ࡱ> '` bjbjLULU c8.?.?l$@l4l4l4P45d@e@6L6(6668RQ9$u9HeJeJeJeJeJeJe$ghjneL8"8LLne66)e S S SL$66HeRLHe S STc d646 P9l4Pc e<e0eckQk( dk d9z@RDWHR999neneRX999eLLLL@@d@@@@@  ASK PtN "Please type part number (for headers)" \* MERGEFORMAT 1 Restricted distribution IOC-XXVI/3 prov. Pt.4 Paris,  DATE \@ "d MMMM yyyy" 3 July 2011 Original: English  INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) Twenty-sixth Session of the Assembly Paris, 27 June - 5 July 2011 DRAFT SUMMARY REPORT Part  FILLIN "Please type part number (for title)" \* MERGEFORMAT 4 (Agenda items  FILLIN "Please enter agenda items covered in this part" \* MERGEFORMAT 4.5, 4.6, 7.6, 8.1, 8.2, 8.3, 8.4, 9.1, 9.2, 9.3, 9.4, 9.5) 4.5 PROPOSAL FOR A NEW IOC GOVERNANCE STRUCTURE IN AFRICA The Chairs of the IOCEA and IOCWIO Regional Committees, Jean Folack and Mohamudally Beebeejaun, introduced this item. At its Forty-third Session, the Executive Council, through Resolution EC-XLIII.8, requested the IOCEA and IOCWIO Chairs, with the assistance of the Executive Secretary, to prepare a proposal on the establishment of an IOC Sub-Commission for Africa, building on IOCEA and IOCWIO, and in accordance with the Guidelines for the structure and responsibilities of the subsidiary bodies of the Commission and for the establishment of decentralized offices (doc. IOC/INF-1193), and to present it, in accordance with Rule of Procedure 8.1(f), to the consideration of the present Assembly. IOCWIO and IOCEA were both established as major Subsidiary Bodies of the Commission with the statute of Regional Committees, by, respectively, Resolution XI-9 as IOC Regional Committee for the Cooperative Investigation in the North and Central Western Indian Ocean (formerly IOCINCWIO) and Resolution EC-XVII.7 as IOC Regional Committee for the Central Eastern Atlantic. These Regional Committees coordinate and facilitate the development and implementation of IOC activities in their respective regions. The focus of the two Regional Committees is on enhancing national capabilities in marine science and ocean services through cooperation between the Member States from the region and with those from other regions. Irrespective of their regional membership, Member States in these regions participate actively in various regional and international marine programmes, such as ODINAFRICA, GOOS-AFRICA, GLOSS, Capacity Building, and multi-hazard early warning systems, with good results. The lack of regional secretariats has been recognized as a hindrance to the development of IOCEA and IOCWIO. Project Offices were established for IOCWIO (at KMFRI, Mombasa, Kenya, from 2000 to 2004; and UNESCO Nairobi Office from 2004 to 2009), and for IOCEA (at NIOMR, Lagos, Nigeria, from 2002 to 2004). The Assembly welcomed the proposal for the establishment of a Sub-Commission for Africa, prepared by the IOCEA and IOCWIO Chairs, which was endorsed by the IOCWIO at its Eighth Session (Grand Bay, Mauritius, 2527 May 2011). The Assembly recognized that a IOC Sub-Commission for Africa would strengthen IOCs presence in Africa, increase the effectiveness of its actions, and give concrete effect to the priority accorded to Africa. The proposed Sub-Commission would provide a mechanism for improving collaboration between other regions and Member States with Africa. Germany, India and Japan highlighted their ongoing research, training and fellowship programmes that could be of benefit to the Member States from the region. The Assembly adopted Resolution XXVI-(4.5). 4.6 PARTICIPATION IN UN CONSULTATIONS AND COORDINATION: REGULAR PROCESS FOR GLOBAL REPORTING AND ASSESSMENT OF THE STATE OF THE MARINE ENVIRONMENT, INCLUDING SOCIO-ECONOMIC ASPECTS MrAlan Simcock, Co-coordinator of the UNGA Group of Experts on the Regular Process, provided an overview of the latest developments related to the Regular Process. The presentation focused in particular on the outcomes of the September 2010 and February 2011 meetings of the Ad Hoc Working Group of the Whole, held in New York at the UN Headquarters. The recommendations in UN Resolution 65/37 (adopted by the UNGA in December 2010) were to: set the deadline for the first integrated assessment under the first cycle of the Regular Process as 2014; establish an Ad Hoc Working Group of the Whole composed of all UN Member States that will oversee the implementation of the Regular Process; invite, through the UN Secretary-General, IOC, UNEP, IMO and FAO to provide scientific and technical support to the Regular Process; establish a group of experts (appointed by UN Member States), as an integral part of the Regular Process, to prepare the assessment report, and, as a first step, develop a set of options necessary to achieve the deadline of 2014; appoint UN/DOALOS as the Secretariat of the Regular Process; establish a UN Trust Fund to support the Regular Process and invite Member States and other organizations to contribute to the Trust Fund and to make other contributions. MrSimcock informed the Assembly that a number of issues concerning the implementation modalities of the Regular Process will be discussed at the Second Meeting of the Ad Hoc Working Group of the