination and Planning Committee for Earth Observations. Such a change would allow ICPC to address GEO/GEOSS as well as other relevant matters. It agreed that the present agenda would be a good indicator if it would be necessary to expand the Terms of Reference. Thus, it agreed to consider the title during the intersessional period with a goal to make a suggestion to the Consultation of Agency Executive Heads on GEO/GEOSS Matters, as appropriate, at the second session of the ICPC. Action Item 1.1 ICPC to consider its title and Terms of Reference and make a suggestion to the Consultation of Agency Executive Heads on GEO/GEOSS Matters, as appropriate (Deadline: ICPC-2) The session agreed that it would seek to meet bi-yearly, well in advance of the bi-yearly UN systems Chief Executive Board (CEB) for Coordination meetings in order to provide recommendations, as appropriate, to the Consultation of Agency Executive Heads on GEO/GEOSS Matters. However, it agreed that email and telephone conferencing would be the preferred first choice for sessions while face-to-face sessions should occur when agreed necessary. The Chairman of the ICPC sessions will serve for a one-year term and be selected by ICPC from amongst the UN agencies. Dr Hinsman will serve as ICPC Chairman until the end of ICPC-2 at which time a new Chairman would be selected. The session agreed that ICPC was now successfully established and that relevant groups, e.g., the co-sponsored global observing system programmes (GCOS, GOOS and GTOS) and the Integrated Global Observing Strategy Partnership (IGOS-P), should be informed that the G3OS was officially disestablished. Action Item 1.2 Inform GCOS, GOOS, GTOS programmes offices and IGOS-P that G3OS has been disbanded (Deadline: 1 November 2005) The session was informed that through an exchange of letters between the World Health Organization (WHO) and WMO initiated through discussions by the respective Executive Heads at a previous CEB, WHO had recently been invited to join ICPC. WMO noted that WHO was also considering joining GEO as a participating organization. The session also noted that it may be appropriate if other UN system organizations, e.g., ITU, joined the ICPC. The session also felt it would be appropriate to have a meeting with the GEO Director during this first session. The meeting was arranged and is reported below under the agenda item related to the 2006 GEO Work Plan. The session also discussed the value and impacts made by the Joint Statements by the Executive Heads at the Ministerial-level GEO meetings. The session encouraged the Executive Heads to consider continuing the Joint Statements whenever appropriate and especially at future Ministerial-level GEO Meetings. The session noted that the date for the next Ministerial-level GEO Meeting was not yet defined and would not be before the end of 2006 at the earliest. Action item 1.3 The Consultation of Agency Executive Heads on GEO/GEOSS Matters should discuss and agree to continue Joint Statement whenever appropriate and especially at future Ministerial-level GEO Meetings (Deadline: CEB October 2005) 3. GEO 2006 Work Plan The session reviewed the GEO 2006 Work Plan, Version 1, proposed by GEO/GEOSS and to be agreed at GEO-II, 14-25 December 2005. The session discussed issues arising in the GEO 2006 Work Plan that require involvement and/or leadership from the ICPC Agencies. The session felt that the Work Plan could be strengthened with regard to the role of the UN agencies. It noted that the Work Plan should stress the value-added GEOSS would provide to existing systems such as GOOS. The session also felt that the ongoing activities within and across the UN agencies were not properly reflected in the GEO 2006 Work Plan. As an example, the session noted that neither UNEP nor FAO were mentioned in the report and that IOC and UNESCO were only indicated in the list of acronyms but not in the Work Plan. Thus, it suggested that the GEO Secretariat should be actively engaged the UN system Participating Organizations to allow GEO to be a catalyst and reinforce activities already in progress. To address these concerns, the session agreed to develop a joint position paper that could be presented to GEO-II in December 2005 that would contain the following items: The functional role for a UN participating organization within the GEO Work Plan; A better reflection of the IGOS-P Themes in the GEO Work Plan; The need to interact with the relevant UN programme offices to better understand their activities; The role the UN participating organizations should play within GEONETCast; The need to stress both in situ and space-based observations; The role the UN participating organization should play for capacity building; The possible role that UNDP could play and the need for it to become a participating organization especially for capacity building; The role the UN participating organizations can play to inform its collective Members of GEO activities for capacity building; The role the UN participating organizations can play to encourage its collective Members to join GEO. Action item 1.4 ICPC Members to prepare an initial draft joint position paper by 21 November 2005 addressing the points above with a goal to achieve agency level approval for the joint position paper by 5 December 2005 for presentation to GEO-II. After discussions within ICPC, the GEO Director joined the session for a round of comments by ICPC members in which many of the points raised above were discussed. The GEO Director was very positive to the suggestion for closer interactions between his secretariat and the activities within ICPC member organizations. 