ࡱ> %` 0Pbjbj"x"x @@G22 2 2 2 2 2 2 4 T<_<_<_h_(`tfa:apjbjbjbEc.scc $Vh 2 cEcEccc 2 2 jbjb _e_e_ecp2 jb2 jb_ec_e_eͧT2 2 jba @ڢ<_d!:L60f[̺d̺t̺2 cc_eccccc Oecccfcccctttd"=d!ttt=f  2 2 2 2 2 2   WORLD METEOROLOGICAL ORGANIZATION ________________________  INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (OF UNESCO) ________________________ JOINT WMO/IOC TECHNICAL COMMISSION FOR OCEANOGRAPHY AND MARINE METEOROLOGY (JCOMM) EXPERT TEAM ON MARINE CLIMATOLOGY FOURTH SESSION Ostend, Belgium, 26-28 November February 2012 FORMTEXT JCOMM/DMPA/ETMC-4/  FORMTEXT Doc. 4(2) ( TIME \@ "dd.MM.yyyy" \* MERGEFORMAT 16.11.2012) _______ ITEM: 4(2) Original: ENGLISH  Clarifications regarding Resolution 2 (JCOMM-4) (Submitted by IODE Secretariat) SUMMARY AND PURPOSE OF DOCUMENT The document provides an overview of suggested improvements in Resolution 2 (JCOMM 4), in particular to its Annex 2 and Annex 3, in the view to submit an updated Resolution to the IOC via IODE-22.  ACTION PROPOSED The Meeting is invited to note the information contained in this document and consider actions to respond to the suggestions made by the authors. ____________ Appendix: A. Clarifications regarding Resolution 2 (JCOMM-4) DISCUSSION -A- Draft TEXT for inclusion in the final report 4(2).1 The meeting reviewed JCOMM-4 Recommendation 2 in order to clarify a number of cases where the text was considered insufficiently clear and too open for interpretation. Change were proposed resulting in a new version of the Recommendation to be submitted to IODE-XXII in March 2013, and subsequently to IOC-XXVI in June 2013. The annotated version of Recommendation 2 (JCOMM-4) is provided in Appendix A. _______________ Appendices: 1 Clarifications regarding Resolution 2 (JCOMM-4) ORIGINAL TEXTCOMMENTS/SUGGESTED REVISIONSAnnex 2 to Recommendation 2 (JCOMM-4) TERMS OF REFERENCE FOR WMO-IOC CENTRES FOR MARINE-METEOROLOGICAL AND OCEANOGRAPHIC CLIMATE DATA (CMOCs The Vision for a Marine Climate Data System (MCDS) is to formalize and coordinate the activities of existing systems, and address gaps to produce a dedicated WMO-IOC data system operational by 2020 in the view to have compiled coherent met-ocean climate datasets of known quality, extending beyond the Global Climate Observing System (GCOS) Essential Climate Variables (ECVs). These will be of known quality collected from multiple sources to be served on a free and unrestricted basis to the end users through a global network of less than ten WMO-IOC Centres for Marine-Meteorological and Oceanographic Climate Data (CMOCs). Data, metadata and information will be fully interoperable with the WMO Information System (WIS) and the IOC/IODE Ocean Data Portal (ODP), will be compatible with, and contribute to the High Quality Global Data Management System for Climate (HQ-GDMSC) that is being developed by the WMO Commission for Climatology (CCl). It will cover different and specific JCOMM data domains (e.g. marine meteorology, physical oceanography, historical period(s), geographical coverage, specific procedures applied to the data) and enhance international partnerships within a new JCOMM framework, taking full benefit of the existing network of IODE NODCs, in the best manner of harmonizing with the work of IODE NODCs. The primary objectives are to improve availability, recovery and archival of contemporary and historical data, metadata and products and obtain standardized quality of a high level in a more timely manner. This will ensure the long-term stability of the data management system, permit the sharing of responsibility and expertise, optimize resources and help prevent loss from technological failures. Groups of CMOCs will operate within a given data domain (e. g. global, regional, atmospheric, surface and sub-surface oceanic) and provide complimentary functions. To achieve maximum continuity, reliability and completeness of data, metadata and products, specialized CMOCs will be established that mirror the processes, data and metadata across the CMOC domain. Governance for defining the functions and adoption of CMOC is proposed by JCOMM and endorsed by the WMO Executive Council and UNESCO/IOC Executive Council or Assembly. Capabilities: (a) Each Centre must have, or have access to, the necessary infrastructure, facilities, experience and staff required to fulfil the approved functions; It is currently unclear who will define the functions(b) Each Centre must have, or have access to, interoperability with the WMO Information System (WIS) and/or IOC/IODE ODP;This should be interpreted as Each Centres data system must be interoperable with the WIS and/or IODE ODP (c) Each Centre must be able to apply defined international standards applicable for Data and Quality Management;The standards are currently undefined. They will include, inter alia, those defined by the JCOMM/IODE ODS(BP) project. (d) Mirroring CMOCs must be able to actively and reliably mirror (i.e. maintain mutually consistent) data, metadata, and products, as agreed within the CMOC network; The Mirroring CMOC is currently undefined.