ŠĻą”±į>ž’ ĢĪž’’’ŹĖ’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’ģ„Į%` ųæ07Zbjbj"x"x ¹”@@ōPB’’’’’’¤Œ Œ Œ Œ Œ Œ Œ 4œ Ō ąUąUąUhHV\¤V„pqĘ4Wp¤WpXXXļXtcY,YšÅņÅņÅņÅņÅņÅņÅ$‰ÉhńĖĘŒ Ó^ļXļXÓ^Ó^ʌ Œ XXŪ+ĘbbbÓ^HŒ XŒ XšÅbÓ^šÅbbÖZŗŒ Œ HĀX(W @ač2ĆĶąU`ÄbæZ4żAĘ0qĘ¼æŒĶß`Ķ˜HĀHĀĶŒ \ĀŲ§YVżZōbń[ĵ\§Y§Y§YĘĘża§Y§Y§YqĘÓ^Ó^Ó^Ó^p$”DŲ$ü7äp”Ųü7Ą „D T˜ Œ Œ Œ Œ Œ Œ ’’’’  WORLD METEOROLOGICAL ORGANIZATION ________________________  INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (OF UNESCO) ________________________ JOINT WMO/IOC TECHNICAL COMMISSION FOR OCEANOGRAPHY AND MARINE METEOROLOGY (JCOMM) EXPERT TEAM ON MARINE CLIMATOLOGY FOURTH SESSION Ostend, Belgium, 26-28 November February 2012 FORMTEXT JCOMM/DMPA/ETMC-4/  FORMTEXT Doc. 4.3.3 REV. 1 ( TIME \@ "dd.MM.yyyy" \* MERGEFORMAT 15.11.2012) _______ ITEM:  FORMTEXT 4.3.3 Original: ENGLISH   FORMTEXT Establishment of CMOCs (performance indicators for existing centres, and evaluation criterias for candidates) (Submitted by  FORMTEXT Bob Keeley (Canada)) SUMMARY AND PURPOSE OF DOCUMENT The document provides information on the Centres for Marine Meteorological and Oceanographic Climate Data (CMOCs), their Terms of Reference, including tasks (especially mirroring, Summaries), the future role of Responsible Members (RMs), and partnership to be developed with the International Comprehensive Ocean-Atmosphere Data-Set (ICOADS) in the MCDS framework. It also includes a proposal on performance indicators for existing CMOCs, and evaluation criterias for candidate CMOCs.  ACTION PROPOSED The Meeting is invited to note the information contained in this document when considering its recommendations. ____________ References: CMOCs Terms of Reference – See Annex 2 of Recommendation 2 (JCOMM-4) as reproduced in Appendix B of doc 4. Formal Designation and Withdrawal of WMO-IOC Centres for Marine-Meteorological and Oceanographic Climate Data (CMOCs) – See Annex 3 of Recommendation 2 (JCOMM-4) as reproduced in Appendix B of doc 4. Appendix: A. proposed Accreditation Process for a new CMOC DISCUSSION -A- Draft TEXT for inclusion in the final report 4.3.3 Centres for Marine Meteorological and Oceanographic Climate Data (CMOCs), ToR, including tasks (esp. mirroring, Summaries), future role of Responsible Members (RMs), ICOADS partnership, performance indicators for existing centres, and evaluation criterias for candidates. 4.3.3.1 The meeting reviewed the tasks of the CMOCs (esp. mirroring, Summaries), and discussed the evaluation of candidate CMOCs, including evaluation criterias, and performance indicators for CMOCs once established. The meeting updated the MCDS Strategy to include the evaluation criteria agreed at this meeting.(see items 4.1 and 4.4). The proposed evaluation criterias for CMOCs as well as the proposed performance indicators for CMOCs once established are provided in Appendix A. The meeting agreed to submit the proposed evaluation criterias and performance indicators to the JCOMM Data Management Coordination Group (DMCG) and then to the IODE-22 (Ensenada, Mexico, 11-15 March 2013) for their approval. 4.4.4.2 The meeting recalled JCOMM-4 decision that China and Germany could begin filling the role of CMOCs on a trial basis immediately. Once/if the evaluation criterias and performance indicators will be approved by IODE-22, the meeting acknowledged JCOMM-4 guidance that the CMOC proposals of China and Germany should undergo evaluation accordingly. In the event of subsequent successful evaluation of the proposals from China and Germany, JCOMM-4 has recommended to request the Management Committee to work by correspondence with Members / Member States to seek approval of these two proposals within six months after the IODE Session. Formal approval could then be given by the IOC Executive Council in 2014. 4.3.3.3 The meeting discussed the future role of the MCSS Responsible Members (RMs) in the MCDS framework. The meeting recommended to integrate the functions of the RMs into Data Acquisition Centres (DACs) and declare the RMs obsolete. This proposal is reflected in the new MCDS Implementation Plan (see item 4.4). 4.3.3.3 The meeting discussed partnership with the International Comprehensive Ocean-Atmosphere Data Set (ICOADS), and the foreseen future role of the ICOADS in the MCDS framework (see also item 6.1). The meeting recalled that JCOMM-4 had underlined the essential importance of the ICOADS reference dataset to many experts and users for applications and analysis amongst Members/Member States, and heard concerns that its future might be uncertain. ICOADS observations (currently dating from 1662 to the present day), together with their associated metadata and basic gridded products, were critical for many areas of research. These included, inter alia, serving as the data underpinning national and international (IPCC) scientific assessments of climate, global analyses of temperature, and atmospheric reanalysis. In this context, it greatly welcomed a statement by the US that it remained committed to the continued vitality of ICOADS through the U.S. National Center for Atmospheric Research (NCAR) and the NOAA National Climatic Data Center (NCDC), and that near-real-time updates to ICOADS would continue without disruption. Longer-term plans and resourcing for ICOADS delayed-mode processing were