ࡱ> LNK bjbj 32Q 8 ,8,,d:(+++++++,.g1r++Y+YYY+Y+YY)|*p\SQ(*x++0,:*1Y1$*Y*++Y,1 :   INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) Twenty-second Session of the IOC Committee on International Oceanographic Data and Information Exchange (IODE-XXII) Ensenada, Mexico, 11-15 March 2013 Proposals to create New Products and Services for the benefit of the Ocean Research and Observation community Doc Number: IOC/IODE-XXII/ 24Submitted by:Secretariat S. Iona A. TroisiDate:06/11/2012Original Language:  FORMTEXT EnglishAgenda Item: 10Status:PUBLISHED ASK Text10 " " \* MERGEFORMAT  ISSUES TO BE DISCUSSED The Committee will be invited to consider proposals for new activities to be included in the work plan and budget for 2013-2015. DECISIONS/ACTIONS REQUIRED FROM THE COMMITTEE The Committee is requested to: consider the proposals submitted and include them, as appropriate, in th work plan and budget for 2013-2015, taking into account the required resources and availability of resources. ----- APPENDIX: DRAFT TEXT FOR INCLUSION IN THE SUMMARY REPORT OF IODE-XXII This agenda item was introduced by the Co-Chairs. They referred to agenda item 8 where the need for IODE to address a wider range of stakeholders was highlighted, with special attention to the ocean research and observation communities. The Chairs noted that, in order to attract these communities to IODE, it would be necessary to demonstrate the added value of working with IODE. In this regard reference was made to the core duties of the NODCs: simply put this included receiving data, adding metadata as necessary, quality control, storage and making available of data. Within the NODCs well-oiled processes have been designed to perform these duties and in a number of cases NODCs have been able to assist project developers with the drawing up of data management plans. Added value to the ocean research and observation community could thus consist of providing expertise related to data and information management and related management plans. For the different elements of these processes (e.g. metadata schemes, QC,...) IODE has or should have developed manuals and guides. However IODE is not the only player in this field. Many national, regional or international projects or organizations have developed a wide variety of technical procedures and published associated manuals. A service provided by IODE could be to provide a clearing house service for documentation related to data and information management processes. Proposal 1: Clearing House Service for Data/Information Management practices: This would enable research groups that wish to embark on a new project and need to prepare a data management plan, to look for methodology already used by other projects or data centres (best practices) rather than re-inventing these themselves (with the risk of interoperability problems at a later stage). The service would essentially be a repository of documents and links to related web sites. This could be developed within the OceanTeacher library ( HYPERLINK "http://library.oceanteacher.org" http://library.oceanteacher.org). Possibly this could be developed within the context of the OceanTeacher project and be part of the proposal for an OceanTeacher Academy (phase 2) to be submitted to funding agencies in 2013.[cost to be covered from Exb sources and conditional on approval of OceanTeacher Academy Phase 2] Proposal 2: Expansion of OceanExpert to include ocean research and observation community: an important task required to reach a wider community will be to regularly communicate with members of that community and inform them on new tools, methods etc. related to oceanographic data and information management (if they opted in to receive this information). It will therefore be necessary to register members of the community (ocean research and observation) into OceanExpert so we can email them. Another option would be to simply create a mass mailing list. Member States will need to assist in obtaining email addresses of relevant projects and institutions. [no direct cost in-kind support to be provided by Member States] Proposal 3: Promotion of Data Publication: SCOR, MBLWHOI Library and IODE have collaborated since 2008 on developing practices related to data publication through 2 uses cases: (i) data related to traditional journal articles are assigned persistent identifiers referred to in the articles and stored in institutional document repositories; and (ii) data held by data centres are packaged and served in formats that can be cited: The Published Data Library (PDL) and Published Ocean Data repository (POD). The use cases phase was completed in October 2012 and a Cookbook will be published in 2013 guiding various user groups to publish their data. Data publication can provide career incentives to researchers through the citation by others of their data and this may urge researchers to make their data more available than today. IODE can play a role in the promotion of data publication and in providing the necessary training and technology to research groups and institutions. 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