ࡱ>  j)bjbjoo 4  \ <<8\0?N     E!E!E!t?v?v?v?v?v?v?7CERv?-E!E!E!E!I!v?m!  +?m!m!m!M!  t?m!E!t?m!m!R9<<p!Ma]!:x=?0?;+Fm!+F<<m!<\=E!E!E!< N:   Objectives Background and goal for data management task team The end of Godae is pointing out the evolution of the operational ocean community with large scale structures moving from an R&D status to an operational status and arrival of new small scale structures, all facing the changes in methodologies and technologies, and difficulties of solving all issues at once. Data management in Operation Oceanography needs consequently a jointly well defined mechanism to the ultimate goals 1) to have the needed environment for data assembler to run their model in an operational mode, and 2) to present and serve the largest user community with relevant, available, quality controlled and peer-reviewed datasets. To help define this mechanism, a Pilot Task Team has been set up to assess and determine the way forward for integrating data management from GODAE, US-IOOS, MyOcean and other activities in ocean science and prediction through JCOMM/IOC/WMO. The task members are: Frdrique Blanc, Tim Pugh, Bob Keeley; Steve Hankin. Terms Of Reference for data management task team Maintain/ expand visibility of existing operational ocean communities Who is in and why for including regional and temporal coverage, maturity and service level criteria, real time and long term preservation commitments. Create and maintain the Data Manager Mission Document Quick guides for manager including user scenarios, operational scenarios, organization around the data, architecture breakdown and interfaces, and crosscutting issues between ocean scientists and service manager. Create and expand the Interfaces Document Quick guides to explain functional interfaces and what is critical to be implemented at each layers, storage layer, file system layer, metadata base and data management, software layer, webportal, user applications, security Create and expand the Metadata Document Quick guides to explain what it is, why for, what is needed in terms of information, relationships between the information, standards for implementation and thesaurus, how to make them, how to publish them. Maintain/increase network of experts for community building, These network of experts will animate a forum to support and guide interlocutors, on the web but also identifying conferences where they can be met. They will also be main actors to build concrete interoperable bridges between operational oceanography systems. Statement of guidance and foreseen evolution in a support web (wiki collaborative framework) This collaborative framework overall objective is to synthesize and capitalize exchanges and discussions, pointing out shared processes and technologies and their adherence to standards, current R&D projects solving data management issues, but also non covered critical issues. Collaborative framework What is needed to make it happen, What is expected during the meeting Agreement on objectives and terms of reference Agreement on the documentation to be produced, Quick guides Proposal to initiate them from MyOcean documentation Other authors and workplan ? Agreement on related activities, - see annex - What is attended and how to conduct cross-cutting actions with other task teams ? Composition, organization and reporting ? Commitment of key actors (task members): Letter of mission from IOC for individual expert, Role & task identified and committed for each reference project or Member State mission, Should be in the heart of each one activity A permanent secretary to follow on actions and push issues Reporting ? ( ETOOFS Annual meeting Vector of communication Information posted on JCOMM web site News and yearly synthesis information, Operational oceanography systems database Forum Documentation wiki Agreement on key conferences not dedicated Measures of success (see also workplan) Operational oceanography systems and service provided identified on the web Co-Production of documentation on time, then JCOMM acceptance Number of experts involved Number of contacts in the forum Number of R&D issues posted What else ? Roadmap Of Activities and follow up of past actions A. Past actions WhenWhatAttended resultsCommentMay2009 Nice (France) Oceanobs 2009Evolution in data and product management for serving operational oceanography, a GODAE feedback (see CWP on HYPERLINK "http://www.oceanobs09.net"http://www.oceanobs09.net ) A community white paper to identify key guidance needed to the ocean community or challenges for efficiency and sustainability : Edit a handbook for operational ocean forecasting data management Define monitoring needs to benchmark the performance across the system Define elements to retrieve feedback on end-uses from top to bottom, from users to producers. Demonstrate interoperability of catalogue interfaces and how each system benefits the others Prioritize needs for further developments The community suffers today a lock of involvement of experts Need to tied up the ocean community first: Experts Operational Oceanography Projects Interoperability pilot projects June 2009 Toulouse (France) JCOMM ET-OOFS face to face meeting Data Management Outcome (See document on JCOMM-ETOOFS web site) A review and analyze of the current status of the implementation of GODAE data services amongst the operational agencies. The GODAE data service deconstructed An assessment & evaluation of each functional element Recommendation for the scope, objectives, membership and hosting arrangement for a task team in data management"Data Management is the development and execution of architectures, policies, practices and procedures that properly manage the full data lifecycle needs of an enterprise. (System and Service view including quality management) May 2010 JCOMM Service Coordination group meeting Comment on Gary Brassington presentation federating all outcomes Review of past actions No real way forward, lack of workEvidence of crosscutting and support actions to conduct  B. Workplan (2 years plan) WhenWhatAttended resultsOctober 2010 ETOOFS Japan MeetingThe starting point with key ingredients to make it happenSee 2.November 2010Template to identify operational oceanography community (description elements needed) Hosting web site Institutions ready to report Preliminary list of operational oceanography systems and services Key experts identified Sharing of data identified Sharing of technological componentsNovember 2010Quick guides coverage (table of content, key interface descriptors, set of guides needed..) Content approval from the task team Name of documentsDecember 2010First edition of quick guides from MyOcean expertiseCo-publication from large size systems (task team) Review and comment in the next three month periodMarch 2011Official letter to above identified systemsReview and comment in the next three month period by all institutions June 2011Approval of Best Practices guide Initialization or examples of Best Practices guide in wiki with large systems input Going onAnimation of forum and wikiDevelopping and tighting the communityConferences and MS reportsTo capture report elements and true feedbackAnnual ETOOFS meetingReview of task team achievements (approval of past and next to come) documents produced dialogues achieved JCOMM help desk Annex: Related Activities (and process) Meaning or translating operationality & reliability at data management level Service level engagement Real time distribution versus time series Interfaces and configuration maintenance Communication on incidents and change Meaning of interoperability & performance Knowledge management of the data Between data management systems End to end system from data to end-user Meaning of quality When implementing During the service Evolution in the perimeter data managed user needs technology push troubleshooting reparation Communication issues Information retrieval from current communication network (MS reports, ?) 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