still under development in conjunction with potential new national/international partnership arrangements, and it was envisioned by the US that ICOADS would eventually be formalized as a CMOC under the MCDS. 4.3.3.4 The meeting encouraged the USA to consider submitting an application for the ICOADS to act as a CMOC. _______________ Appendices: 1 proposed Accreditation Process for a new CMOC The agency proposing to host a CMOC must follow the procedures for the establishment of a CMOC. They must prepare a document that clearly addresses all of the obligations (capabilities, functions and a commitment of a minimum time period of operation), capabilities and corresponding functions described in Annex 2 to Recommendation 2 of JCOMM-4. Explicitly, this should include descriptions of the proposed outcomes/outputs (services, products) and how are these contributing to WMO and IOC requirements for marine-meteorological and oceanographic climatological data. To conduct an accreditation of a proposed CMOC, a committee will be formed of at least three members appointed by the JCOMM DMCG. Terms of Reference for the Accreditation Committee are found below. Further actions will proceed as described in Annex 3 to draft Recommendation 2 (JCOMM-4) Accreditation Criteria Annex 2 and 3 to Recommendation 2 of JCOMM-4 is quite extensive in describing the obligations, capabilities and functions for a CMOC. The following criteria have been devised to test these conditions. They are presented in the form of questions, for which a simple “yes” or “no” is possible. Generally, if there is uncertainty in achieving a “yes” response, the criterion should be judged as unmet. Does the scope of activities (rescuing, collecting, controlling quality, calibration and bias correction, processing, archiving, sharing, distributing and mirroring data, metadata and information) have any overlaps with existing activities of an agency operating within the JCOMM data system, with activities of an IODE NODC, with the High Quality Global Data Management System for Climate, with an existing World Data System centre, or with some other well established data management activity? If so, does the added value of the overlap activity warrant the establishment of the CMOC? If the scope of activities is regional, is there evidence of support from Member/Member States from the region (e.g. letters of support)? Is there evidence (e.g. well described procedures, a letter of cooperation, supporting letters from major data providers) that the proposed CMOC activities will be well coordinated with other existing systems? Is the proposed CMOC activity well defined, scientifically sound, and fill a clearly articulated and real gap in formal WMO or IOC data management activities? Are the variables to be treated different from GCOS ECVs? If not, is the added value that the proposal brings to management of these variables sufficient to warrant the overlap and the creation of a CMOC? Are the processes for assessing and assigning quality indicators well documented and is this documentation easily available? Will the proposed procedures ensure that the quality within all of the CMOC data sets are internally consistent? Are there any restrictions on access to the data, metadata and information served by the proposed CMOC? If so, do these go against the spirit of free and unrestricted access? Are the infrastructure, experience, financial resources and assigned staff for the proposed CMOC sufficient to meet the planned operations? Interoperability means the data, metadata and information are widely visible and available through the WIS and/or ODP. Will this interoperability function be met by the proposed CMOC? Does the CMOC proposal clearly describe the data domains of its operations in type(s) of data, geographic, and temporal coverage? Are there any domain specific procedures to be applied by the proposed CMOC? If so, is their purpose (such as enhancing interoperability, ensuring data quality and consistency, improving access, improving coordination, or other functions) well described, useful and is documentation of these procedures easily available? Are the proposed choices for procedures, standards and best practices to be followed suitable and adequate for data quality and management? Where applicable do they use procedures of the Ocean Data Standards and Best Practices Catalogue? If not, will they propose a new standard or best practice for consideration? Is there evidence (e.g. a letter of agreement) of a cooperative arrangement with an existing CMOC or another established and ongoing data management system for the mirroring of processes, data and metadata of the proposed CMOC? Is the mirroring process clearly described and sufficiently robust to be reliable and timely? Are the proposed methods of version control for data sufficient so that identical copies of data may be distinguished from near identical copies? Are the proposed methods of version control for metadata sufficient to distinguish different versions of metadata? Are the proposed methods of version control for processes sufficient so that data users can be certain about the processing steps through which data have passed? Annual Performance indicators These are intended to be used to demonstrate that the CMOC is