ࡱ> TVSy bjbj >4{{  HHHHH\\\8<$\7^RRRR---r7t7t7t7t7t7t7$:=t7H` --` ` 7HHRR7"""` pHRHRr7"` r7""24RP2\'M F3^77073=!=(4=H4-^"L[---77!$---7` ` ` ` =---------$ : Information note IOC/EC-XLV/Inf.1 Working arrangements during the IOC 45th Executive Council (June 2012) This note has been drafted in order to assist Member States in anticipating the working arrangements for this session of the Executive Council in addition to the information provided in the invitation letter ( HYPERLINK "http://www.ioc-unesco.org/index.php?option=com_oe&task=viewDocumentRecord&docID=8850" Circular letter, 2432). Delegates are kindly reminded that the session is paperless. The documentation is available on line at  HYPERLINK "http://www.ioc-unesco.org/ec-45" http://www.ioc-unesco.org/ec-45. The documentation is decision- and resolution-oriented and available in the four working languages of the Commission. Draft decisions and resolutions will be discussed, worded and decided upon following the plenary discussion of each agenda item. Draft decisions and resolutions will be projected and amended as necessary on the screen during the discussion of an item. Draft Decisions In order to re-enforce the decision-oriented nature of the Executive Council, the documentation proposes for each agenda item a draft decision that is drafted in a formal manner with a preambular and the action part. Draft Resolutions Draft Resolutions whose scope is defined in the 6th Draft Revised Guidelines for the Preparation and Consideration of Resolutions, Decisions and Recommendations ( HYPERLINK "http://www.ioc-unesco.org/index.php?option=com_oe&task=viewDocumentRecord&docID=9036" Working doc. IOC/EC-XLV/2 Annex10), shall be submitted in writing to the IOC Executive Secretary at least 36 hours before the opening of the session, i.e. no later than Sunday 24 June, 10:00 p.m. Adoption of the report In pursuance of the method of reporting initiated at the 43rd Executive Council in 2010 and taking into account the current financial and time constraints, only the decisions and resolutions approved during the session will be available in all languages throughout the session. The draft Summary Report will be prepared by the secretariat during the session (English only) and will not be adopted in plenary. At the end of the session the Chair will deliver (under agenda item 6) a summary of the discussions. In accordance with IOC Rules of Procedure (XV-48-1) the remaining parts of the draft Summary Report will be approved by correspondence after the session, if required by the Executive Council. Report Text Draft Summary Report text on each agenda item will follow a strict template comprising: (1) A brief synopsis of the presentation; (2) an alphabetical list of those Member States who submitted a written statement to be captured in the report; and (3) The Decision decided in plenary. Under Item 6 of the agenda Closure, Member States will decide on the format of the Summary Report. It is proposed that the report comprises the following parts: The compilation of all decisions and resolutions adopted during the session in the languages. A report on each agenda item as above A narrative of the Chairs Summary of the discussions of the Session. An Annex consisting of the Member States interventions as commented and completed by EC Member States during and after the session but not later than one month after the closure of the session. Member State interventions will be included verbatim, with no translation. Reports of the sessional committees if required The list of participants All other annexes as necessary. Member State Interventions Individual Member States are invited to submit the text of sessional interventions to  HYPERLINK "mailto:ioc_intervention@unesco.org" ioc_intervention@unesco.org, to be included in the annex of the report verbatim. Member State intervention submissions are not subject to review and will be presented as delivered to the Secretariat. All statements received in this email address before midnight on the day the agenda item is considered will be published in an annex to the report. A template submission form is attached to this note. The Annex of Member State interventions will not be adopted in plenary. Single Point of Contact The single secretariat point of contact for issues related to the report of the Executive Council is Tom Gross. A dedicated email address ( HYPERLINK "mailto:ioc_intervention@unesco.org" ioc_intervention@unesco.org) has been set up for Member States to communicate with him, beginning immediately and ending one month after the closure of the session in case the report is approved by correspondence after the session. Languages Interpretation in English, French, Spanish and Russian will be provided during the plenary session from Tuesday 26 to Thursday 28 June. The working documentation is available in the four working languages of the Commission. Draft decisions and resolutions will be made available to delegates in the languages throughout the session. Internet access Wifi in the meeting rooms: Connect to: HQ-AIR-PUB User: hq-air Password: uneswifiIn addition two computers and a printer are available for delegates in Room VI behind the registration desk.     !"$78?IJLikl= > ~obXJX9J!jh-U^JmH sH jh-U^JmH sH h-^JmH sH hxDh-^JmH sH hPvw>*\^JaJmH sH %h-h->*H*\^JaJmH sH h->*\^JaJmH sH "hxDhPvw>*\^JaJmH sH he>*\^JaJmH sH h>*\^JaJmH sH h6hPvw^JaJh6h6^JaJh6h65^JaJh6hPvw5>*^JaJ"#$kl   7lgd* $ 7la$gdPvw$ 7la$gdPvw  7lgdPvw  7%gd6 # $ Q R q r s 5 > °ِ٘tbWOGOGO?Oh-mH sH hLmH sH hEmH sH h0\hEmH sH #jh-0JU^JaJmH sH  h]:h-0J^JaJmH sH h0\h-mH sH jh-Uh0\h-5^JmH sH hE^JmH sH "hxDh->*\^JaJmH sH hPvw^JmH sH hxDh-^JmH sH h-^JmH sH jh-U^JmH sH h-h-0J^JmH sH    5 i غدءؒzjWjFj hJh~0J^JaJmH sH %j3hJU^JaJmH sH jhJU^JaJmH sH h~^JaJmH sH hJ^JaJmH sH hi h~^JaJmH sH h0\h~H*^JmH sH h~5^JmH sH hE^JmH sH hL^JmH sH hY^JmH sH h~^JmH sH hEmH sH hc/5mH sH h0\hE5mH sH  S\i34;Af念|||rhr|[h0\hJ^JmH sH hL^JmH sH h* ^JmH sH hc/^JmH sH h ^JmH sH h2*^JmH sH hxDhJH*^JmH sH hxDhJ^JmH sH hJ^JmH sH h0\hJ5^JmH sH h~^JaJmH sH hc/^JaJmH sH hJ^JaJmH sH hJhJ^JaJmH sH ! \?34XcAۏ{ۭ{{nc[cjh2*Uh0\h2*mH sH hxDhd^JmH sH hd^JmH sH hc/^JmH sH h>Y^JmH sH hp-^JmH sH h^JmH sH hY^JmH sH hPvw^JmH sH h* h ^JmH sH h* hPvw^JmH sH h ^JmH sH hxDhPvw5^JmH sH hxDhPvw^JmH sH #\'4d}566  7lgdPvwgdPvw$ & F 7^7`a$gd0\$a$gdPvwAB]^  6m}͟~qg]Shp-^JmH sH hd^JmH sH jhY0JUh63hY0JmH sH h63hYmH sH jhYUhxDhPvw5^JmH sH hxDhPvw^JmH sH h2*^JmH sH hY^JmH sH hxDh2*^JmH sH h2*mH sH h0\h2*mH sH jh2*0JUh0\h2*0JmH sH jh2*U567GHst    ÷ìÙhcejhceUhBJh0\mH sH hp-mH sH he_^h0\mH sH h63h0\5mH sH h0\mH sH hmH sH h=* mH sH h0\h=* 5mH sH hP*^JaJmH sH 67GHd{   bkdf$$IfF0% t0644 lapyte_^$If $Ifgd0\gd0\  gd0\ < 00&P 1h:pPvw. 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