4. Joint Mechanism for Terrestrial Observations The session discussed the progress towards the establishment of a joint mechanism for terrestrial observations. It reviewed a summary of activities towards the establishment of a mechanism for establishing standards, regulatory material and guidelines for terrestrial observing systems, as well as a presentation by FAO (see Annex III). It agreed that for a successful implementation of the GCOS Implementation Plan there was an urgent need to create such a mechanism. It also agreed that it would be appropriate while the initial emphasis should be on terrestrial climate-related variables, the ultimate goal would be to address all terrestrial variables. The session noted that there were thirteen (13) Essential Climate Variables (ECVs) in the GCOS Implementation Plan related to terrestrial observations. It also noted that some terrestrial ECVs already had well-established mechanisms for establishing standards, regulatory material and guidelines while other terrestrial ECVs did not. The session reviewed several potential models that could result in a mechanism for establishing standards, regulatory material and guidelines for terrestrial observing systems. It reviewed their advantages and disadvantages. It also reviewed several existing models that were highly successful for the atmospheric and oceanic domains. It agreed that the most appropriate mechanism would be one that utilized existing processes to establish draft standards, regulatory material and guidelines. The draft standards, regulatory material and guidelines would not necessarily be developed within the UN system but after their development could be formally approved by the UN agencies co-sponsoring GTOS and GCOS. Thus, the mechanism would be in two parts, an external organization that would develop the materials and formal codification by the UN system. As an example of an external organization, the session noted that the International Organization for Standardization (ISO) was a non-governmental association of national institutions supported by a central secretariat whose objectives resemble those of its national members but at the global level. ISO established subsidiary bodies as required (e.g., Technical Committees), was well-established and had a successful track record with tested procedures. For the external organization, the materials would also serve as standards but not be binding to UN agencies. UN agencies could also further modify the ISO standards as appropriate. The session noted that this was already a mechanism utilized by WMO to establish standards for metadata. The session also noted that ICPC member organizations were already Class-A participants in ISO. The session suggested that the Consultation of Agency Executive Heads on GEO/GEOSS Matters approve the following steps towards implementation of the new proposed structure for the terrestrial climate-related mechanism: The list of terrestrial ECVs should be finalized by an Ad Hoc Interagency GEO/GEOSS Task Team to be established by ICPC. The Ad Hoc Task Team will assess the work required to develop standards for each variable and interact with ICSU and ISO to develop appropriate standards, regulatory material and guidance. After ISO adoption of the standards, regulatory material and guidance, GTOS and GCOS sponsors will review and modify, if required, and submit to relevant constituent bodies for formal endorsement and implementation. Action item 1.5 Consultation of Agency Executive Heads on GEO/GEOSS Matters should discuss and agree on the proposed mechanism to develop appropriate standards, regulatory material and guidance (CEB Oct 2005) The session also noted that if the Consultation of Agency Executive Heads on GEO/GEOSS Matters agreed in October 2005 to the suggestion then the next session of SBSTA should be informed by FAO of the progress (Deadline: SBSTA, November 2005) 5. Report to the Executive Heads The session suggested that the Consultation of Agency Executive Heads on GEO/GEOSS Matters consider points as contained in Annex IV at the forthcoming CEB to be held 2829 October 2005. ANNEX I LIST OF PARTICIPANTS FAO: LATHAM, John GTOS Programme Director Environment and Natural Resources Service Sustainable Development