meeting its obligations and functions. The CMOC will report in writing annually no later than 31 Jan of each year. The report can be structured in any way so long as the indicators are all included. Of course, other information that is helpful in informing on the operations of the CMOC in the past year is welcome. Reports should be limited to 20 pages or less. Provide statistics on the type and volume of data processed in the past year and compare this to previous years of operation. If reprocessing of data already received in a previous year is included in these statistics, provide an explanation of the reasons for the reprocessing. If CMOC operations have been changed to include new kinds of data, metadata and products or to exclude previously handled items, provide an explanation for the changes. Provide statistics on the type and volume of data, metadata and products actually served in the past year and compare this to previous years of operation. If there have been changes in serving operations, provide an explanation. Ensure that data and information served through ODP and WIS are separetely described. Provide information on the operations of the mirroring functions of the CMOC both for its own data and in support of another CMOC. Provide statistics to demonstrate the robustness and timeliness of the mirroring operations. Provide information to describe the coordination activities undertaken with other CMOCs, IODE NODCs, with the High Quality Global Data Management System for Climate, with an existing World Data System centre or with another established data management system. Describe any changes in infrastructure or staff in the past year. If one or more variables are GCOS ECVs, describe the coordination activities in cooperation with the data system handling the ECV and explain the value added operations provided by the CMOC for these variables. Provide an updated list of documentation for quality management, standards or best practices as practised at the CMOC. Highlight those produced or updated in the past year and describe how all documentation are made available. Has there been any noticeable changes in aspects (e.g. Quality, timeliness, new instrumentation, etc.) of the data received and processed in the past year compared to other years. If so, describe the change and explain the cause if possible. Describe any actions taken as a result of this change. Have there been any changes in access restrictions to the data, metadata or products. If so, explain them. Provide statistics by type of data on the spacial and temporal coverage of the data managed by the CMOC during the past year and contrast these to previous years. Describe any changes in data or information processing during the past year. Explain why these changes were made. Describe any coordination activities undertaken by CMOC staff with other CMOCs, or other data management systems. Describe how the activities of this CMOC reflect common procedures employed by others in the CMOC network. Describe any interactions with other individuals or organizations where the CMOC responded with assistance or provided advice regarding standards and best practices (e.g. on data rescue, collection, processing, archival, and distribution of marine- meteorological and oceanographic data, metadata, and products) to Member/Member States. The Review Process for an existing CMOC Annex 3 to draft Recommendation 2 (JCOMM-4) states that the performance of an existing CMOC will be reviewed once every 5 years by the DMCG. This review will be conducted by a committee of at least 3 members appointed by the DMCG. To conduct a review of a CMOC, a committee will be formed of at least three members appointed by the JCOMM DMCG. Terms of Reference for the Review Committee are found below. Further actions will proceed as described in Annex 3 to draft Recommendation 2 (JCOMM-4) 5 Year Review Criteria Is the scope of activities (rescuing, collecting, processing, archiving, sharing, distributing and mirroring data, metadata and information) of the CMOC still relevant given any changes that may have taken place in the management of met-ocean data in the past 5 years? Is the coordination of CMOC activities with other CMOCs and existing systems functioning at a sufficient level? Has the CMOC been active in coordination activities and meetings in the CMOC network? Is the infrastructure and assigned staff continuing to support CMOC operations adequately? Have there been any improvements to enhance operations? Is there any documented community support from groups outside the CMOC network for the operations of the CMOC? Have there been any changes in GCOS ECV designations that impact the operations of the CMOC? Does the CMOC continue to demonstrate added value to managing GCOS ECVs? Do the processes used for quality management continue to be sufficient? Has the CMOC provided written reports on or before 31 Jan of each year of its operation? Are there any changes to restrictions on access to the data, metadata and information served? If so, do these go against the spirit of free and unrestricted access? Interoperability means the data, metadata and information are widely visible and available through the WIS and ODP. Is this interoperability function being met? Are the data domains still