Whole, to be held at UN Headquarters, on 2728 June 2011. These include: (i) the proposal to organize a set of regional workshops in the first year of the Regular Process, in order to facilitate dialogue between the Group of Experts of the Regular Process and representatives and experts from States and relevant intergovernmental organizations; (ii) the means of nominating a pool of experts that would be required to support the development of the first integrated assessment; and (iii) a possible outline for the first global integrated assessment report. The IOC Technical Secretary, MrJulian Barbire, then provided an overview of document IOC/INF-1282, which proposes possible IOC programmatic contributions to the Regular Process, in response to the needs identified by the UN Group of Experts on the Regular Process and the relevant provisions in UNGA Resolution 65/37B. If requested by the Ad Hoc Working Group of the Whole or the UN/DOALOS Secretariat, IOC in collaboration with other UN partners, such as UNEP, would be able to provide scientific and technical support to: (i) assist with the information and data management component; (ii) the organization of regional workshops on the Regular Process; (iii) the conduct of capacity-building activities; and (iv) the provision of assessment products, results and data to the Group of Experts on the Regular Process. LornaInniss, Co-coordinator of the UNGA Group of Experts on the Regular Process, reported on the outcome of the second meeting of the Ad Hoc Working Group of the Whole. She informed the Assembly that agreement had been reached on a number of issues, including: (i) the scope and organizational arrangements of the Regular Process Regional Workshops that will take place from now to April 2012; (ii) the criteria for appointing experts; (iii) the establishment of a Bureau composed of 15 UN Member States to oversee the work of the Group of Experts on the Regular Process; (iv) modalities for developing the outline of the final global assessment report; and (v) the terms of reference for the UN Group of Experts on the Regular Process. In addition, the IOCUNEP proposal to develop a web-based clearing-house mechanism that would incorporate the GRAME Database (Marine Assessment Database) was welcomed and further discussion between the Regular Process Secretariat and IOC and UNEP was encouraged. The Assembly welcomed the positive development achieved at the Second Meeting of the Ad Hoc Working Group of the Whole and welcomed the engagement of relevant UN organizations and programmes in the establishment of the Regular Process. The Assembly re-emphasized the key role that IOC can play, based on its expertise and mandate, in supporting the objectives of the Regular Process, and welcomed the proposed area of support identified by the IOC Secretariat in document IOC/INF-1282. The Assembly encouraged the Executive Secretary to further identify and elaborate areas and modalities of cooperation, based on the expertise of the Commission, through discussion with UN/DOALOS, and to report on these discussions at the Forty-fifth Session of the Executive Council. The Assembly stressed the need for the Regular Process to build on the scientific work of regional mechanisms, such as the UNEP Regional Seas programmes and conventions and the IOC Regional Subsidiary Bodies. The Assembly called upon IOC Member States and the Regional Subsidiary Bodies to actively participate in the Regular Process Regional Workshops foreseen for the next 12 months. The Co-Chair of the IODE Committee expressed its availability to assist with the data and information component of the Regular Process, if requested, pending the availability of resources. 7.6 REPORT OF THE TENTH SESSION OF THE IOC INTERGOVERNMENTAL PANEL ON HARMFUL ALGAL BLOOMS (IPHAB-X) HAB AND GEOHAB PROGRAMME The newly elected Chair of the IOC Intergovernmental Panel on Harmful Algal Blooms (IPHAB), Robert Magnien (USA), in accordance with Rule of Procedure 8.1(j), introduced the item and presented the report, work plan, resolutions and recommendations of the Tenth Session of the IOC Intergovernmental Panel on Harmful Algal Blooms (UNESCO, Paris, 1214 April 2011). The IPHAB Chair reported on major achievements, including: (i) developments within GEOHAB, notably the launch of the GEOHAB (Marine Geological and Biological Habitat Mapping) Research Plans for the Core Research Projects in Fjords and Coastal Embayments and the development of a research plan for Benthic HABs; (ii) development of the regional activities within ANCA (Algas Nocivas del Caribe), FANSA (Floraciones Algales Nocivas en Sudamrica), HANA (Harmful Algae of North Africa) and WESTPAC-HAB; (iii) the implementation of ten training courses and training-through-research projects; (iv) results from the ICESIOC Working Group on the Harmful Algal Blooms Database (WGHABD) and the ICESIOCIMO Working Group on Ballast and Other Ship Vectors (WGBOSV); (v) the continued development of the integrated IPHABIODE Harmful Algae Information System; (vi) the continued publication of the IOC Harmful Algae News; and (vii) the IOC co-sponsorship of international HAB conferences. Through