Department FAO Viale delle Terme di Caracalla 00100 ROME Italy Tel: (39) 06 57054026 Fax: (39) 06 57053369 E Mail:  HYPERLINK "mailto:john.latham@fao.org" john.latham@fao.org IOC: ALVERSON, Keith Director, Global Ocean Observing System Head of Section IOC/UNESCO 1 rue Miollis 75732 PARIS Cedex 15 France Tel: (33) (0) 1 45 68 40 42 Fax: (33) (0) 1 45 68 58 13 Email:  HYPERLINK "mailto:k.alverson@unesco.org" k.alverson@unesco.org  HYPERLINK "http://ioc.unesco.org/goos" http://ioc.unesco.org/goos UNESCO: MISSOTTEN, Robert Secretary, International Geoscience Programme Chief, Earth Observation Section Division of Ecological and Earth Sciences UNESCO 1, rue Miollis 75732 PARIS Cedex 15 France Tel: (33 1) 45 68 41 17 Fax: (33 1) 45 68 58 22 Email: r.missotten@unesco.org UNEP: CHEATLE, Marion (Ms) Officer in Charge, Division of Early Warning and Assessment (DEWA) United Nations Environment Programme P. O. Box 30552, NAIROBI 00100 Kenya Tel: (254) 20 623520 Fax: (254) 20 623944 Email: Marion.Cheatle@unep.org WMO: HINSMAN, Donald Director WMO Space Programme World Meteorological Organization 7 bis, Avenue de la Paix Case Postale 2300 CH-1211 Geneva 2, Switzerland Tel: (41) 22 730 82 85 Fax: (41) 22 730 81 81 Email:  HYPERLINK "mailto:Dhinsman@wmo.int" Dhinsman@wmo.int ANNEX II AGENDA AND EXPLANATORY MEMORANDUM Refine ICPC Terms of Reference The session will review and refine, as and if required, the Terms of Reference of all three components of the interagency coordination/consultation mechanism, and in particular the continuing evolution and working arrangements for the ICPC/GEO-GEOSS itself. GEO 2006 Work Plan The session will review and analyze the 2006 Work Plan proposed by GEO/GEOSS to be agreed at GEO-II planned for 14-25 December 2005 for issues arising in the Work Plan that require involvement and/or leadership from the ICPC Agencies. Preparations for Agencies to carry the concerns and proposals to GEO-II will be discussed and agreed. Joint Mechanism for Terrestrial Observations The session will discuss the progress towards the establishment of a joint mechanism for terrestrial observations, possibly through a joint Technical Commission for terrestrial observations similar to the Joint IOC/WMO Technical Commission for Oceanography and Marine Meteorology or other appropriate mechanisms. The session may establish an Ad Hoc Interagency Task Team to further develop a joint mechanism proposal. Report to the Executive Heads The session will prepare a report for consideration by the Consultation of Agency Executive Heads on GEO/GEOSS Matters at the forthcoming CEB to be held 28 29 October 2005 AVAILABLE IN HARD COPY ONLY DUE TO SIZE ANNEX IV REPORT TO THE EXECUTIVE HEADS The first session of the Interagency Coordination and Planning Committee for GEO/GEOS (ICPC-1) was held in the WMO Building, Geneva, Switzerland 24 October 2005. In attendance were representatives from FAO, IOC, UNESCO, UNEP and WMO. The following suggestions resulted from deliberations at ICPC-1 and are submitted to the Executive Heads for consideration and approval. Joint Statements by Executive Heads The Consultation of Agency Executive Heads on GEO/GEOSS Matters should discuss and agree to continue Joint Statement whenever appropriate and especially at future Ministerial-level GEO Meetings Joint Mechanism for Terrestrial Observations The Consultation of Agency Executive Heads on GEO/GEOSS Matters should discuss and agree on the proposed mechanism (summarized below )to develop appropriate standards, regulatory material and guidance for terrestrial climate-related observations The most appropriate mechanism would be one that utilized existing processes to establish draft standards, regulatory material and guidelines. The draft standards, regulatory material and guidelines would not necessarily be developed within the UN system but after their development could be formally approved by the UN agencies co-sponsoring GTOS and GCOS. Thus the mechanism would be in two parts, an external organization that would develop the materials and formal codification by the UN system. For the external organization, the materials would also serve as standards but not be binding to UN agencies. UN agencies could also further modify the ISO standards as appropriate. The session also noted that ICPC member organizations were already Class-A participants in ISO. The list of terrestrial ECVs should be finalized by an Ad Hoc Interagency GEO/GEOSS Task Team to be established by ICPC. The Ad Hoc Task Team will assess the work required to develop standards for each variable and interact with ICSU and ISO to develop appropriate standards, regulatory material and guidance. After ISO adoption of the standards, regulatory material and guidance, GTOS and GCOS sponsors will review and modify, if required, and submit to relevant constituent bodies for formal endorsement and implementation. -  PAGE 2 - ANNEX III, p.  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