(e) A recognized authority (the JCOMM Data Management Coordination Group DMCG) must assess each Centre, at least once every five years, to verify it meets the necessary capabilities and performance indicators as agreed by the Commission. Corresponding functions: See 46 below(a) Each Centre must contribute to WMO and IOC Applications for example by rescuing, collecting, processing, archiving, sharing, distributing and mirroring worldwide marine-meteorological and oceanographic data and metadata documented in appropriate WMO and IOC publications;This should be interpreted as Each Centre, within the confines of its agreed scope, must contribute to WMO and IOC Applications, for example by rescuing, collecting, processing, archiving, sharing, distributing worldwide marine-meteorological and oceanographic data and metadata and to the extent that these functions are not carried out by other existing data centres, but are complementary to the functions of these other centres (b) Each Centre must provide advice to Members/Member States internationally in response to enquiries regarding standards and best practices for example on data rescue, collection, processing, archival, and distribution of marine-meteorological and oceanographic data, metadata, and productsIt is recommended to add preferably by referring to the JCOMM/IODE Ocean Data Standards (and best practices) (pilot) project and its publications. (c) Each Centre must make datasets, and corresponding metadata, maintained as part of its scope available, and discoverable through the WIS and/or IOC/IODE ODP; It is recommended to rephrase to: Each Centre must make datasets, and corresponding metadata, within the confines of its scope, available and discoverable through the WIS and/or IODE ODP (d) All CMOC must communicate and liaise closely within the network; particularly on the development of quality processes and procedures, meeting on a regular basis; It is recommended to remove the meeting on a regular basis.(e) Each Centre must operate appropriate data processing and quality control procedures, and generate the required products within its scope;It is recommended to remove this paragraph as it duplicates (a) and is self-evident. (f) Following the procedures documented in appropriate WMO and IOC publications all Centres within the CMOC network must closely cooperate in the rescue, exchange, processing, and archival of marine-meteorological and oceanographic data, metadata, and products; It is recommended to remove this paragraph as it duplicates (d)(g) Each centre will undertake its core defined functions and replicate data from other centres appropriate to its domain such that the set of data and products offered from the CMOC network is mutually consistent when accessed from any individual centre; It is recommended to remove this paragraph as it is unclear what is meant, or it should be clarified.(h) Specialized CMOCs will mirror data, metadata, products and processes at defined time-scales; the method of mirroring will be agreed upon among mirroring centres;The term specialized CMOC is not defined. In fact nowhere in the document is it mentioned that there will be multiple CMOC types. Also mirroring CMOC is not defined anywhere. (i) All kinds of data, metadata and processes managed within a CMOC domain will be subject to a stringent version control (e.g. Digital Object Identifier DOI); The word domain is not necessary. It is proposed to remove it.