its working groups, task teams and regional groups, the IOC/HAB Programme directly engages close to 400 people. A community of 2,000 people receive the printed version of Harmful Algae News. The international Panel on Harmful Algal Blooms decided, at its Tenth Session (IPHAB-X), its priorities for the coming biennium, through seven Resolutions: (i) Regional HAB Programme Development; (ii) Biotoxin Monitoring, Management and Regulations; (iii) the GEOHAB Research Programme; (iv) Harmful Algae and Desalination of Seawater; (v) Revision of the terms of reference for the Task Team on Algal Taxonomy; (vi) Harmful Algae and Global Change; and (vii) Harmful Algae and Fish-killing Marine Algae. The Panel also adopted a revised strategy for IPHAB and a focus for activities on the transfer and introduction of HAB species by human activity, such as shipping (ballast water). The Chair requested the assistance of the Assembly in ensuring participation in IPHAB by all IOC Member States and called for wide recognition of IPHAB in appropriate national agencies and institutions. He also urged Member States to carefully match the HAB Programme Work Plan with national priorities and potential funding in order to actively interact with and support its implementation. The Assembly welcomed the results delivered by IPHAB and noted their valuable contribution to the IOC High-Level Objectives, as well as their relevance to national priorities regarding HAB. The Assembly acknowledged the contribution of GEOHAB to the foundation of the ability to forecast harmful algal events. The Assembly emphasized the importance of the regional IOC/HAB groups. The Assembly noted that there has been less focus on activities in the western Indian Ocean than in other regions, but acknowledged that activity focus reflects engagement and requests from Member States, as well as the seriousness of harmful algal events in the respective regions. The Assembly expressed its appreciation of the stable and longstanding cash and in-kind support provided by Spain and Denmark for the IOC Science and Communication Centres in Vigo and in Copenhagen, respectively, and acknowledged their continued vital role in developing and implementing the HAB Programme. The Assembly adopted Resolution XXVI-(7.6). 8. MANAGEMENT PROCEDURES AND POLICIES LEADING TO THE SUSTAINABILITY OF COASTAL AND OCEAN ENVIRONMENT AND RESOURCES [HLO 4] PROGRESS REPORT ON THE IMPLEMENTATION OF THE OCEAN SCIENCES SECTION WORKPLAN The Head of the Ocean Sciences Section (OSS), Luis Valds, introduced this item. The Assembly, at its Twenty-fifth Session, adopted the OSS Work Plan and reaffirmed its view that the priorities of the IOC Ocean Sciences Section should respond to the IOC Medium-term Strategy and follow the recommendations of the ad hoc Advisory Group for the IOC Ocean Sciences Section, as these are the two axes that define the framework for the current work plan of the OSS. The Head OSS informed the Assembly of: (i) the implementation of the Work Plan and the progress achieved; (ii) a review of the completed and the ongoing activities; and (iii) the delays and difficulties in the implementation of some specific activities. Progress was achieved in, for example, coordination of projects, outreach and capacity-building. DrValds also remarked the importance of the analyses of trends as a strategic tool to engage and prepare IOC for the future, and therefore to react in due time to new elements that threaten the marine environment. Two emerging issues, geo-engineering and microplastics, were addressed during the last biennium, using extra-budgetary funds. In terms of publications, OSS is progressively moving towards a peer-review practice. All the scientific papers and articles prepared by the OSS Section were submitted for external review and some were translated into several languages. The organization of international conferences and symposia is also an important outreach activity and IOC/OSS is very active in the promotion and organization of some important events (e.g. The International Symposia on the Effects of Climate Change on the Worlds Oceans and on the Ocean in a High-CO2 World). The biennium has witnessed significant progress with the integration of the OSS science programme with other IOC and UNESCO Science Sector programmes. More attention was given to presenting the scientific work in a policy context, emphasizing the usefulness of results and products. Even if a common Secretariat strategy on fundraising has been successful, the lack of resources continues to be a limiting factor in the effort to ensure the full implementation of the OSS Work Plan. Reaching a critical mass of high-quality professionals remains a priority, owing to the increasing demand by Member States for duties and competences in ocean sciences. The Head of OSS invited the Member States to provide staff secondments and extra-budgetary funds to allow the full execution of the OSS Work Plan. The Assembly thanked Luis Valds for his progress report and recognized the advances made during the biennium. The Assembly requested the Executive Secretary to reconvene the Ad hoc Advisory Group for the IOC Ocean Sciences Section to help in the preparation of next Medium-term Strategy and the prioritization of the OSS activities. 