clearly described in type of data, geographic and temporal coverage? Do the data and information management procedures applied (such as enhancing interoperability, ensuring data quality and consistency, improving access, improving coordination, or other functions of a CMOC) continue to be well described and useful? Does the proposed scope of activities have any overlaps with existing activities of IODE NODCs, with the High Quality Global Data Management System for Climate, with an existing World Data System centre or another well established data management activity? If so, does the added value of the overlap warrant the continuing operations of the CMOC? Do the procedures, standards and best practices that are followed continue to be suitable and adequate for defining data quality and management? If the standards or best practices chosen at the time of accreditation or the last review were not part of the JCOMM Catalogue of Standards and Best Practices, has a proposal been made to the Catalogue to incorporate the new procedures? Does the mirroring arrangement with another CMOC, or another established and ongoing data management system continue to function in a robust and timely manner? Is the documentation of the accreditation evaluation and annual reviews easily available? Are the quality processes and procedures of the existing CMOC appropriately in agreement with the rest of the CMOC network? Are the methods of version control for data, metadata, products and processes sufficient for a user to adequately distinguish differences between versions? _______________ Annex 1 Terms of Reference of the CMOC Accreditation Committee To conduct an accreditation of a candidate CMOC, an independent committee will be formed of at least three members appointed by the JCOMM DMCG. The Committee shall: Elect a chair; Review the document submitted by the CMOC candidate, with special attention to the evaluation criteria. The proposal will be judged against each of the criterion and will be scored as described in the document on establishing a CMOC. To receive accreditation, a proposal needs to satisfy the committee that all criteria are fully met; there must be unanimity among committee members; If required, designate someone to consult and/or undertake a visit of the candidate CMOC in order to (i) inform the candidate about possible elements to be clarified, and seek clarification, (ii) verify specific functions and capabilities of the candidate CMOC, and (iii) submit a report back to the committee with recommendations; Prepare a written report of their evaluation that explains the results. In particular, if the proposal is deemed insufficient to pass one or more criteria, the committee will explain their reasons and may suggest a possible remedy. Submit the report to the DMCG and to the authors of the proposal. Upon request, provide copies of the proposal and evaluation report to any JCOMM or IODE member requesting it. The Chair of the Committee shall: Report the results of the evaluation to the DMCG. Membership: IODE Representative JCOMM Representative (WMO side) Other representative(s) as needed _______________ Annex 2 Terms of Reference of the Review Committee for an existing CMOC To conduct the review of an existing CMOC, an independent committee will be formed of at least three members appointed by the JCOMM DMCG. The Committee shall: Elect a chair; Review the annual reports from the CMOC under review. The reports will be used to evaluate if the CMOC is continuing to meet all of the criteria used in the original evaluation. If there have been changes in the accreditation criteria, these will also be used. As necessary, the committee may seek additional information from the CMOC on its activities. The committee may also wish to read the report of the accreditation evaluation and any previous CMOC reviews. All of these documents should be made available by the CMOC. If required, designate someone to consult and/or undertake a visit of the CMOC in order to (i) inform the CMOC about possible elements to be clarified, and seek clarification, (ii) verify specific functions and capabilities of the candidate CMOC, and (iii) submit a report back to the committee with recommendations; Prepare a written report of their evaluation that explains the results. In particular, if the proposal is deemed insufficient to pass one or more criteria, the committee shall explain their reasons and may suggest a possible remedy. The committee may suggest enhancements (e.g. new or improved products) to operations of the CMOC though the CMOC is not obligated to implement these. Submit the report to the DMCG and to the authors of the proposal. Upon request, provide copies of the proposal and evaluation report to any JCOMM or IODE member requesting it. The Chair of the Committee shall: Report the results of the evaluation to the DMCG. Membership: IODE Representative JCOMM Representative (WMO side) Other representative(s) as needed _______________     CBS/OPAG-IOS/ET-EGOS-4/Doc. 2, APPENDIX  REF Meeting_Code \* MERGEFORMAT JCOMM/DMPA/ETMC-4/ REF DOC_NO \* MERGEFORMAT Doc. 4.3.3 REV. 1, p.  PAGE 2  REF Meeting_Code \* MERGEFORMAT JCOMM/DMPA/ETMC-4/ REF DOC_NO \* MERGEFORMAT Doc. 4.3.3 REV. 1, Appendix A, p.  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