(j) Each Centre should report, on an annual basis, to the JCOMM Management Committee through the DMCG on the services offered to Members/Member States and the activities carried out. JCOMM in turn should keep the Executive Councils of the WMO and the UNESCO/IOC Assembly informed on the status and activities of the CMOC network as a whole, and propose changes, as required.It is recommended to replace Each Centre with Each CMOC. Reporting is not really a function. It is a task. In fact what is listed between (a) to (j) is rather a list of tasks rather than functions. Maybe better rename Corresponding functions to Tasks? Data and Software Policy Requirements .The term data policy is clear. The term software policy is not clear. If this refers to software copryrights then maybe use that term. A CMOC must make all the data, metadata, and products falling within the scope of the CMOC network freely and openly available to the international research community in a way consistent with WMO Resolution 40 (Cg-XII) and IOC Resolution XXII-6. Where applicable software should also be made open and freely available The IOC policy, in clause 1 refers to timely, free and unrestricted access, not to freely and openly. Maybe simply remove the words freely and openly as the rest of the sentence refers to the WMO and IOC policies. Annex 3 to Recommendation 2 (JCOMM-4) Formal DESIGNATION AND WITHDRAWAL of WMO-IOC Centres for Marine-Meteorological and Oceanographic Climate Data (CMOCs) The term designation is a bit odd. Maybe better use creation or establishment as designation is usually related to formal appointment by a member state. AS there is a review procedure the term formal establishment may be clearer? The term withdrawal is a similarly bit odd: withdrawal from what? Maybe better use closing or cessation? According to the Terms of Reference of WMO-IOC Centres for Marine-Meteorological and Oceanographic Climate Data (CMOCs) as detailed in Annex 2, the mechanism for formal WMO and UNESCO/IOC appointment of a CMOC implies the following: It is recommended to reword as follows the procedure for the formal establishment or closingl of a CMOC by JCOMM through WMO and IOC shall be as follows:(a) Governance for defining the functions and adoption of each Centre is proposed by JCOMM and endorsed by the WMO Executive Council and UNESCO/IOC Assembly or Executive Council;The term governance is somewhat confusing here. It may be better to say The terms of reference and designation of each CMOC will be proposed by JCOMM and endorsed by the WMO Executive Council and UNESCO/IOC Assembly or Executive Council. This means that JCOMM will need to identify the individual need (in terms of scope and possible products) for each CMOC and institutions (eg through a call) and institutions can then apply. Another option would be for institutions to identify the scope, needs and outcomes themselves but would that not lead to a wild growth? This will also make it much more difficult for the reviewers(b) The host of a candidate CMOC is required to produce a statement of compliance with requirements and commitment, list and demonstrate capabilities of the proposed Centre, state the scope of the data and/or products managed by the centre, state the formal commitment to host the Centre.The text is unclear. It is recommended to rephrase to is required to produce a comprehensive application document that demonstrates the ability to deliver the required outcomes and other criteria defined for the CMOCThe following approach is recommended by JCOMM: 1. The host of the candidate CMOC will describe the extent to which it will be addressing requirements of scope, capabilities, functions and data and software policy of the proposed CMOC. Again it has to be made clear who will define the scope2. Once the host of the candidate CMOC has established that it meets the requirements to a sufficient extent, the IOC Action Addressee of the Country, or the Permanent Representative of the Country with WMO, as appropriate, writes to the IOC Executive Secretary or the WMO Secretary General respectively, to formally state the offer to host and operate the CMOC on behalf of the WMO and IOC, and to request that the Centre be added to the list of CMOCs. In doing so, the host of the candidate CMOC also provides a statement of requirements of scope, capabilities, functions and data and software policy as described in the CMOC Terms of Reference detailed in Annex 2. The letter should be copied to the appropriate JCOMM Co-President, and also to the relevant President of the WMO Regional Association or Chair of the IOC Regional Subsidiary Body in the case where the CMOC is only providing data corresponding to a specific geographic region.on behalf of WMO and IOC: should this not be on behalf of JCOMM? A possible problem here is that, if centres can offer autonomously then there will be no way to assure that countries in that region have been consulted. The only time that countries from that region get involved is at the level of approval by MAN. This could cause serious diplomatic problems at the level of the WMO Exec Council or IOC Assembly and egg on face for the Co-Presidents. Hence my suggestion that JCOMM should identify what CMOCs are needed and then call for candidates. Also: appropriate Co-President: how is appropriate defined? 