8.2 INTEGRATED COASTAL AREA MANAGEMENT PROGRAMME (ICAM) The ICAM Technical Secretary, Julian Barbire, presented an overview of the implementation of the ICAM Programme over the last 10 years and highlighted the need to review the objectives of the Programme in view of the development of ecosystem-based management approaches to Integrated Coastal Area Management around the world. He presented a number of proposed programme objectives, activities and expected results, a strategy for implementing these, and various options for providing regular strategic guidance to the Programme (Document IOC-XXVI/2Annex11). He stressed the emergence, under IOC leadership, of new tools, such as Marine Spatial Planning (MSP), which provides opportunities for multi-scale, nested ocean governance. In recent years, the programme has also increasingly incorporated consideration of climate-change impacts, adaptation and impact mitigation strategies, as well as promoting alternative livelihoods for coastal communities. He highlighted the need to promote ICAM at the regional and national levels, and that, in response to the needs identified by IOC Regional Subsidiary Bodies (RSBs), the ICAM Programme had been successful in attracting extra-budgetary resources for implementing a number of projects, mostly at the regional level, and in transferring and applying some of the global methodologies, through the development and implementation of field projects. The Assembly welcomed the overview of the implementation of the ICAM Programme as presented and endorsed the proposed Programme objectives, except that Programme Objective 1 should be replaced by the following: Objective 1: Increase our collective capacity to respond to change and challenges in coastal and marine environments through further development of such science-based management tools as Integrated Coastal Area Management, Marine Spatial Planning, Ecosystem-Based Management, and Large Marine Ecosystem Approach. The Assembly identified a number of issues that should be strengthened in the ICAM Programme: (i) the undertaking of an evaluation of the societal benefits of ICAM; (ii) an increased interaction of ICAM with Regional Subsidiary Bodies, in order to support regional ICAM needs of IOC Member States; and (iii) an evaluation of national ICAM implementation. The Assembly encouraged further collaboration of ICAM with other IOC programmes, such as IODE and GOOS, particularly in supporting the development of coastal atlases and marine assessment methodologies, and welcomed the renewed collaboration with the UNESCO World Heritage Marine Progamme, as well as with other sectors of UNESCO. The Assembly, recognizing the importance of ICAM for Member States and the need for them to be regularly informed about the programme, decided that ICAM should be included on the agenda of every session of the Assembly. In terms of the requirement for providing strategic guidance to the ICAM Programme, the Assembly considered that the Adhoc Advisory Group for the Ocean Sciences Section, which will be reconvened to provide strategic guidance to the work of this Section, should include ICAM within the scope of its mandate. Japan requested that a practical plan of action describing IOC/ICAM regional and global interventions be presented to Executive Council at its Forty-fifth Session, for consideration. WMO highlighted its support to the ICAM Programme and the fact that WMO Members had requested JCOMM to further extend its close collaboration with ICAM. He also informed the Assembly of WMOs co-sponsorship of the new ICAM Technical Working Group on Hazard Awareness and Mitigation in ICAM, which will review and update the existing guidelines with focus on societal benefits. 8.3 WORLD ASSOCIATION OF MARINE STATIONS (WAMS) The Chair of the World Association of Marine Stations (WAMS), Michael Thorndyke, introduced this item. This item was added to the agenda by the Executive Secretary, in accordance with Rule of Procedure 8.1(g), in light of the relevance of WAMS to IOC programmes. DrThorndyke explained that the World Association of Marine Stations is a new and timely initiative that seeks to federate existing regional networks of marine research stations into a coordinated organization so as to address global issues concerning the Oceans, Regional Seas and Coasts. He informed the Assembly that the WAMS Steering Group includes representatives of the European [Network of] Marine Research Institutes and Stations (MARS), the North American Marine Laboratories [Network] (NAML), TMN, the Japanese Association of Marine Biology (JAMBIO) and the Partnership for Observing the Global Oceans (POGO). Most marine stations have extensive and valuable reference collections of local and exotic marine fauna, and many of them are able to study a wide range of pelagic organisms and benthic taxa using modern state-of-the-art tools, including genomic analysis. This continuity of research has led to the acquisition of long-term data sets that today form a most valuable