ࡱ> BDA bjbjBrBr 0&     YYYYYmmm8m<$#######$%x(T#Y#YY#RYY##r!T"&Mmd-"# $0<$;"(f(""&(Y"##<$( : JCOMM 'Management board' Draft decisions and actions 17-19 January 2013, Paris, France (v.2 19 Jan 2013) The meeting devoted a majority of its time to examining the JCOMM Programme Area and Management work plans (dashboards). The Management work plan in particular contains key near-term actions and next steps that are not repeated here. JCOMM Information and web page Review the JCOMM structure chart (for co-presidents, by Johan Stander) To show services as output, with flow from observations to data management and to services To indicate feedback from services back to required observations To give some indication of links outside of JCOMM (to other observing, data management, services communities and to end users) More clearly discriminate on the front page and in menu structure information that is for use by the 'JCOMM community' (Committee/Team members and secretariat) from information for defined audiences outside of JCOMM For example, put member login button on top of the page, instead left hand side, Work plans should have clear and visible links from front page The audiences outside of JCOMM should be well-defined (i.e. delegations from WMO Members and IOC Member States, targets of JCOMM fundraising, etc.) and information developed specifically for them Review and improve basic information about the work of the 3 Programme Areas Assign individual secretariat members areas of responsibility within website structure to update regularly Disclaimer needed for working documents submitted for working groups and meetings. Consider Newsletter publication (every 6 months) and visibility on Web front page. Work plan button on orange bar link to four dashboards, with versioning. Better connections between JCOMM-INFO, with JCOMM-OPS and WMO sites. Better link to Secretariat teams from Man and Team pages. PA Workplans Coordinators asked to ensure plans have some particular detail on planned actions/meetings for next two years (beyond end 2013) Refine dashboards with: inclusion of deliverables; two year range; taking into account of WMO congress 2015 Particular reminders for MAN May 2013 Co-presidents to review JCOMM Strategy (Boram Lee: word doc to be provided) Man Dashboard to be upgraded and uploaded Secretariats to prepare first draft of the JCOMM Operating Plan based on MAN and PA work plans with additional financial information [proposed priority order for low feasibility actions] Secretariat and PA Coordinators asked to report particularly on challenges/obstacles to accomplishing the work plans PA Coordinators to prepare specific proposed nominations for vice-chair / vice-coordinator positions as succession planning for JCOMM, via communication with ET chairs, recalling geographic, gender, and age balance considerations. Ask IODE office to show its project management tool (shared workspace, forum, task assignments/tracking) for use in JCOMM. Identify issues that need to coordinate with IMO, IHO and IAEA to address. Report on JCOMM capacity development activities since JCOMM-4, intersessional strategy and review capacity development principles (Secretariat and Ali Mafimbo, in consultation with IODE) Respond to Marine Forecast Training proposal from EUMSAT, and develop strategy to involve in JCOMM CD. Report on activities and intersessional strategy of the joint ETCCDI and TT-Fisheries (ask Peter Dexter) Report on Quality Management implementation approaches (ask Bryan Boase) Prepare proposal for TT-SAT terms of reference, membership (Co-presidents, Etienne, Long) Prepare proposed scope and terms of reference of external input to work of JCOMM MAN in preparing a revision to structure to improve its delivery of coordination for Members/Member States (Nadia, Albert, Edgard) Point on GEO/GEOSS, possible benefits of engagement, and channels for communication of JCOMM contribution (Albert and Boram) Additional experts to be invited to JCOMM MAN based on agenda. Other actions Promote integrated observation in oceanographic community at IOC side - with met services and across disciplines on particular platforms (general long-term action for OPA and GOOS) Finalize IOC sustained ocean observations and services questionnaire by feedback to Tom Gross by 23 January (for all) Report on questionnaire to MAN 2013. Ocean co-president to attend IODE meeting in Mexico? (No, via WebEx. Possible meeting for SCG-7) Letter regarding Harrison as member of ETCCDI (draft by Candyce and Boram, signature co-presidents) Secretariat report inputs to meteorology co-president for WMO EC. List of Participants Co-Presidents: Johan Stander, Nadia Pinardi PA coordinators: Candyce Clark (OPA), Sissy Iona (DMPA), Ming Ji (SFSPA) IOC secretariat: Albert Fischer, Tom Gross, Long Jiang WMO secretariat: Edgard Cabrera, Etienne Charpentier, Boram Lee     6X]kW v   Y Z R S 1Be-.;&'(Nbet{B}V%&5A\^򾷰򷛷򷔷򩔩 h)Dh h)DhE h)Dh1'- h)DhR h)Dhd\ h)Dhr1o h)DhN h)DhET h)Dh\ h)DhxBe h)Dh4Kfh)Dh5h)Dh6h)DhET6 h)Dh h)DhH76XklV W v  Y  A  R e-.; & Fgd & Fgd & Fgdgdgd'(NV^0y$des* & Fgd=G & Fgd & Fgd# & Fgdgd & Fgd67Mgno#:=@CDQbcds%'`fݼh3{jh3{U h)Dh h h h hd#h5 hq5h h)DhfJ h)Dh{hq h)DhD]h)Dh5 h)Dh=G h)Dhp( h)Dh h)DhR h)Dh#3'Xgd & Fgd; & Fgd & FgdD].:p{. 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