3. The IOC or WMO Secretariat will then request the appropriate JCOMM Co-President to take action, in particular to request the Data Management Coordination Group (DMCG) to evaluate and verify compliance with requirements of the proposed Centre. Same comment regarding appropriate as for 63. Also verify compliance with requirements: who will define the requirements? The document currently assumes that the applicant defines the requirements. 4. The DMCG evaluates the request and advises in writing (see 5 and 6) whether the CMOC application should be endorsed. The DMCG may wish to delegate this work to individuals and/or groups acting on its behalf (e.g. one of the component teams, depending on the nature of the proposed Centre), but any advice and proposal to JCOMM should still be assessed by and come through the DMCG. DMCG will also conduct reviews of performance and capabilities at the required intervals. What is a component team?5. If endorsed by the DMCG, and depending on timing, the DMCG makes a recommendation to the JCOMM Management Committee (MAN), and invites them to provide further advice to JCOMM. What advice is expected from JCOMM? Is JCOMM not supposed to make a decision to either approve the application or reject it? 6. If not endorsed by the DMCG or MAN, the JCOMM Co-President should advise the candidates about areas where the candidate Centre can be improved to meet requirements. Candidates can reapply at a later date once changes have been made to meet these criteria. Recommend to rephrase to If the application is not approved by the DMCG or MAN,. However this sentence also seems to imply that the MAN can override a rejection recommendation by the DMCG. Is that intentional and if so, what would be the reasons? 7. If endorsed by MAN, a recommendation is passed to the next JCOMM Session, or depending on timing, directly to the WMO Executive Council and IOC Executive Council or Assembly following JCOMM consultation in writing. Recommend to rephrase If an application is approved by MAN It is unclear what is meant with following JCOMM consultation in writing. 8. If recommended by JCOMM, a Resolution is proposed to the WMO Executive Council and IOC Executive Council or Assembly for including the candidate in the list of CMOCs. The word candidate is a bit confusion. It is recommended to replace by CMOC as the Resolution has formally created it so it is no longer a candidate. Also the word resolution should be replaced by draft resolution. 9. If the recommendation is approved by both the WMO Executive Councils and IOC Executive Council or Assembly, the candidate CMOC is listed in the appropriate WMO and IOC Manuals and Guides; This is confusing if you put it next to 8: in 8 a draft resolution is submitted to WMO and IOC governing bodies. So 9 should refer to draft resolution and not to recommendation.It is expected that this process, from submission of the CMOC proposal to the JCOMM Co-President, to formal approval by both WMO/IOC Executive Councils, may take from 6 months to 2 years. There is an inconsistency between 63 above and 79 as in 63 the process starts with a letter to the IOC Executive Secretary or the WMO Secretary General respectively. In 79 it starts with the JCOMM Co-President. Also, there are 2 Co-Presidents so maybe say relevant Co-President (taking into account that relevant should be clarified). At times it may be necessary for a Centre to be withdrawn from the CMOC role. The approach proposed by JCOMM is the following: The words be withdrawn from the CMOC role are odd. Maybe simply say closed, or is something else meant? The DMCG are to review each Centre for necessary capabilities and performance once every five years. If the review is favourable then the CMOC can continue its role as before. If the review is not favourable then the DMCG must insist improvements to be made and reviewed within one year. If the second review is still not favourable then the CMOC role will be withdrawn from the Centre through a recommendation by JCOMM and subsequent decision by the WMO Executive Council and IOC Assembly. See 81If a Centre no longer wishes to carry out the functions of a CMOC the Expert Team on Marine Climatology (ETMC) and DMCG should be advised immediately. And what is then the result? _______________     CBS/OPAG-IOS/ET-EGOS-4/Doc. 2, APPENDIX  REF Meeting_Code \* MERGEFORMAT JCOMM/DMPA/ETMC-4/ REF DOC_NO \* MERGEFORMAT Doc. 4(2), p.  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