critical baseline against which human impacts may be assessed. These data sets are already proving to be a key resource for OBIS, and therefore, a closer cooperation with IOC will facilitate this even more as marine stations remain at the forefront of advanced technological tools. The Assembly welcomed the WAMS initiative and supported the implementation of joint IOC activities with WAMS. 8.4 REPORT ON ICSU VISIONING PROCESS ON SCIENCE FOR SUSTAINABLE DEVELOPMENT The Executive Director of the International Council for Science (ICSU), Deliang Chen, introduced this item. He informed the Assembly that the ICSU Earth System Visioning process was established, in 2011, to identify critical questions that need to be addressed to ensure Earth System Sustainability. This process and the new challenges will undoubtedly affect marine sciences and research. In 2009 ICSU established a wide consultation to outline options for an overall framework for global environmental change research and its policy relevance. The Earth System Visioning process engaged the scientific community to explore options for a holistic strategy that would involve the full range of sciences and humanities and actively engage stakeholders and decision-makers. The consultation, established in collaboration with the International Social Science Council (ISSC), led to the identification of the five Grand Challenges, key scientific questions for Earth System research for the next decade, already broadly accepted by the research community as well as funding agencies. The process concluded that a new overarching structure is needed for integrated research to respond effectively to these Grand Challenges, and that the current structures need to evolve accordingly. During the Earth System Visioning process, ICSU and ISSC developed a key partnership with the Belmont Forum, a high-level body comprising some of the worlds main funders of environmental change research, to develop the concept of a major new integrated research initiative. Together, they initiated an Alliance to establish a new 10-year Earth System Sustainability Initiative. The Alliance has grown to include the UN Environment Programme (UNEP) and the UN University (UNU) and is seeking participation of other partners who are engaged in global environmental change research and operational service provision (WMO, UNESCO, IOC). The Alliance established a Transition Team that will lead, on its behalf, the 18-month design and early implementation phase of the Initiative, starting on 1 June 2011, until a permanent governing body is appointed. The Initiative will be launched in 2012 in two stages: at the Planet Under Pressure Conference (March), and at the Rio+20 UN Conference on Sustainable Development (June). The goals of the new Initiative are to: (i) deliver at global and regional scales the knowledge that societies need to effectively address global change while meeting economic and social goals, by answering the most pressing questions the world needs answered in the context of securing human development in an era of rapidly escalating global environmental risks; (ii) coordinate and focus international scientific research to address the Grand Challenges arising from the ICSU Visioning and Belmont Forum processes; and (iii) engage a new generation of researchers in the social, economic, natural, health, and engineering sciences in global sustainability research. Key criteria comprise: partnership among funders, scientists, users, service providers (co-design); strong regional nodes; a cutting-edge network structure; active engagement with decision-makers; and active engagement of the full range of disciplines. The UK considered this as an opportunity to raise the profile of ocean research in WCRP and encouraged IOC to be involved, as it provided an opportunity to influence work on marine ecosystems. The UK also emphasized that even if there were changes in high-level structures, it will be important for continuity in individual projects, such as CLIVAR, for example. 9.1 REPORT BY THE CHAIRPERSON OF THE FINANCIAL COMMITTEE ON THE IOC DRAFT PROGRAMME AND BUDGET FOR 2012-2013 (DRAFT 36/5) The Chair of the Financial Committee, Savi Narayanan, reported on the work of the Committee in accordance with Rule of Procedure 8.1(c). She thanked the Secretariat for the support provided. The Committee met six times, with the participation of twenty countries and one observer. The Committee concluded that the 20102011 budget was implemented consistently with the Governing Bodies recommendations. Further improvements can be made in reporting on extra-budgetary contributions that do not enter the UNESCO budgetary flow. Based on the work carried out by the Intersessional Financial Advisory Group, the Financial Committee further refined the Biennial Priorities and Implementation Strategy for 20122013. The Financial Committee also recommended that the person responsible for each of the IOC programmes ensure that appropriate measurable performance indicators are identified along with concrete expected results. The Financial Committee noted that the proposed IOC Programme and Budget for 20122013 (36C/5), as presented by the Executive Secretary, was based on a budget envelope representing a zero real growth (ZRG) as compared to the 35C/5. However, the 186th Session of the Executive Board of UNESCO requested the Director-General to present at the 187th Executive Board an alternative Draft Programme and Budget for 20122013 (36C/5) based on a budget envelope representing a zero nominal growth (ZNG) as compared to the 35C/5. The Committee noted that, for IOC, this will imply a significant difference and will adversely impact the delivery of, not only the current work plans, but also of any other actions arising from the discussion at this Assembly. Based on the challenges experienced in reviewing the draft resolutions (DRs), the Financial Committee made a number of concrete recommendations as to how the DRs need to be prepared in the future, particularly in relation to identifying the source of funding, implications for the regular programme, and staff time. Detailed recommendations on the preparation of the draft resolutions are contained in the full report of the Chair (Annex ___ to the Summary Report). The Committee noted that, according to its terms of reference, the Intersessional Financial Advisory Group established by the Executive Council at its Forty-first session (Paris, 24 June1 July 2008), needs to be reconstituted at each session. The Assembly decided to reconstitute the Intersessional Financial Advisory Group for the next intersessional period and requested the Executive Secretary to invite Member States membership through a circular letter. The Committee approved the budget as presented and reviewed the draft resolutions, with the understanding that, upon receiving the decision from UNESCO, IOC will work with the Intersessional Financial Advisory Group to revise the budget based on the agreed set of criteria, which include achieving efficiencies related to governing body meetings and ensuring limited impacts on programmes such as climate, particularly in relation to Africa and SIDS. Detailed information is provided in the Chairs report annexed to this Summary Report. The Financial Committee noted the initiative of GOOS to streamline its governance and recommended that any efficiency achieved be in high priority programmes, not necessarily in the same HLO. Regarding extrabudgetary funding, the Committee invited the Executive Secretary to present a more elaborate fundraising strategy for the IOC to the next session of the Executive Council. The Assembly thanked the Chair of the Financial Committee for the excellent quality of the accomplished work and the clarity of the report. The Assembly expressed its appreciation for the effort of the Director-General of UNESCO to increase the IOC budget for 20122013 by 13% in the zero-real-growth scenario and confirmed the intention of the IOC Member States to advocate in the meetings of the Governing Bodies of UNESCO that this increase be maintained. The Assembly recommended that the IOC should strive to improve the ratio between the budget allocated to staff and to activities. The Assembly stated that further efficiencies can be gained from the streamlining of the work of the Governing Bodies. The Assembly entrusted the newly elected Officers of the Commission to look into ways to achieve this. The Assembly adopted the IOC Programme and Budget for 20122013, as included in Resolution XXVI-(9.1). 9.2 ELECTIONS OF THE OFFICERS OF THE COMMISSIONAND MEMBERS OF THE EXECUTIVE COUNCIL The Chair of the Nominations Committee, DavidPugh, introduced this item. He informed the Assembly that all the nomination forms received by the Committee were valid and had therefore been forwarded to the Assembly as document IOC-XXVI/NOM/WP3. Subsequently, there were four changes: (i) Italy withdrew its candidacy to the Executive Council and communicated this in a letter to the Chair of the Nominations Committee; (ii) Mauritius withdrew its candidacy to the Executive Council and communicated this in a letter to the Chair of the Nominations Committee; (iii) The Assembly decided to accept a nomination from Grenada which had been filed after the deadline of 24 June 2011, 17:30. (iv) The Bolivian Republic of Venezuela announced in plenary that it had withdrawn its candidacy to the Executive Council. The Assembly noted that: (i) Grenada, the Democratic Republic of the Congo, Niue, and Tuvalu had joined IOC since the Twenty-fifth Session of the Assembly (the present grouping of IOC Member States for the purpose of election to the Executive Council is included in Annex ___ to the Summary Report); (ii) the number of seats on the Executive Council had not changed since the Twenty-fifth Session of the Assembly; and (iii) following the adoption of Resolution XXV-15 concerning the expansion of the quota of seats of Group II, the allocation of seats for Groups I and II, starting from the Forty-fifth Session of the Executive Council, would be 10 seats for Group I and 3 seats for Group II. The quota of seats for Groups III, IV and V remains unchanged. 9.2.1 Election of the Chair of the Commission The Assembly noted that there was only one candidate for the position of Chair. DrSang-Kyung Byun (Republic of Korea) was therefore elected by acclamation. 9.2.2 Election of the Vice-Chairs of the Commission The Assembly noted that there was only one candidate for each of Electoral Groups I, II, III and IV for the positions of Vice-Chair. The following were therefore elected by acclamation: Dr Peter Haugan (Norway) (Group I) Dr Atanas Palazov (Bulgaria) (Group II) Captain Frederico Antonio Saraiva Nogueira (Brazil) (Group III) Dr Yutaka Michida (Japan) (Group IV). For Group V there were two candidates: Dr Mohamed Ahmed Mohamed Said (Egypt) and Dr Adot Blim Blivi (Togo). The Chair of the Nominations Committee invited Mr Evangelos Papathanafsiou (Head of Delegation for Greece) to introduce DrMohamedAhmedMohamedSaid, and MsElizabeth Manga (Permanent Delegate of Cameroon to UNESCO) to introduce DrAdot Blim Blivi (Togo). DrBlivi (Togo) was elected as Vice-Chair for Group V. Election of the Members of the Executive Council The Assembly noted that there were 11 candidates for the remaining Member State seats on the Executive Council for Electoral Group I, and that the number of those remaining seats was 9. The Assembly noted that there were 4 candidates for the remaining Member State seat on the Executive Council for Electoral Group II, whereas the maximum number of those seats was 2. The Assembly noted that there were 8 candidates for the remaining Member State seats on the Executive Council for Electoral Group III, which was the maximum number of those seats. The candidate Member States were therefore declared elected. The Assembly noted that there were 7 candidates for the remaining Member State seats on the Executive Council for Electoral Group IV, which was the maximum number of those seats. The candidate Member States were therefore declared elected. The Assembly noted that there were 8 candidates for the remaining Member State seats on the Executive Council for Electoral Group V, whereas the number of those remaining seats was eight. The candidate Member States were therefore declared elected. After a ballot to elect the representatives to the Executive Council from Electoral Groups I and II, the Assembly elected Belgium, Canada, France, Germany, Portugal, Spain, Turkey, United Kingdom, and United States of America to the Executive Council for Group I, and Croatia and the Russian Federation for Group II. The membership of the Executive Council for the next intersessional period and the Twenty-seventh Session of the Assembly is given in Annex ___ to the present Summary Report. 9.3 REVISION OF THE EXISTING GUIDELINES DEALING WITH DRAFT RESOLUTIONS AND IDENTIFICATION OF OTHER POTENTIAL UPDATES OF THE IOC MANUAL The Chair of the Resolutions Committee, David Palmer, introduced the first part of this item, recalling that the Executive Council, at its Forty-third Session (doc. IOC/EC-XLIII/3, para.209-214 and IOC/EC-XLIII/Decision,10), requested the Executive Secretary, in consultation with present and past Chairs of the Resolutions Committee, to prepare a revised version of the Draft Guidelines, taking into account comments received at the Forty-third Session of the Executive Council and present it, in accordance with Rule of Procedure 8.1(f), to the present Assembly. The Assembly noted progress made with the revision of Guidelines for the Preparation and Consideration of Draft Resolutions (section 9 of the IOC Manual, IOC/INF-785, 1989), as given in document IOC-XXVI/2Annex14. MrPalmer informed the Assembly that the Resolutions Committee had made an additional review of the Guidelines but had been unable to finalize a comprehensive review and redraft of the paper to be presented to the Assembly. He suggested that some legal issues, such as the adoption of resolutions by subsidiary bodies should be clarified by the UNESCO Legal Affairs office. He further suggested that the review should be continued by an intersessional working group. Argentina, Australia, Brazil, France, Japan, Mexico, U.K., and U.S.A. expressed their willingness to participate in the intersessional working group. The report of the Resolutions Committees Chair is given in Annex ___ to this Summary Report. The Chair of the Financial Committee, Savi Narayanan (IOC Vice-Chair responsible for finance), pointed out that draft resolutions should better reflect sources of funding or lack of financial implications as well as additional staff workload. The Assembly requested the Executive Secretary, with the advice of the IOC Officers, to further develop the Guidelines, and: (i) provide a preamble in the document clarifying the intent of the guidelines within the context of the Statutes and Rules of Procedure, and of other documentation of IOC, including the extent to which they are binding; (ii) take into account the specific advice and suggested revisions provided by the Resolutions Committee in its review of the Draft Guidelines; (iii) explicitly repeat the relevant parts of the Rules of Procedure at the head of each Section, to ensure that the guidelines are providing additional clarification and not re-interpreting the Rules of Procedure; (iv) seek any other specific drafting guidance, as may be necessary. The Assembly established an intersessional open-ended working group for the revision of the Guidelines for the Preparation and Consideration of Draft Resolutions to be chaired by one of the newly elected Vice-Chairs, to assist the Executive Secretary in the revision of the Guidelines. It requested the Executive Secretary to issue a Circular Letter inviting Member States to participate in the intersessional working group, and decided that the working group shall work by electronic correspondence. The Assembly decided that the revised Guidelines should be presented to the Forty-fifth session of the Executive Council, in 2012, for adoption. Stefano Belfiore, of the Executive Office, introduced the second part of this agenda item. He informed the Assembly that the IOC Manual (IOC/INF-785), revised in 1989, is divided into three parts, devoted to: (i) Constitutional and Other Formal Texts; (ii) Subsidiary Bodies of the Commission; and (iii) Coordination and Information. Given the many changes in the work of the Commission since 1989, he proposed a new structure and content for the IOC Manual as an electronic publication facilitating ease of access and updatability. The Assembly welcomed the proposal for the revision of the IOC Manual, but stressed that, at this stage, the work must focus on the organization and presentation of existing material and not on revising the content. The Assembly requested the Executive Secretary to work with the Officers to produce an updated version of the IOC Manual as a comprehensive electronic compendium, and report progress to the Executive Council at its Forty-fifth session. The Assembly further requested the Executive Secretary to identify any parts of the Manual that may require revision, and provide a list of documents whose status may need clarification by the Commission. The Assembly noted that the update of the Manual should be a separate but parallel process to the revision of the Guidelines for the Preparation and Consideration of Draft Resolutions. 9.4 DATES AND PLACES OFTHE 27th ASSEMBLY AND THE 45th AND 46th SESSIONS OF THE EXECUTIVE COUNCIL The Executive Secretary reminded the Assembly of the proposal of the Executive Council at its Forty-fourth Session (Paris, 21 June 2011) to hold its Forty-fifth Session in the 26th and/or 27th weeks of 2012, to minimize overlap with other important meetings, as, for example, the UN Informal Consultation Process (ICP) and the WMO Executive Council. However, UNESCO conference services could only accommodate the IOC Executive Council session in the 27th week. The Assembly stressed the desirability of reducing, as far as possible, the duration of Governing Body sessions, as an economy measure, and envisaged five working days for the Forty-fifth Session of the Executive Council, recognizing, however, that the actual duration should be determined by the content of the Draft Provisional Agenda and be without prejudice to the quality of the debate. The Executive Secretary, bearing in mind the fact that the actual dates of the ICP session had not yet been decided, though falling within the period 25 June15 July 2012, therefore proposed the period 2529 June 2012, inclusive, for the Forty-fifth Session of the Executive Council, which would, at least, largely avoid calendar conflict with the ICP. For the Twenty-seventh Session of the Assembly, the Executive Secretary proposed 26 June9 July 2013. The Executive Council, acting as the Steering Committee for the Twenty-seventh Session of the Assembly, in accordance with Rule of Procedure 12(2), will therefore be convened on 25 June 2012. The Assembly accepted both proposals. During the intersessional period, the Executive Secretary had invited Member States for an exchange of views and experiences on the establishment, strengthening and work of National Oceanographic Committees (NOC). This initiative is part of an ongoing effort by the Executive Secretary to promote, strengthen and develop the concept of National Oceanographic Committees, called for in 1982 by the Assembly (Resolution XII-8). A sessional working group met on 23 and 28 June 2011 to discuss this matter; it was chaired by Julin ReynaMoreno (IOC Vice-Chair), with the IOC Deputy Executive Secretary and theTechnical Secretary for SC-WESTPAC acting as facilitators. The Assembly agreed to the inclusion of an item on the strengthening and work of National Oceanographic Committees on the agenda of the Forty-fifth Session of the Executive Council, in 2012. 9.5 THEMES OF THE A. BRUUN AND N.K. PANIKKAR MEMORIAL LECTURES AT THE 27th IOC ASSEMBLY The Executive Secretary briefly recalled the proposals already submitted by Member States to the Secretariat and her request, made at the Forty-fourth Session of the Executive Council, to Member States to submit other proposals and, in particular, to consider proposing both female and male lecturers. The Assembly welcomed the Executive Secretarys invitation and requested her to compile the proposals and to keep Member States informed.     IOC-XXVI/3 prov. Pt.4 page  PAGE 2 IOC-XXVI/3 prov. Pt. 4 page  PAGE 3 IOC-XXVI/3 prov. 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